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Written by Jacky Chou

The Best Shortcut To Merge Cells In Excel

Key Takeaway:

  • Merging cells in Excel can be done using various ways: One can use the merge button, the Alt + H + M shortcut, or utilize the format cells dialog box.
  • The easiest and most straightforward method among these three ways is using the Alt + H + M keyboard shortcut.
  • It’s important to remember that merging cells should only be done when necessary, as it can cause issues when sorting, filtering, and slicing data in Excel.

You’re juggling multiple projects and need an efficient way to manage your spreadsheet. Look no further, as we’ve got the best shortcut to quickly merge cells in Excel! Save time and effort with this easy to follow guide.

Shortcut to merge cells in Excel

Merging cells in Excel is easy! Use this guide for 3 ways:

  1. The merge button
  2. Utilize Alt + H + M shortcut
  3. Open the format cells dialog box. Pick your fit and get started!

Shortcut to merge cells in Excel-The Best Shortcut to Merge Cells in Excel,

Image credits: chouprojects.com by David Arnold

Using the merge button

The merge feature in Excel allows users to join two or more adjacent cells into one larger cell, improving the visual appeal and organization of data. Here’s how to use it:

  1. Select the cells that you want to merge.
  2. Click on the ‘Merge & Center’ button on the Home tab. Alternatively, you can right-click and select ‘Merge Cells’.
  3. The contents of the top-left cell will be centered in the newly merged cell.
  4. To undo merging, select the merged cell, go back to ‘Merge & Center’, and click ‘Unmerge Cells’.
  5. If necessary, adjust column width to properly display merged content.

In addition to standard merges, Excel offers specialized options such as merging across rows or columns for more granular control over layout design.

Pro Tip: Be careful when merging cells with data inside. Merging could lead to data loss or misplaced information. It’s recommended to save a backup copy of your spreadsheet before using this feature.

Merge cells in Excel with the ease of a magician using the Alt + H + M shortcut.

Using the Alt + H + M shortcut

To merge cells in Excel, the Alt + H + M shortcut can be used. This is a quick and easy way to combine multiple cells into one single cell.

Here’s a simple 5-step guide on how to use the Alt + H + M shortcut:

  1. Select the cells that you wish to merge.
  2. Press and hold the ‘Alt’ key on your keyboard.
  3. While holding down the ‘Alt’ key, press ‘H’ followed by ‘M’ sequentially.
  4. Release all keys once you see the ‘Merge Cells’ dialog box appearing on your screen.
  5. Click ‘OK’ to confirm merging of selected cells.

It’s worth noting that when using this shortcut, any text or values in the selected cells will be combined into a single cell using an ampersand character (&).

One thing to keep in mind is that merged cells may cause issues with sorting and filtering data. Therefore it’s important to use them strategically and only when necessary.

A colleague of mine once had trouble with merged cells when sorting data for a large project. This issue caused her team considerable frustration as they had incorrectly assumed that their data would sort correctly despite having numerous merged cells. In hindsight, they realised that avoiding unnecessary merges would have saved them both time and headaches.

Get your Excel cells looking spiffy with the format cells dialog box – it’s like a mini makeover for your spreadsheets.

Using the format cells dialog box

This article delves into the most efficient way to merge cells in Excel, utilizing the Format Cells dialog box. By following these simple steps, users can easily merge cells and create a more organized and readable spreadsheet.

  1. Highlight the cells you wish to merge.
  2. Right-click on the highlighted cells and select “Format Cells”.
  3. Under the “Alignment” tab, check the box that says “Merge Cells”.
  4. Select “OK”, and voila! The cells are now merged.

This technique is especially useful for organizing data sets, creating headers and subheaders, or simply streamlining presentation. Additionally, this method allows for a customizable approach to merging cells, rather than relying solely on keyboard shortcuts.

One of the unique aspects of using the Format Cells dialog box lies in its flexibility; users can choose between centering content across merged cells or aligning it to either side. Moreover, by using other formatting options within this dialog box (such as borders or cell shading), users can create highly tailored spreadsheets that suit their specific needs.

Don’t miss out on this game-changing shortcut! Incorporating the use of Format Cells dialog box into your Excel toolbelt will undoubtedly make future projects more polished and professional-looking.

Five Facts About The Best Shortcut to Merge Cells in Excel:

  • ✅ The best shortcut to merge cells in Excel is Alt + H + M + M. (Source: Excel Tricks)
  • ✅ Merging cells in Excel allows users to combine the contents of multiple cells into one cell. (Source: Excel Easy)
  • ✅ Merging cells can be used to create headers and titles in Excel spreadsheets for a more organized layout. (Source: Spreadsheeto)
  • ✅ When merging cells, the contents of the top-left cell in the selected range will be retained, while the contents of the other cells will be deleted. (Source: EduCBA)
  • ✅ Merging cells should be used sparingly, as it can make it difficult to manipulate data and perform calculations in the merged cells. (Source: Vertex42)

FAQs about The Best Shortcut To Merge Cells In Excel

What is the best shortcut to merge cells in Excel?

The best shortcut to merge cells in Excel is ALT+HOM, M, M.

Can I customize the shortcut key for merging cells?

Yes, you can customize the shortcut key for merging cells. Simply go to File > Options > Customize Ribbon > Customize Shortcuts, then select “All Commands” in the Categories drop-down, find “Merge Cells” in the Commands list and assign your preferred shortcut key.

What is the advantage of using the shortcut key for merging cells?

Using the shortcut key for merging cells is faster and more efficient than manually merging cells through the Ribbon. It can save you time and effort especially when working on large data sets.

What happens when you merge cells in Excel using the shortcut key?

When you merge cells in Excel using the shortcut key, the values of the merged cells are combined into a single cell with the upper-leftmost value being the resulting value. The other cells’ contents are deleted.

Does merging cells in Excel affect formulas?

Merging cells in Excel can affect formulas. If the formula references any of the merged cells, the reference will change to the address of the upper-leftmost cell in the merged range.

Can you unmerge cells in Excel using the same shortcut key?

Yes, you can unmerge cells in Excel using the same shortcut key, which is ALT+HOM, M, M. Simply select the merged cells, press the shortcut key, and select “Unmerge Cells” from the drop-down list.

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