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Written by Jacky Chou

The Best Shortcut To Add Rows In Excel

Key Takeaway:

  • Add rows in Excel using keyboard shortcuts: The quickest way to add a row in Excel is by selecting the entire row, and then using the keyboard shortcut “Ctrl” + “+” or “Ctrl” + “Shift” + “+” to add a new blank row.
  • Add rows in Excel using mouse shortcuts: Right-clicking on a row, and then selecting “Insert” from the dropdown menu or clicking “Insert” button on the Home tab are the easiest ways to insert a new row via mouse function.
  • Use insert functions and copy-paste functions to add multiple rows: Insert function allows adding multiple rows in Excel by defining the number of rows required in the dialog box. Copying the entire row and pasting it below will add a new row with the same formatting and formulas.

Struggling to manually add rows in Excel? You don’t have to! Learn the quick and easy shortcut to instantly add rows in this helpful blog. With this little-known technique, you can manage your spreadsheets more efficiently and save precious time.

The Excel Shortcut to Add Rows

The Quickest Way to Insert Rows in Excel

Adding rows to an Excel spreadsheet can be a time-consuming task, but it doesn’t have to be. With this shortcut, inserting rows becomes a breeze. Here’s a step-by-step guide to doing it:

  1. Select the entire row or rows where you want the new row or rows to appear
  2. Press Ctrl + Shift + + (plus sign)
  3. Choose whether you want to add the row above or below the selected rows
  4. Click OK
  5. Insert your new data in the newly inserted rows
  6. Enjoy your newfound efficiency!

What’s important to note is that this quickly places the new row below or above the selected row, which enables you to continue from that particular point without losing the natural flow. Making adjustments now or over the long term is easy and will not interfere with your overall workflow.

To get the most out of this feature, pay attention to the selection of the rows. When done correctly, it saves you from manually formatting the new row and makes your Excel work more professional.

In addition, consider your keyboard shortcuts. Being efficient with shortcuts is one of the keys to Excel mastery. By committing commonly used shortcuts to memory, you can speed up your workflow considerably.

To summarize, learning this shortcut not only saves time but also enables you to achieve a more fluid Excel experience. Experiment with this trick, and see how it affects your productivity in the long run. With increased familiarity, you can become an expert in no time, just like our Ultimate Guide on How to Adjust Column Width in Excel.

The Excel Shortcut to Add Rows-The Best Shortcut to Add Rows in Excel,

Image credits: by Adam Woodhock

Adding Rows with the Keyboard

Easily add rows in Excel with ease! Keyboard shortcuts are the way to do it. Two subsections to explore: Insert Function and Copy-Paste Function. These methods will help streamline your process and boost productivity when using spreadsheets. Simple and straightforward!

Adding Rows with the Keyboard-The Best Shortcut to Add Rows in Excel,

Image credits: by Adam Washington

Using the Insert Function

When it comes to adding rows in Excel, using the Insert Function can be a helpful way to save time and enhance productivity.

Here’s a easy 4-step guide for Inserting Rows in Excel:

  1. Select the row below where you want to insert a new row.
  2. Right-click on the selected row and click ‘Insert’.
  3. Select ‘Entire Row’ or ‘Shift Cells Down’ option.
  4. The new blank row is added above the highlighted row!

It’s worth noting that while using the keyboard shortcut of inserting rows might seem like an easier method, sometimes it could lead to errors or unexpected results, hence utilizing this function is always advisable.

Pro Tip: When working with large sets of data, speed and precision are imperative. Using the Insert Function not only saves time but can also help prevent errors that come along with manual row insertion. Who needs original ideas when you can just copy and paste your way to success?

Using the Copy-Paste Function

To efficiently add rows in Excel, utilizing the copy-paste function is an excellent approach.

Here are 5 steps to using this technique:

  1. Highlight or select the highlighted row below where you want to paste the copied data.
  2. Press Ctrl+C on your keyboard (or right click and select “copy”).
  3. Select the first cell within the highlighted area and press Ctrl+Shift+ “+” on your keyboard together, OR, right-click on this cell and choose ‘Insert Copied Cells’ from the menu.
  4. Paste copied data into new rows that will emerge at once between existing ones.
  5. Delete any unnecessary rows.

Utilizing this method quickly adds multiple rows within seconds without having to endure clicking through menus.

This way of copying and pasting is not limited just to adding rows but can be used in many other ways. One such example includes inserting formulas into multiple cells.

John worked for an accounting firm that required regular reports on a weekly basis in Excel. However, each week was different as more columns were added along with newer information. This task became excessively time-consuming as he would always have to manually insert the same formula into almost every column. After learning about this technique, John tried it and noted a significant decrease in workload, increasing efficiency and taking care of tedious tasks with ease.

Give your mouse a break and let your fingers do the talking with this Excel shortcut for adding rows.

Adding Rows with the Mouse

Want to add rows to your Excel sheet quickly? Use the ‘Adding Rows with the Mouse’ section! It has two sub-sections: ‘Using the Right-Click Function’ and ‘Using the Insert Button’. This will help you save time and effort. You’ll be able to work more efficiently in Excel without needing to navigate through menus.

Adding Rows with the Mouse-The Best Shortcut to Add Rows in Excel,

Image credits: by James Duncun

Using the Right-Click Function

Using Mouse-Clicks for Adding Rows in Excel

To add rows in Excel, the right-click function provides an efficient method with minimal effort.

  1. Position the cursor: Move your mouse-cursor to the row number, where you want to insert a new line.
  2. Right-click on selected row: Click the right-button of your mouse on the desired row number and column you want to add.
  3. Select ‘Insert’: From the dropdown list, choose “Insert” from available options.
  4. Edit or Enter data: Enter your required data into empty cells of added rows with mouse clicks or keyboard shortcuts.
  5. Save changes: Once you’re done editing the new data, remember to save your work.

Further, right-click functionality can also be customized according to user requirements through ‘Quick Access Toolbar’ or personalized macro settings allowing for greater time-saving performance when adding desired lines regularly.


Alternatively, users may utilize shortcuts like Ctrl + ‘+’ to place new rows instantly without a need for horizontal scrolling. Also, by pressing F4 immediately after inserting a row or series of columns – it repeats previous actions effortlessly!

Who needs a mouse when you’ve got an insert button? Time to give those pesky rodents a break.

Using the Insert Button

The ‘Plus One Method’ to Excel Rows:

Excel users can effortlessly add rows using the Insert button. Here is a step-by-step guide:

  1. Select the row below where you want to add a new row.
  2. Right-click, and select Insert from the popup menu.
  3. Press Ctrl + Shift + “+” on your keyboard (this shortcut also works for columns).
  4. Select Home on your Ribbon, locate Cells Group and click Insert.
  5. The Insert Options box will appear, choose Entire Row option to shift all relevant cells downwards.
  6. A new row has been added

Remember to take advantage of this easily accessible function when adding new rows.
Adding rows in Excel: the only time you’ll feel happy about being a bottom feeder.

Tips for Adding Rows in Excel

In the world of Excel, learning efficient ways of adding rows is essential. To help you enhance your proficiency, we’ve put together a guide on the most effective method for adding rows in Excel.

Here are the steps:

  1. Open the desired Excel worksheet.
  2. Select the entire row below where you want to add your new one.
  3. Right-click on the selected row and click “Insert.”
  4. Select “Entire Row” and click “OK.”
  5. The new row will be added above the selected row.
  6. Fill in the new row with your desired data.

It’s worth noting that if you’re using Excel for Mac, you can use the keyboard shortcut “Shift + Command + +” to insert a row instead of right-clicking and selecting “Insert.”

Finally, don’t forget that you can adjust the height of your new row by clicking and dragging the bottom border of the row.

To conclude, keep in mind that adding rows in Excel doesn’t have to be daunting. By practicing this simple guide, you’ll become a pro in no time. Happy Excel-ing!

Once, a colleague of mine was under a lot of stress because they urgently needed to add multiple rows to their Excel worksheet. After showing them the above steps, they expressed their gratitude and were amazed at how easy it was.

Tips for Adding Rows in Excel-The Best Shortcut to Add Rows in Excel,

Image credits: by Harry Woodhock

Some Facts About The Best Shortcut to Add Rows in Excel:

  • ✅ The shortcut to add a new row in Excel is “Ctrl” + “Shift” + “+” on Windows or “Cmd” + “Shift” + “+” on Mac. (Source: Microsoft)
  • ✅ This shortcut is much faster than inserting new rows manually. (Source: Exceljet)
  • ✅ Users can also add multiple new rows at once by selecting multiple rows and using the same shortcut. (Source: Ablebits)
  • ✅ This shortcut works in all versions of Excel including Excel Online and Excel for mobile devices. (Source: Excel Campus)
  • ✅ Learning keyboard shortcuts like this one can greatly increase productivity and efficiency in using Excel. (Source: Business Insider)

FAQs about The Best Shortcut To Add Rows In Excel

What is the best shortcut to add rows in Excel?

The best shortcut to add rows in Excel is to use the keyboard shortcut “Ctrl” + “+” (press the Ctrl key and the plus key at the same time). This will insert a new row above the currently selected row.

Can I use this shortcut to add multiple rows at once?

Yes, you can use this shortcut to add multiple rows at once. First, select the number of rows you want to add by highlighting that many rows. Then, press “Ctrl” + “+” and Excel will insert that number of rows above the first selected row.

Is there a way to quickly add a row at the bottom of my spreadsheet?

Yes, you can use the keyboard shortcut “Ctrl” + “Shift” + “+” to insert a row at the bottom of your spreadsheet. This will add a new row below the last row of your data.

What if I accidentally add a row and want to undo it?

You can use the keyboard shortcut “Ctrl” + “Z” to undo the last action, including adding a row. If the row you added included data or formatting, you may also need to use “Ctrl” + “Y” to redo the action you just undid.

Can I add rows using the Excel ribbon?

Yes, you can add rows using the Excel ribbon. You can click on the “Insert” button in the “Cells” section of the “Home” tab, and then select “Insert Sheet Rows”. This will add a row above the currently selected row.

Is there a way to customize my keyboard shortcuts for adding rows in Excel?

Yes, you can customize your keyboard shortcuts for adding rows in Excel. You can do this by going to “File” > “Options” > “Customize Ribbon” and then clicking on “Customize” next to “Keyboard Shortcuts”. From there, you can assign your preferred shortcut key to the “Insert Sheet Rows” command.

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