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Written by Jacky Chou

How To Create A Shortcut To Open A Macro In Excel

Key Takeaway:

  • Creating a shortcut in Excel for a macro can save time and improve efficiency. To do this, first identify the macro that you want to create a shortcut for.
  • Next, add the macro to the Quick Access Toolbar by clicking on the Customize Quick Access Toolbar button and selecting “More Commands.” Then, choose “Macros” from the dropdown list, select the macro you want to add, and click “Add.”
  • Finally, assign a shortcut key to the macro by clicking on “Customize the Ribbon” and selecting “Keyboard Shortcuts” at the bottom. Choose “Macros” from the dropdown list, select your macro, and assign a shortcut key. Test the shortcut key to make sure it is working and edit or delete it if necessary.

Struggling with cumbersome macros in Excel? You can easily overcome this challenge with a simple shortcut: create a desktop shortcut to open the macro directly. In this article, we will explore how to do just that.

Creating a Shortcut to Open a Macro in Excel

Creating a Shortcut to Launch Macros in Excel

To save time and effort, you can create a shortcut to open a macro in Excel. This can help you get things done faster and with more ease. Here’s how you can do it:

  1. First, press ALT + F11 to open the Visual Basic Editor in Excel.
  2. Next, click on the module where your macro is located.
  3. Then, right-click on the macro and select “Add to Quick Access Toolbar.”
  4. After that, you should see the macro added to your toolbar.
  5. Finally, click on the shortcut to open your macro instantly.

By following these steps, you can create a shortcut to launch macros in Excel easily. You can repeat this process for all your frequently used macros to streamline your workflow.

It’s worth noting that this shortcut may not work if the macro is specific to a workbook. In such cases, you may need to create a separate shortcut for each workbook.

Another helpful tip is to assign a keyboard shortcut to your macro. This way, you can launch your macro using a combination of keys and save even more time. To assign a keyboard shortcut, you can go to the “Macro Options” dialog box and specify the key combination.

Creating a Shortcut to Open a Macro in Excel-How to create a shortcut to open a macro in Excel,

Image credits: chouprojects.com by Harry Jones

Identifying the Macro to Create a Shortcut For

Identifying the Macro to Create a Shortcut For:

To create a shortcut for a specific macro in Excel, you need to identify the name of the macro, which is associated with a certain function or task. This can be done with ease by following a simple guide.

  1. Open the workbook that contains the macro you want to create a shortcut for.
  2. Navigate to the Developer tab on the Ribbon and click on the Macros button.
  3. A dialog box will appear, displaying a list of available macros. Select the macro you want to create a shortcut for.
  4. Note down the name of the macro in the dialog box.

By following the above simple steps, you can easily identify the name of the macro and create a shortcut for it.

It is important to note that the macro must be saved in the workbook where you want to create the shortcut.

Don’t miss out on the time-saving benefits of creating a shortcut for your macros. Try it out today and streamline your Excel workflow.

Identifying the Macro to Create a Shortcut For-How to create a shortcut to open a macro in Excel,

Image credits: chouprojects.com by David Arnold

Adding the Macro to the Quick Access Toolbar

To quickly open the Visual Basic Editor in Excel, you can add the corresponding macro to the Quick Access Toolbar. Here’s how:

  1. Click on the Customize Quick Access Toolbar arrow in the top left corner of Excel.
  2. Select More Commands.
  3. In the Excel Options dialog box, select Macros from the category list on the left.
  4. Find the macro you want to add, select it, and click Add.

That’s it! Now the macro will be easily accessible via the Quick Access Toolbar.

It’s worth noting that some macros may require you to save your file as a macro-enabled workbook before they can be added to the Quick Access Toolbar.

One interesting note is that adding macros to the Quick Access Toolbar was first introduced in Excel 2007. This feature has since been carried over to newer versions of Excel and remains a useful tool for quick and easy access to frequently used macros.

Adding the Macro to the Quick Access Toolbar-How to create a shortcut to open a macro in Excel,

Image credits: chouprojects.com by Adam Duncun

Assigning a Shortcut Key to the Macro

To quickly access a macro in Excel, you can assign a shortcut key to it. This will make it easier to run the macro without having to navigate through multiple menus or click several buttons.

Here are the 6 steps to assign a shortcut key to the macro in Excel:

  1. Open the worksheet that contains the macro.
  2. Click the “View” tab on the ribbon menu.
  3. Select “Macros” in the “Macros” group.
  4. Choose “View Macros” from the drop-down list.
  5. In the “Macro” dialog box, select the macro that you want to assign a shortcut key to.
  6. Click the “Options” button and choose a key combination under “Shortcut key”.

Remember to choose a combination that is easy to remember and not already assigned to another function.

To open the Visual Basic Editor in Excel, simply press “Alt + F11“.

Pro Tip: When assigning shortcut keys, consider organizing them in a logical and consistent manner across your workbooks to make it easier to remember and use them.

Assigning a Shortcut Key to the Macro-How to create a shortcut to open a macro in Excel,

Image credits: chouprojects.com by Harry Jones

Testing the Shortcut Key

To Validate if the Shortcut Key Works

To ensure that the created shortcut key works correctly, it is essential to test it. By testing the shortcut key, you can confirm whether it opens the required macro or not. Follow the below steps to test the shortcut key:

  1. Open the excel workbook that contains the macro.
  2. Click on any random cell to make sure none of the cells or the macros are selected.
  3. Press the desired shortcut key combination, and it should launch the corresponding macro.

These three steps will help you determine whether the shortcut key opens the macro or not. It is advisable to test the shortcut key in the workbook where the macro is situated.

The quickest way to open the Visual Basic Editor in Excel is by pressing the shortcut key combination; Alt + F11. When you press this shortcut key combination, it will open the Visual Basic Editor right away, saving you the hassle of using the menu option.

One day, my colleague had to scrutinize hundreds of rows of data that took a lot of his time. He then discovered the ability to create a macro in Excel that saved him tons of time. He went ahead and created a shortcut key to access the macro and tested it. The shortcut key was so helpful that he could not do without it.

Testing the Shortcut Key-How to create a shortcut to open a macro in Excel,

Image credits: chouprojects.com by David Duncun

Editing or Deleting the Shortcut Key

To modify or erase the assigned shortcut key for an Excel macro, follow these steps:

  1. Launch the Macro dialog box.
  2. Click on the macro whose shortcut key you want to modify or delete.
  3. Change the key, or click the Delete button to erase the key altogether.

Ensure that the keyboard shortcut key you use is not already reserved for a different Excel command.

Did you know that the quickest way to open the Visual Basic Editor in Excel is with the keyboard shortcut “Alt + F11”?

Editing or Deleting the Shortcut Key-How to create a shortcut to open a macro in Excel,

Image credits: chouprojects.com by Harry Arnold

Some Facts About How to Create a Shortcut to Open a Macro in Excel:

  • ✅ Shortcuts can save time by automating repetitive tasks in Excel. (Source: Microsoft Excel Help)
  • ✅ Macros are sets of commands that can be recorded and played back in Excel. (Source: Lifewire)
  • ✅ You can create a shortcut key combination to run a macro in Excel. (Source: Excel Easy)
  • ✅ To create a shortcut to open a macro, you need to assign a keyboard shortcut to the macro. (Source: Excel Campus)
  • ✅ Creating shortcuts to open macros can enhance productivity and efficiency in Excel. (Source: Ablebits)

FAQs about How To Create A Shortcut To Open A Macro In Excel

1. How to create a shortcut to open a macro in Excel?

To create a shortcut to open a macro in Excel, follow these steps:

  1. Open Excel and press ‘Alt + F11’ keys to open the Visual Basic Editor.
  2. Select ‘This Workbook’ in the Project window.
  3. Click on the ‘Insert’ menu in the top menu bar and select ‘Module’.
  4. Add the code to the module.
  5. Press ‘F5’ to run the macro.
  6. Press ‘Ctrl + s’ to save the workbook.
  7. Close the Visual Basic Editor.
  8. Right-click on the Excel icon on your desktop and select ‘Properties.’
  9. Select the ‘Shortcut’ tab and click on the ‘Target’ field.
  10. Type the following command: “C:\Program Files\Microsoft Office\Office14\EXCEL.EXE” “C:\Users\Username\Documents\filename.xlsm” “macro_name” (Replace “Username” with your username and “filename.xlsm” and “macro_name” with your file name and macro name).
  11. Click ‘OK’ to save the changes and close the Properties window.

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