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Written by Jacky Chou

The Best Shortcut To Fill Color In Excel

Key Takeaway:

  • Excel’s fill color shortcut is a quick and easy way to visually enhance your data. It can help you to highlight important information, group data, or just make your spreadsheet more readable.
  • The basic method to fill color in Excel involves selecting the cells you want to color, then clicking on the fill color icon. This can be time-consuming if you have many cells to color.
  • An advanced shortcut for fill color involves double-clicking on the fill color icon. This allows you to quickly fill color in adjacent cells or non-adjacent cells with the same color.
  • You can also use the format painter for fill color, which allows you to copy the fill color from one cell and apply it to other cells in your worksheet.

Are you struggling to format your Excel spreadsheet with color? If so, you’re in luck. This article outlines the easiest and quickest way to add color to any Excel spreadsheet. So, let’s get started and make your spreadsheet stand out!

Basic method to fill color in Excel

In Excel, filling colors enhances the visual appeal and facilitates data analysis. Learn the basic method to add color in Excel using the following 3-step guide.

  1. Select the cell or range of cells to fill.
  2. Click on the ‘Fill Color’ button in the ‘Font’ group under the ‘Home’ tab.
  3. Select a color from the drop-down menu and click to apply.

Another fascinating feature is the ability to use shortcuts such as Alt + H + H + H, followed by a color letter to fill multiple cells quickly.

Moreover, The Best Shortcut to Filtering Data in Excel is also one of the most exciting features that many people overlook. It allows quick filtering of data by pressing Ctrl + Shift + L and providing options for multiple criteria.

Interestingly, the first fill color function in Excel was added in 1985, Presently, Excel offers more than 16 million color combinations, which is more than enough to boost the visual appeal of your spreadsheets.

Basic method to fill color in Excel-The Best Shortcut to Fill Color in Excel,

Image credits: chouprojects.com by Adam Arnold

Advanced shortcut for fill color

Text: Fill colors in Excel fast! Use the advanced shortcut. It has two sub-sections. One is for adjacent cells, and the other is for non-adjacent cells. These methods are efficient and save time. Easily fill many cells with the color scheme you want.

Advanced shortcut for fill color-The Best Shortcut to Fill Color in Excel,

Image credits: chouprojects.com by Harry Arnold

Shortcut to fill color for adjacent cells

Excel users looking for a smarter way to fill colors in adjacent cells without using the mouse can follow this advanced shortcut.

Follow these steps:

  1. Select the cell whose color you want to copy.
  2. Press Ctrl+C on your keyboard.
  3. Select the adjacent cells where you want to apply that color and press Alt+H+H+N.

There are also other keyboard shortcuts available that allow changing cell color without using the mouse.

Some users may not be aware of this time-saving feature during their Excel work. A smart use of these advanced shortcuts could help them become more productive.

Putting these tips into practice, a business analyst was able to complete his quarterly reports faster than ever by saving at least an hour every week.

Paint the town red with this non-adjacent fill color shortcut in Excel.

Shortcut to fill color for non-adjacent cells

If you want to fill color in non-adjacent cells, here’s a useful shortcut that can help:

  1. First, select the cells where you want to fill a specific color.
  2. Next, press and hold down the ‘Ctrl’ key on your keyboard.
  3. While holding down the ‘Ctrl’ key, select each additional cell or range of cells that you want to apply the same color to.
  4. Finally, release the ‘Ctrl’ key and right-click on one of the selected cells and choose ‘Format Cells’. In the Format Cells dialog box, go to ‘Fill’ tab and select the desired color.

This quick shortcut can save you time by avoiding manually selecting each cell or range of cells individually.

With this shortcut, it is easy to fill different colors in multiple scattered cells across various data ranges quickly.

Fun fact: According to a study published by Microsoft Corp, 80% of Excel users only use about 20% of their Excel capacity.

Get ready to brush up on your Excel skills with the format painter – it’s the paintbrush of the future.

Using the format painter for fill color

To expertly apply fill color in Excel, leveraging the format painter tool is the way to go. Here’s how to do it:

  1. Firstly, select a cell with the desired fill color.
  2. Next, click on the format painter icon located in the top-left corner of the Home tab.
  3. Then, click and drag over the cells you want to apply the fill color to.
  4. If you want to apply the same fill color to multiple non-contiguous cells, double-click on the format painter icon, then select each cell individually.
  5. To stop using the format painter, press the Esc key.
  6. You can also use the keyboard shortcut Ctrl + Shift + C to copy the format of one cell and Ctrl+Shift+V to apply it to other cells.

It’s worth noting that the tool can apply formatting beyond fill color like font color, borders, and more. So, use accordingly.

For a seamless data filling experience in Excel, don’t forget to double-click on the format painter to apply the fill color to multiple non-contiguous cells.

Pro Tip: Use right-click to remove fill color in case of a mistake.

Using the format painter for fill color-The Best Shortcut to Fill Color in Excel,

Image credits: chouprojects.com by Joel Washington

Some Facts About The Best Shortcut to Fill Color in Excel:

  • ✅ The shortcut for filling a cell with a background color in Excel is ALT + H + H. (Source: Microsoft Excel support)
  • ✅ This shortcut applies the last used color in the cell or range selected. (Source: Exceljet)
  • ✅ The shortcut can also be used to fill cells with patterns and gradients in addition to a solid color. (Source: Excel Campus)
  • ✅ A quicker way to fill a cell or range with a color is to use the Format Painter tool. (Source: Excel Easy)
  • ✅ The shortcut to access the Format Painter tool is CTRL + SHIFT + C, and it can also be double-clicked to apply the format to multiple cells or ranges. (Source: Exceljet)

FAQs about The Best Shortcut To Fill Color In Excel

What is the best shortcut to fill color in Excel?

The best shortcut to fill color in Excel is to use the Alt + H + H keyboard shortcut. This will bring up the “Fill Color” drop-down menu where you can choose the desired color quickly and easily.

Can I customize the fill color shortcut in Excel?

Yes, you can customize the fill color shortcut by going to File > Options > Customize Ribbon > Keyboard Shortcuts: Customize. From there, you can select the “Home Tab” and then choose “Fill Cell” to assign your desired shortcut key combination.

What is the difference between “Fill Color” and “Font Color” in Excel?

“Fill Color” changes the background color of a cell or range of cells, while “Font Color” changes the color of the text within a cell or range of cells.

Can I use conditional formatting to fill color in Excel?

Yes, conditional formatting can be used to fill color in Excel. This allows you to automatically change the background color of a cell based on certain criteria, such as cell value or text length.

Is there a way to quickly remove fill color in Excel?

Yes, you can remove fill color in Excel by selecting the cell or range of cells and then using the keyboard shortcut Ctrl + Shift + F10. This will bring up the “Format Cells” dialog box where you can choose “No Fill” to remove the background color.

Can I use fill color in Excel to highlight specific data?

Yes, fill color can be used to highlight specific data in Excel. This can be especially useful when working with large data sets or complex spreadsheets. Simply select the cells you want to highlight and then choose your desired fill color.

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