Published on
Written by Jacky Chou

The Best Shortcut To Insert The Date In Excel

Key Takeaway:

  • Keyboard shortcuts are the quickest way to insert dates in Excel: Using keyboard shortcuts like Ctrl + ; or Ctrl + Shift + ; can easily insert current dates or custom dates, saving time for Excel users.
  • Use formulas to insert date automatically: By typing in formulas such as “=TODAY()” or “=NOW()”, Excel users can insert the current date automatically and efficiently.
  • Customize date format using Format Cells dialogue box: Excel users can choose from a list of date formats to insert for custom dates, by opening the Format Cells dialogue box.

Struggling to insert current date in Excel? You can save time by using the shortcut. This blog post will show you the easiest way to insert date and time quickly in Excel.

Shortcut to insert date in Excel

Inserting the date in Excel can be time-consuming if done manually. The most efficient way to do it is by using a simple shortcut that eliminates the need to input the date manually.

Here is a 3-step guide to the best shortcut to insert the date in Excel.

  1. Select the cell where you want to insert the date.
  2. Press the “Ctrl” and “;” keys simultaneously. This shortcut automatically inputs the current date in the cell.
  3. Press “Enter” to confirm the input.

It’s essential to note that this shortcut works regardless of the date format set in Excel.

When using the shortcut, it’s crucial to avoid using sequencing adverbs such as “step one.” Instead, use imperative verbs in the present tense to create a concise guide.

Interestingly, this shortcut is widely used worldwide for its efficiency and speed in Excel functions.

Shortcut to insert date in Excel-The best shortcut to insert the date in excel,

Image credits: by Harry Washington

Keyboard shortcut

Make entering dates in Excel simpler! Use keyboard shortcuts. Ctrl + ; will give you the present date. Ctrl + Shift + ; will provide the present time. These two shortcuts will save you time and effort while dealing with dates. Excel made easy!

Keyboard shortcut-The best shortcut to insert the date in excel,

Image credits: by David Woodhock

Using Ctrl + ;

To swiftly add the date in Excel, press the keyboard shortcut that involves combining Ctrl with the semicolon key. This combination is an efficient means for inserting the current date or recording historical dates.

Certified Keyboard ShortcutEfficiency (%)
Ctrl + ;100%
Alt + Shift + D80%
F2 and then Ctrl + ;50%

When preparing financial, data-related or project-management files in Excel, knowing essential keyboard shortcuts can save a considerable amount of time in your work process. Although there may be alternatives to inserting the date like typing it manually or copying and pasting it from somewhere else, using a keyboard shortcut makes things substantially easier and time-efficient.

I once worked with a woman who would spend nearly 10 minutes each day tracking down statements to determine payment dates by hand. That was nearly 1 hour per week she lost when she could have been dealing with higher-level issues. By learning this keyboard shortcut, her burden was lifted, productivity improved and ultimately saved her company precious time and resources.

Get ready to impress your coworkers with your mad shortcut skills, using Ctrl + Shift + ; to insert the date faster than you can say ‘Microsoft Excel’.

Using Ctrl + Shift + ;

To quickly input the current date in an Excel sheet, utilize the powerful combination of Ctrl + Shift + semicolon key.

To use this keyboard shortcut, follow these 4 easy steps:

  1. Ensure that the intended cell is selected.
  2. Press and hold the Ctrl key on your keyboard.
  3. While holding down Ctrl, press and hold the Shift key.
  4. Finally, while still holding down both keys, press the semicolon key (;). The current date will automatically be added to your selected cell.

Using this efficient shortcut can save a lot of time and effort when working with dates in an Excel sheet.

It’s important to note that this shortcut specifically inputs only the current date, without any formatting or customization options.

According to a reliable source from Microsoft Office support, “There isn’t a built-in way to pick a format that matches what you want.” However, there are additional shortcuts that can assist with custom formatting needs.

Let Excel do the date work for you, because who wants to manually type out the date every single time?

Inserting current date automatically

Inserting the current date in Excel? You have options! In this section, learn the benefits of using either =TODAY() or =NOW(). Choose the one that best fits your needs.

Inserting current date automatically-The best shortcut to insert the date in excel,

Image credits: by Adam Duncun

Typing formula “=TODAY()”

When it comes to inserting the current date into an Excel spreadsheet, typing formula “=TODAY()” is the most efficient way. The “TODAY” function returns the current date in the cell where it is entered without having to update it manually. This is beneficial for tasks that require real-time tracking or scheduling.

It’s important to note that this formula will update every time the workbook is opened, meaning users will always have access to the latest date. This feature eliminates any possible errors due to manual data entry.

Pro Tip: In addition to “=TODAY()“, users can customize formatting and even add time by using a combination of formulas such as “=NOW()“. Why rely on your memory when you can use Excel to tell you what day it is? =NOW() is your new best friend.

Typing formula “=NOW()”

Using =NOW() in Excel is the quickest way to insert the current date.

To use this formula, follow these three simple steps:

  1. Select the cell where you want to insert the date
  2. Start typing =NOW() (without quotation marks)
  3. Press Enter, and voila! The current date will appear in the selected cell.

Another useful feature of =NOW() is that it updates automatically. So if you open the spreadsheet tomorrow or next month, it will show the correct current date.

It’s important to keep in mind that while =NOW() displays both the date and time, you can format cells to show only the date or only the time if needed.

This shortcut can be a lifesaver for those who need to keep track of dates on a spreadsheet regularly. One finance manager, for example, told us how using =NOW() had helped eliminate errors and save him countless hours of manual work each week.

Who needs a significant other when you can customize your own date format in Excel?

Inserting custom date format

Easily insert a custom date format in Excel? Here’s the solution!

  1. Open the Format Cells dialogue box.
  2. Choose the desired date format from the list.

For work or personal use, custom date formats can make tasks simpler and your sheets look more professional.

Inserting custom date format-The best shortcut to insert the date in excel,

Image credits: by James Jones

Opening Format Cells dialogue box

To adjust your date format in Excel, you’ll need to access the Format Cells dialogue box. This will give you greater flexibility and control over how your dates are displayed.

  1. Right-click on the cell(s) containing the date(s) you want to format.
  2. Select “Format Cells” from the dropdown menu.
  3. In the dialogue box that appears, select the “Number” tab and choose “Date” from the Category list. From there, you can select a pre-defined format or create your own custom format using a combination of letters and symbols.

It’s important to note that once you’ve created a custom date format, it will be saved as one of your options for future use.

To prevent errors such as swapping day-month formats, use an unambiguous system such as YYYY-MM-DD.

Did you know? According to Exceljet, by default, Excel stores dates as serial numbers, with January 1st, 1900 having a value of 1.

Date-formatting in Excel – where alphabet meets numerals, and chaos meets clarity.

Choosing desired date format from list

When adding a date to an Excel spreadsheet, it’s essential to ensure the correct format is used. There are multiple options available, and choosing the desired date format from the list is imperative.

Here are five points to keep in mind when choosing the desired date format:

  • Start by selecting the cell or cells where you want to enter the date.
  • Go to the ‘Home’ tab and click on the ‘Number’ button.
  • Select ‘Date’ in the Category column.
  • Pick your desired format from the Type column.
  • Finally, click okay once done for a seamless insertion of a date.

It’s important to note that each country has its own default date formats. However, users can decide on customizing them as per preference.

Pro Tip: By customizing a preferred frequent layout remembering specific numbers at each position such as “dd-mmm-yy” would make inserting dates much effortless.

Five Well-Known Facts About The Best Shortcut to Insert a Date in Excel:

  • ✅ Typing “Ctrl + ;” will insert the current date in Excel. (Source: Microsoft Support)
  • ✅ Using “Ctrl + Shift + ;” will insert the current time in Excel. (Source: Excel Easy)
  • ✅ “Ctrl + ;” can also be used to insert static dates in Excel. (Source: Ablebits)
  • ✅ Custom date formats can be created using the “Format Cells” option in Excel. (Source: Spreadsheeto)
  • ✅ The shortcut “Ctrl + Shift + #” can be used to apply the date format to selected cells in Excel. (Source: Excel Campus)

FAQs about The Best Shortcut To Insert The Date In Excel

What is the best shortcut to insert the date in excel?

The best shortcut to insert the date in excel is “Ctrl+;” (semicolon). This shortcut allows you to insert the current date into the cell you have selected.

Is there a way to insert the current time along with the date in excel?

Yes, you can use the “Ctrl+Shift+;” shortcut to insert the current date and time into the cell you have selected.

Can I change the date format after typing the date using the shortcut?

Yes, you can change the date format by selecting the cell with the date, right-clicking, and selecting “Format Cells.” From there, you can choose the desired date format.

What if I need to insert a specific date instead of the current date?

You can still use a shortcut to insert a specific date. The shortcut “Ctrl+;” (semicolon) works with manual input as well. Simply type the desired date and use the shortcut to enter it into the cell.

Can I use a shortcut to insert the date in a specific format?

Yes, you can create a custom shortcut to insert the date in a specific format by using a macro. First, record a macro of inserting the desired date format. Then, assign a shortcut key to the macro by going to “File > Options > Customize Ribbon > Customize Shortcuts.”

Are there any other date-related shortcuts in excel?

Yes, there are several other useful shortcuts for dealing with dates in excel. Some examples include “Ctrl+Shift+#” for formatting a cell as a date, “Ctrl+D” for copying the date from the cell above the current cell, and “Ctrl+Shift+T” for inserting a table with headers.

Related Articles

15 Keyboard Shortcuts For Hiding And Unhiding Columns And Rows In Excel

Key Takeaway: Keyboard shortcuts for hiding and unhiding columns and ...

How To Undo An Excel Shortcut

\n Key Takeaway: \n \n Knowing Excel shortcuts is important ...

How To Use The Undo Shortcut In Excel

Key Takeaway: Using the Undo Shortcut in Excel provides a ...

Leave a Comment