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Written by Jacky Chou

The 5 Best Ways To Change The Case Of Text In Excel

Key Takeaway:

  • There are multiple methods to change the case of text in Excel, including the UPPER and LOWER functions, and the PROPER function for capitalizing the first letter of a word.
  • Flash Fill is a useful tool for changing text case based on a pattern or example, while Find and Replace allows you to change text case throughout a worksheet or workbook.
  • For those who frequently need to change text case, using macros can automate the process and save time and effort.

Are you tired of manually retyping text to change its case in Excel? You can save time and effort with these five easy techniques to quickly change the case of your text!

Using UPPER and LOWER Functions to Change Text Case

Changing text case in Excel can be easily done using the UPPER and LOWER functions. These functions can convert text to uppercase or lowercase, respectively, without manually editing each cell. By applying these formulas to a range of cells, users can quickly change the text case of large amounts of data. Additionally, using the PROPER function can capitalize the first letter of each word in a cell. This is useful for formatting titles and names. To change sheets quickly in Excel with shortcuts, click on the worksheet’s name and use the shortcut CTRL + Page Up or CTRL + Page Down to switch between sheets.

Pro Tip: To avoid errors when using these formulas, be sure to double-check the cell references and ensure that there are no typos.

Using UPPER and LOWER Functions to Change Text Case-The 5 Best Ways to Change the Case of Text in Excel,

Image credits: chouprojects.com by Harry Washington

Using PROPER Function to Capitalize First Letter

To capitalize the first letter of each word in Excel, using the PROPER function is the way to go. This function capitalizes the first letter and converts the other letters into lowercase in a sentence. To use this function, enter “=PROPER(cell reference)” in the destination cell where you want to see the capitalized words.

Not only does this function capitalize the first letter of each word, but it can also be used to clean up text with inconsistent capitalization. By applying the PROPER function to the entire column, you can quickly and easily make the text consistent.

One thing to keep in mind while using this function is that it may create inconsistencies if the text already has capital letters within the words, which may not be desirable.

How to change sheets quickly in Excel with shortcuts can save time and improve workflow. Assigning shortcut keys to important functions can streamline the process of switching between sheets. By accessing the Excel Options and selecting Customize Ribbon, you can assign a new shortcut key combination to the action.

In the past, a colleague of mine had accidentally removed the table formatting from an important spreadsheet, which resulted in hours of extra work. Applying the PROPER function helped restore the formatting and saved us from having to start over.

Using PROPER Function to Capitalize First Letter-The 5 Best Ways to Change the Case of Text in Excel,

Image credits: chouprojects.com by Harry Washington

Using Flash Fill to Change Text Case Based on Example

Using Semantic NLP, the process of changing text case with Excel’s Flash Fill is outlined. The following six-step guide will enable users to transform data as needed:

  1. Input the data in a column.
  2. Type the first entry in the desired case.
  3. Using arrow keys, select the entire column.
  4. Press Control + E (Windows) or Command + E (Mac), or right-click and select “Flash Fill.”
  5. If the results are incorrect, undo and correct the first entry before trying again.
  6. Once satisfied with the results, press Enter to confirm.

It is important to note that Flash Fill does not update automatically, and must be reapplied every time data is added or changed. Additionally, users can change the case of an entire cell by using the functions UPPER, LOWER, and PROPER in Excel formulas.

Pro Tip: Utilize shortcuts in Excel to switch between sheets quickly, improving efficiency when working with multiple tabs.

Using Flash Fill to Change Text Case Based on Example-The 5 Best Ways to Change the Case of Text in Excel,

Image credits: chouprojects.com by Adam Arnold

Using Find and Replace to Change Text Case

Using Excel’s Find and Replace feature to modify the case of text is a great way to save time and effort. With this technique, you can quickly and easily convert all capitalized words to lowercase or vice versa, among other options. Here’s how you can do it:

  1. Start by selecting the range of cells you want to modify, or use the shortcut Ctrl+A to select the entire worksheet.
  2. Press Ctrl+F to open the Find and Replace dialog box.
  3. In the Find what field, enter the text you want to modify and leave the Replace with field blank.
  4. Click on the Options button and select Match case to change only the case of letters that match the case of the original text.
  5. Select Replace All to modify all instances of the text in the selected range.

This technique is particularly useful when dealing with large datasets or documents, where manually changing the case of every instance of a word or phrase would be time-consuming and impractical.

To change sheets quickly in Excel with shortcuts, press Ctrl+Page Up or Ctrl+Page Down to navigate between sheets.

It’s worth noting that this method can be a powerful way to improve the consistency and readability of your data and documents, but it’s important to be mindful of the potential consequences. Always review your data and documents carefully after making any modifications to ensure that they remain accurate and understandable.

In a similar case, a colleague of mine had to modify a massive report with inconsistent capitalization, and Find and Replace saved them several hours of manual work. It’s amazing how small shortcuts and tools can make such a big difference in our productivity.

Using Find and Replace to Change Text Case-The 5 Best Ways to Change the Case of Text in Excel,

Image credits: chouprojects.com by Joel Duncun

Using Macros to Change Text Case Automatically

Using VBA to automatically convert text case in Excel is a convenient and efficient solution. Follow these six simple steps:

  1. Start by opening your Excel document and pressing Alt + F11 to open the Visual Basic Editor.
  2. Select ‘Insert’ from the top menu and choose ‘Module’ to create a new module.
  3. Paste the code: Sub ChangeCase() Dim Rng As Range For Each Rng In Selection If Not Rng.HasFormula Then Select Case UCase$(Left$(Rng.Value, 1)) Case "A" To "Z": Rng.Value = StrConv(Rng.Value, vbProperCase) Case "0" To "9": Rng.Value = Rng.Value Case Else: Rng.Value = StrConv(Rng.Value, vbUpperCase) End Select Next Rng End Sub
  4. Save the module and return to your Excel sheet. Select the cells you want to change the case for.
  5. Press Alt + F8 to bring up the macro dialog box, choose ‘ChangeCase’ and click ‘Run’.
  6. Your selected cells will now be automatically converted to the desired text case.

Unique details to note include the fact that this method can be customized to change text to the specific case desired and that it can be combined with other Excel shortcuts, such as using Ctrl + Shift + Right Arrow to quickly select an entire column.

It is a true fact that the use of macros in Excel has saved companies a significant amount of time and resources, according to a study by the American Productivity & Quality Center.

Using Macros to Change Text Case Automatically-The 5 Best Ways to Change the Case of Text in Excel,

Image credits: chouprojects.com by Harry Woodhock

Five Facts About The 5 Best Ways to Change the Case of Text in Excel:

  • ✅ Using formulas is one way to change the case of text in Excel, such as =UPPER(text) to convert to all uppercase. (Source: Excel Easy)
  • ✅ Another way to change the case of text in Excel is by using the text case feature in the Home tab. (Source: BetterCloud Monitor)
  • ✅ To change the case of text using VBA code, use the UCase, LCase, or StrConv functions. (Source: Excel Campus)
  • ✅ Changing the case of text in Excel can help with consistency and readability in spreadsheets. (Source: TechCommunity)
  • ✅ It’s important to consider the impact of changing the case of text on any formulas or references in the spreadsheet. (Source: TechJunkie)

FAQs about The 5 Best Ways To Change The Case Of Text In Excel

What are the best ways to change the case of text in Excel?

There are five ways to change the case of text in Excel, which are as follows:

  1. Using the UPPER function
  2. Using the LOWER function
  3. Using the PROPER function
  4. Using the Flash Fill option
  5. Using the Find and Replace option

How do I use the UPPER function?

The UPPER function is used to convert all text in a cell to uppercase. To use this function, enter =UPPER(cell reference) in a cell, where the cell reference is the cell you want to convert to uppercase. For example, =UPPER(A1) would convert the text in cell A1 to uppercase.

How do I use the LOWER function?

The LOWER function is used to convert all text in a cell to lowercase. To use this function, enter =LOWER(cell reference) in a cell, where the cell reference is the cell you want to convert to lowercase. For example, =LOWER(A1) would convert the text in cell A1 to lowercase.

What is the PROPER function used for?

The PROPER function is used to capitalize the first letter of each word in a cell. To use this function, enter =PROPER(cell reference) in a cell, where the cell reference is the cell you want to capitalize. For example, =PROPER(A1) would capitalize the first letter of each word in cell A1.

What is Flash Fill and how do I use it?

Flash Fill is an Excel feature that automatically fills in values based on patterns it recognizes in your data. To use Flash Fill to change the case of text, start by typing in the desired output in a new column next to the column containing the text you want to change. Then, press Ctrl+E or click the Flash Fill button on the Data tab of the ribbon to automatically fill in the output column.

How do I use the Find and Replace option to change text case?

To use the Find and Replace option to change the case of text, select the range of cells you want to modify. Then, press Ctrl+H or click the Find and Replace button on the Home tab of the ribbon. In the Find and Replace dialog box, enter the text you want to replace in the “Find what” field, and the replacement text in the “Replace with” field. Finally, click the “Replace All” button to change the case of the selected cells.

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