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Written by Jacky Chou

Shortcuts To Delete Rows In Excel

Key Takeaways:

  • Shortcuts can save time: Using keyboard shortcuts, ribbon options, and right-click menus make deleting rows in Excel quicker and more efficient, allowing you to spend less time on mundane tasks.
  • Undoing mistakes is necessary: Knowing how to undo a deleted row can be a lifesaver when you accidentally delete the wrong row or need to retrieve data from a deleted row.
  • Knowing additional tips and tricks can be helpful: Deleting multiple rows, blank rows, and rows based on criteria can all be done with ease once you know the proper techniques and shortcuts.

Do you struggle with deleting rows in Excel? If yes, then you’re in luck! In this blog, you’ll learn 3 easy shortcuts to delete rows quickly. Nothing will slow down your productivity like fumbling through menus and commands. Get ready to become an Excel expert!

Shortcuts to delete rows

Want to delete rows in Excel? Use the shortcuts here! Check out the keyboard shortcut, ribbon, and right-click menu. They will help you delete rows quickly and easily!

Shortcuts to delete rows-Shortcuts to Delete Rows in Excel,

Image credits: by Yuval Jones

Using the keyboard shortcut

The swift approach to deleting rows in Excel is by utilizing the keyboard shortcuts available for users. By learning these shortcuts, you can expedite the process and complete it without compromising accuracy.

  1. 1. Highlight the rows or cells that you wish to delete.
  2. To delete the highlighted row(s), tap on “Ctrl” + “” simultaneously.
  3. Select ‘Entire Row‘ from the ensuing prompt that appears and then press ‘Enter‘.
  4. The operation will remove any selected rows instantly without any further steps involved.
  5. If you intend to undo this action, make use of “Ctrl” + “Z,” which acts as an undo shortcut

It’s pertinent to note that these keyboard shortcuts work precisely for Microsoft Excel 2010, 2013, 2016 editions of windows and more recent versions of Microsoft Excel.

Pro Tip: Be cautious while performing this action; ensure that you have saved a copy of your worksheet before deleting anything. Say goodbye to extra rows with just a few clicks – the ribbon’s got your delete needs covered.

Using the ribbon

The Ribbon Wizardry to Delete Rows in Excel

To delete rows quickly in Excel, use the ribbon and accomplish the task effortlessly.

A 6-Step Guide:

  1. Highlight the row(s) you want to delete
  2. Navigate to Home on the ribbon symbolized by a house icon
  3. Click Delete Rows on the Cells group or press Ctrl + minus (-)
  4. Excel prompts “Shift cells up” – confirm by clicking OK
  5. The selected row(s) disappear for good
  6. Save your work frequently to avoid losses or mistakes

Unlike other methods, utilizing the ribbon is not only easy but more efficient.

According to TechJunkie, besides using a keyboard shortcut or going through menus, you can use Excel’s unique Quick Access Toolbar (QAT).

Compared to right-clicking and going through menus, using the QAT takes only two clicks, making it faster than other methods.

Fun fact: Microsoft introduced Ribbons in Office 2007 as a way of providing relevant options and commands based on what one is doing at that moment.

Who needs a therapist when right-clicking and deleting rows in Excel can bring such instant gratification?

Using the right-click menu

To utilize the available features of Excel efficiently, a Semantic NLP variation of ‘Using the right-click menu’ can be ‘Accessing Functions via Right-click Menu’. Follow this 4-step guide to delete rows with shortcuts:

  1. Highlight the row you want to delete or press Ctrl + A to select all rows.
  2. Position your cursor over the highlighted area, and then right-click on it.
  3. A drop-down menu will appear; click Delete.
  4. Select “Entire row” if your intention is to remove the entire row. In case you have selected single cells, opt for “Shift cells up.”

It’s worth noting that when you use this feature, any data in the row will be deleted permanently. Avoid elements that you do not need to erase.

One thing that you must keep in mind while deleting unwanted rows is that you cannot undo it unless the action is undone using Ctrl+Z in most cases. Therefore, make sure that you think twice before confirming deletion.

Historically, users did not have access to such tools in earlier versions of Excel. They had to use cumbersome steps like selecting multiple rows and using Delete through Edit Tab or Copy-Pasting data from around the undesired row. However, this shortcut saves time and energy for every Excel user out there by making their life more accessible through technology!

Undoing a deleted row is like bringing back an ex, sometimes it’s better to just let it go.

How to undo a deleted row

Undo a deleted row in Excel? No problem! Use the keyboard shortcut or the undo button. Keyboard fans, you’ll love this one. And if you know the toolbar, the undo button is your go-to. Easy peasy!

How to undo a deleted row-Shortcuts to Delete Rows in Excel,

Image credits: by David Arnold

Using the keyboard shortcut

Excel Shortcuts: Quickly Delete and Undo Rows using Keyboard

To delete rows quickly, users can use the keyboard shortcut in Excel. This shortcut is simple and easily accessible.

Here’s a 5-step guide on how to use this shortcut:

  1. Select the row(s) you want to delete.
  2. Press and hold ‘Ctrl’ + ‘-‘ key on the keyboard.
  3. In the pop-up dialogue box that appears, select ‘Entire Row.’
  4. Click ‘OK.’
  5. The selected row(s) will be deleted.

It’s important to note that this shortcut can also be used to undo deleted rows in Excel. Simply press ‘Ctrl’ + ‘Z,’ and the last action taken (i.e., deleting rows) will be undone.

In addition, using the keyboard shortcut to delete rows is much faster than doing it from Excel ribbon. This helps boost productivity and efficiency for users who regularly perform this task.

Interestingly, while there are several methods for deleting rows in Excel, this keyboard shortcut remains one of the most commonly used due to its quick accessibility.

Fun fact: Keyboard shortcuts have been a feature in Excel since it was first introduced in 1985. Today, there are more than 200 shortcuts available for different functions within the program.

Who needs a time machine when you have the undo button in Excel?

Using the undo button

When you accidentally delete a row in Excel, fret not! There is a way to undo it. Here’s how:

  1. Click on the ‘Undo’ button located on the top left-hand corner of your screen.
  2. You can also use the shortcut ‘Ctrl+Z‘ to quickly undo your last action, including accidentally deleting a row.
  3. If you want to undo more than one action, click on the drop-down arrow next to the ‘Undo’ button and select the actions you’d like to undo.
  4. The number of actions that can be undone may vary depending on your version of Excel and computer specifications.
  5. Finally, if you’ve closed your Excel file without saving changes, fear not as Excel automatically saves previous versions of your work in case they are needed later. Go to the ‘File’ menu and look for ‘Versions’.

It’s crucial to be aware of this feature and save yourself from having accidents whenever working on an important document.

In addition, make sure you have regularly saved versions of your document by using ‘Save As’. This will make sure you avoid any data loss in case something unexpected happens.

Fun fact: According to Microsoft, there are over 1 billion Microsoft Office users worldwide!

Keep calm and Excel on with these additional shortcuts to make deleting rows as easy as deleting your ex’s number.

Additional tips and tricks

Make your Excel skills great! Shortcuts, tips and tricks can help. To quickly delete multiple rows, blank rows or rows with certain conditions, check out ‘Shortcuts to Delete Rows in Excel’. It’s the solution you need!

Additional tips and tricks-Shortcuts to Delete Rows in Excel,

Image credits: by David Jones

Deleting multiple rows

If you want to remove a chunk of rows from your Excel sheet, here is how you can do it automatically using some shortcuts.

Follow these 3 easy steps:

  1. First, select all the rows that you wish to delete. You can hold down the Shift key and drag your cursor down or press Ctrl + Space Bar to select one entire row.
  2. Next, right-click on one of the selected rows and click on “Delete” from the drop-down menu.
  3. Finally, choose “Entire Row” from the resulting dialog box and click “OK.”

Deleting multiple rows in this way is faster and more convenient than individually deleting each row one by one.

Another trick you can use when there are particular criteria to find rows for deletion is filtering. It sorts data based on specific criteria for easier viewing and manipulation.

To further enhance your productivity while removing multiple rows, adjust column widths so that they are uniform. This will help in viewing all necessary information at once without having to switch back-and-forth between columns.

By using keyboard shortcuts along with special functions provided by Excel, managing large volumes of data becomes more efficient as opposed to doing it manually.

Deleting blank rows in Excel: because sometimes it’s just easier to say goodbye to nothing.

Deleting blank rows

When working with Excel, it’s often necessary to clean up data by deleting unnecessary rows. One such example is getting rid of empty cells that don’t add any value to the dataset. Here’s how you can remove them quickly:

  1. First, select the column or row that has blank cells
  2. Next, click on the “Home” tab > “Find & Select” in the Editing group > “Go To Special”
  3. In the “Go To Special” dialog box, select 'Blanks' > OK
  4. All blank cells will be highlighted.
  5. Right-click on one of the highlighted rows or columns and then choose 'Delete' from the drop-down menu.

By following these steps, you can get rid of the redundant rows in your Excel sheet instantly without having to go through each cell manually.

In addition to removing empty rows and columns, you can also delete entire rows based on specific criteria like a particular value or range within a column or set of columns.

Did you know? The keyboard shortcut for deleting an entire row in Excel is 'Ctrl + -'.

Deleting rows is like playing a game of whack-a-mole, but with Excel and your sanity on the line.

Deleting rows based on a certain criteria

To eliminate specific rows in Excel based on certain conditions, you must follow a set of guidelines. Utilizing Microsoft Excel, it becomes easier to accomplish the task by following the steps mentioned below:

  1. Initially, select the cells within the table that contain data.
  2. Then, press Ctrl + Shift + L to activate Excel tables.
  3. In case you’re not using tables, click “Format as Table” from under ‘HOME’ and choose a table format.
  4. Sort your data into groups depending on the criteria you want to utilize while deleting rows. One example would be sorting data by date where you only want to keep rows from recent years.
  5. Select all rows except for the ones that meet those criteria.You can use filters or compound logic to show/hide many conditions at once. Once selected, right-click and delete the row completely.

Additionally, this process can save time if used wisely. However, keep in mind that information may be lost if improperly handled.

In terms of features beyond what was described in Paragraph 2, Filter will become incredibly helpful when working with a lot of information since it can help you isolate specified values from within large datasets.

A friend of mine once had an expense sheet with nearly 7 years worth of purchases stored as transactions in a few months columns; on top of blending random assortments of periods into one cell which proved surprisingly difficult to track payments within separate spans of dates. He didn’t know how he’d get these records straight until I showed him how filtering worked – we were able to clean up his data quickly!

Some Facts About Shortcuts to Delete Rows in Excel:

  • ✅ There are several keyboard shortcuts to delete rows in Excel, including Shift + Space to select the row and Ctrl + Minus (-) to delete it. (Source: Exceljet)
  • ✅ Users can also right-click on the row and select “Delete” from the menu or use the “Delete” button in the “Cells” section of the Home tab. (Source: Microsoft Excel Support)
  • ✅ Deleting rows in Excel is a common task for data manipulation and organization. (Source: Business News Daily)
  • ✅ Using shortcuts can save time and increase productivity in Excel. (Source: Tech Republic)
  • ✅ It is important to be cautious when deleting rows in Excel to avoid accidentally deleting important data or formulas. (Source: Investintech)

FAQs about Shortcuts To Delete Rows In Excel

What are Shortcuts to Delete Rows in Excel?

Shortcuts to Delete Rows in Excel are quick commands that allow users to delete rows in Microsoft Excel without having to navigate through multiple menus.

What are the benefits of using Shortcuts to Delete Rows in Excel?

The main benefit of using Shortcuts to Delete Rows in Excel is that it saves time. Instead of clicking through menus to delete rows, users can perform this action with just a few keystrokes. Additionally, using shortcuts can help improve efficiency and accuracy in data management.

How do I delete a row using a Shortcut in Excel?

To delete a row using a shortcut in Excel, first select the row you want to delete. Then, press the Ctrl + – keys on your keyboard. This will prompt a pop-up window asking if you want to delete the entire row or just the cell contents. Select your preferred option and click OK.

Can I use Shortcuts to Delete Multiple Rows in Excel?

Yes, you can use shortcuts to delete multiple rows in Excel. First, select the rows you want to delete. Then, press the Ctrl + – keys on your keyboard. In the pop-up window that appears, choose to delete the entire rows. The selected rows should be deleted.

What is the Shortcut to Delete an Entire Table in Excel?

The shortcut to delete an entire table in Excel is simple. First, select the rows and columns that make up the table. Then, press the Ctrl + A keys on your keyboard to select everything. Finally, press the Ctrl + – keys and select the option to delete entire rows. This will delete the entire table in Excel.

Can I Undo a Deleted Row using Shortcuts in Excel?

Yes, you can undo a deleted row using shortcuts in Excel. To do this, press the Ctrl + Z keys on your keyboard immediately after deleting the row. This should undo the deletion and restore the row.

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