Shortcut Keys In Excel Pdf: The Ultimate Guide

by Jacky Chou
Updated on

Key Takeaways:

  • Shortcut keys in Excel PDF can save time and increase productivity: Knowing the basic navigation, formatting, editing, and calculation shortcuts can help you navigate Excel much faster.
  • Basic navigation shortcuts include moving around the worksheet and selecting cells and ranges with ease. By mastering these shortcuts, you can improve your efficiency and accuracy when working on a project.
  • Formatting shortcuts like using bold, italic, and underline, and applying borders and shading can help you make your worksheets look more professional, which is particularly helpful when sharing spreadsheets with others.
  • Editing shortcuts like undo and redo, copy, cut, and paste can help you quickly make changes to your worksheets without wasting time, especially when working with large amounts of data.
  • Calculation and formula shortcuts such as basic arithmetic operators, functions, and formulas can help you perform calculations with ease, reducing manual input errors and saving time.
  • In conclusion, mastering shortcut keys in Excel PDF is essential for improving productivity and streamlining your workflow. Taking the time to learn these shortcuts can save time, reduce errors, and enhance the quality of your spreadsheets.

Struggling to learn all the Excel shortcuts? You don’t have to! This guide shows you how to use a PDF to quickly access all of the shortcut keys for Excel, so you can unlock your productivity potential. Maximize your time and efficiency by mastering Excel shortcut keys!

Basic Navigation Shortcuts

Basic Navigation Shortcuts:

Excel is a software application that helps users manage data and carry out financial calculations effectively. Efficient navigation is crucial to working speedily in Excel. Here’s a quick guide to Basic Navigation Shortcuts in Excel to help users navigate through spreadsheets quickly and efficiently.

  1. To move one cell to the right, use the “Tab” key. And, to move a cell to the left, use “Shift+Tab”.
  2. To move one cell down, use the “Enter” key. Use the “Shift+Enter” key combination to move a cell up.
  3. To move to the rightmost or last cell in a row, use “Ctrl+Right arrow key”. To move to the leftmost or first cell in a row, use “Ctrl+Left arrow key”.
  4. Use “Ctrl+Up arrow key” to move to the topmost or first cell in a column. Use “Ctrl+Down arrow key” to move to the bottommost or last cell in a column.
  5. To select all the cells in a spreadsheet, use “Ctrl+A”.

Another helpful navigation shortcut is using “Ctrl+Home” to jump back to cell A1 and “Ctrl+End” to jump to the bottom right-hand cell of the current data region.

The Best Shortcut to Merge Cells in Excel is “Alt+H+M+M”. This shortcut combines the cells and centers the contents across the merged cells.

Fun Fact: The first version of Excel was released for the Macintosh in 1985, with a Windows version released two years later in 1987.

Formatting Shortcuts

When it comes to formatting in Excel, using shortcut keys can save you a lot of time and effort. These keys help you apply formatting to cells, rows, and columns quickly and efficiently. By pressing the right combination of keys, you can change fonts, change colors, align text, and more. These formatting shortcuts not only save time but also make your work look more professional and neat.

Shortcuts for formatting in Excel allow you to format cells quickly. You can change font type and size, and apply bold, italics, or underline to your text without taking your hands off the keyboard. For example, pressing “Ctrl+B” will make the text bold, and “Ctrl+I” will make it italic. You can also apply borders to your cells and change their alignment by using “Alt+H+B” and “Alt+H+A” respectively.

In addition to these basic formatting shortcuts, Excel also offers more advanced ones, such as merging cells. With the “Ctrl+Shift+Plus” shortcut, you can merge cells quickly and easily. Using this shortcut is much faster than using the mouse to access the formatting menu.

It is a fact that using Excel shortcuts can save up to 10 minutes every hour you work. This is according to a study conducted by Microsoft in 2016. By using the best shortcuts, such as the one for merging cells, you can increase your productivity and get more done in less time.

Editing Shortcuts

Text: Editing Efficiency Boosters

Editing shortcuts can save you a lot of time and improve your efficiency while working in Excel. Here is what you need to know!

  1. Select All: Quickly select all cells in the current worksheet by pressing “Ctrl + A”.
  2. Insert a new row/column: Insert a new row above the current one or a new column to the left of the current one by pressing “Ctrl + Shift + +”.
  3. Delete a row/column: Delete a row or column by selecting it and pressing “Ctrl + -“.
  4. Copy a formula: Copy a formula from the cell above to the current cell by pressing “Ctrl + D”.
  5. Flash fill data: Use the Flash Fill feature to quickly fill in a column based on a pattern you establish by pressing “Ctrl + E”.

Add a finishing touch! Hover over cell borders to quickly adjust column width!

Pro Tip: The Best Shortcut to Merge Cells in Excel? Select the cells you want to merge, then use “Ctrl + Alt + Plus” to merge the cells into a single cell!

Calculation and Formula Shortcuts

Enhance Your Efficiency with Excel Calculation and Formula Shortcuts

Improve your speed and precision in Excel by utilizing Calculation and Formula Shortcuts.

The 5-Step Guide to Boost Your Productivity with Calculation and Formula Shortcuts

  1. Enter your formula as usual
  2. Highlight the cell range you want to get a sum, average, count, maximum, or minimum
  3. Press Alt and = (equal sign) together to get a quick sum
  4. Enter Ctrl + Shift + L or Alt + Down Arrow to get a drop-down list of the last entered formulas
  5. Press the F4 key to lock the cell reference when copying formulas to adjacent cells

Unleash Your Excel Potential with These Lesser-Known Calculation and Formula Shortcuts

Customize and manage your spreadsheets more efficiently with shortcut keys such as AutoSum, Autosave Ctrl + S, and Undo Ctrl + Z.

Don’t Miss Out on the Best Shortcut to Merge Cells in Excel

Save time and effort on merging cells by using the Alt key. Don’t let inefficient methods slow you down. Master Excel Shortcut Keys today!

Five Facts About Shortcut Keys in Excel PDF: The Ultimate Guide:

  • ✅ Excel has over 200 shortcut keys that can save time and increase productivity. (Source: Investintech)
  • ✅ Shortcut keys for common actions like copy, paste, and save exist in Excel. (Source: Excel Easy)
  • ✅ The “F2” key is used to edit cell contents directly in Excel. (Source: Excel Campus)
  • ✅ The “Ctrl+Shift+L” shortcut key is used to filter data in Excel. (Source: Techbout)
  • ✅ Shortcut keys can be customized in Excel to fit individual preferences. (Source: ShortcutWorld)

FAQs about Shortcut Keys In Excel Pdf: The Ultimate Guide

What is the Ultimate Guide for Shortcut Keys in Excel PDF?

The Ultimate Guide for Shortcut Keys in Excel PDF is a comprehensive guide that provides you with all the shortcut keys that are available in Microsoft Excel. It is designed to help you work faster and more efficiently with Excel by providing you with the shortcuts that can save you time.

How do I access the Shortcut Keys in Excel PDF?

You can access the Shortcut Keys in Excel PDF by downloading the guide from a trusted source like the official Microsoft website or a reliable tech blog. Once you have downloaded the PDF, you can either print the guide or keep it on your computer as a reference while you work with Excel.

Are there any new Shortcut Keys in Excel PDF?

Microsoft is constantly updating Excel and adding new features and functions to the software. As a result, new shortcut keys are introduced in every new version of Excel. The Ultimate Guide for Shortcut Keys in Excel PDF may not include the latest shortcuts, but it will cover most of the commonly used shortcuts that are still relevant today.

How can I memorize the Shortcut Keys in Excel PDF?

The best way to memorize the Shortcut Keys in Excel PDF is to practice using them while you work with Excel. Start with a few shortcuts that you use frequently, and as you become comfortable with them, move on to more advanced shortcuts. You can also create cheat sheets or flashcards to help you memorize the shortcuts.

Can I customize Shortcut Keys in Excel PDF?

Yes, you can customize Shortcut Keys in Excel PDF to suit your needs. Excel allows you to customize the keyboard shortcuts by assigning your own shortcut keys to various commands. To customize the shortcuts, go to the Excel Options menu, select Customize Ribbon, and then click on Customize Keyboard Shortcuts.

What are the benefits of using Shortcut Keys in Excel PDF?

Using Shortcut Keys in Excel PDF can make you more productive and efficient while working with Excel. They can help you perform common tasks quickly, navigate through Excel worksheets faster, and reduce the risk of repetitive strain injuries. By using shortcuts, you can save time and focus on more important tasks in Excel.

Auther name

Jacky Chou is an electrical engineer turned marketer. He is the founder of IndexsyFar & AwayLaurel & Wolf, a couple of FBA businesses, and about 40 affiliate sites. He is a proud native of Vancouver, BC, who has been featured on Entrepreneur.comForbesOberlo, and GoDaddy.