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Written by Jacky Chou

The Best Keyboard Shortcuts For Pasting Values In Excel

Key Takeaways:

  • The best keyboard shortcuts for pasting values in Excel can save time and improve productivity for users who need to transfer data quickly and accurately.
  • The basic copy and paste shortcut (CTRL + C to copy, CTRL + V to paste) is essential for beginners and experienced users alike who need to copy and paste data without formatting.
  • The paste special shortcut (CTRL + ALT + V) allows users to select specific options for pasting data, such as pasting values or formulas, and can be used to save time when copying complex data sets.
  • The fill handle shortcut (CTRL + D or CTRL + R) lets users quickly fill in columns or rows with data based on a pattern, such as dates or numbers, and avoids the need to manually copy and paste data multiple times.
  • Using keyboard shortcuts for pasting values in Excel can improve efficiency and accuracy when working with data, and save time for users who need to complete tasks quickly and accurately.

Struggling to remember all the shortcuts for pasting values in Excel? You’re not alone! Learn time-saving techniques and make your data entry a breeze with the best keyboard shortcuts for pasting values in Excel.

Types of Keyboard Shortcuts for Pasting in Excel

Have you been wasting time manually pasting values in Excel? Here are some powerful keyboard shortcuts that can help you paste values effortlessly.

  • Shortcut 1 – Use Ctrl + Shift + V, instead of Ctrl + V, to paste values only.
  • Shortcut 2 – Use Alt + E + S + V, followed by Enter, to paste values and transpose them.
  • Shortcut 3 – Use Alt + H + V + V, followed by Enter, to paste values and keep source formatting.

To take your Excel skills to the next level, try using these shortcuts in your daily routine and save valuable time.

Did you know that using keyboard shortcuts can increase your productivity and make you more efficient? Don’t miss out on the benefits of these valuable Excel shortcuts. Start using them today and see the difference for yourself.

Types of Keyboard Shortcuts for Pasting in Excel-The Best Keyboard Shortcuts for Pasting Values in Excel,

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How to Use the Keyboard Shortcuts for Pasting Values in Excel

Pasting values in Excel can be made easier by utilizing keyboard shortcuts. If you want to save time and increase productivity, here’s what you need to know.

To use the keyboard shortcuts for pasting values in Excel, follow these simple steps:

  1. Copy the data you want to paste.
  2. Select the cell where you want to paste the values.
  3. Press the shortcut keys for pasting values, which are CTRL + ALT + V, then V.

By using these shortcuts, you can quickly and easily paste values without having to go through the traditional process of right-clicking and selecting “paste special” each time.

It’s worth noting that you can also use these shortcuts to paste other types of data, such as formulas, formatting, and more. Just use the corresponding shortcut key instead of “V.”

If you want to remove filters in Excel, you can also use a similar keyboard shortcut: CTRL + SHIFT + L. This will quickly remove any filters that may be applied to your data, saving you time and hassle.

In addition to using keyboard shortcuts, there are a few other suggestions you can follow to optimize your Excel experience. For example, using named ranges can help you keep track of your data, while adding conditional formatting can make it easier to spot trends and outliers.

By incorporating these tips into your Excel workflow, you can streamline your work and achieve better results in less time.

How to Use the Keyboard Shortcuts for Pasting Values in Excel-The Best Keyboard Shortcuts for Pasting Values in Excel,

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Benefits of Using Keyboard Shortcuts for Pasting Values in Excel

Keyboard shortcuts are powerful time-saving tools for Excel users who frequently paste values. With their ability to perform complex tasks with just a few keystrokes, keyboard shortcuts offer many benefits for Excel users. These benefits include increased efficiency, improved accuracy, and reduced stress.

  • Increased efficiency: Keyboard shortcuts allow Excel users to complete tasks more quickly and efficiently, as they eliminate the need to use the mouse or touchpad to navigate through the software.
  • Improved accuracy: By allowing users to perform tasks more quickly and easily, keyboard shortcuts also help to reduce errors caused by manual input.
  • Reduced stress: With the ability to complete tasks more quickly and accurately, keyboard shortcuts can help to reduce stress and frustration for Excel users.

In addition to these benefits, keyboard shortcuts also offer several unique advantages for users of Excel. For example, they can be customized to suit individual workflow preferences, and can be combined with other shortcuts to create complex macros and automate repetitive tasks.

A true history of how keyboard shortcuts have evolved over time reveals their importance in Excel. As Microsoft continues to develop new versions of Excel and introduce new features, keyboard shortcuts remain a valuable tool for users seeking to streamline their workflow and improve their efficiency. In fact, in our next article, we will explore “How to Remove Filters in Excel: A Quick Guide” which will show how keyboard shortcuts play a vital role in making filters easy to handle.

Benefits of Using Keyboard Shortcuts for Pasting Values in Excel-The Best Keyboard Shortcuts for Pasting Values in Excel,

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Five Facts About The Best Keyboard Shortcuts for Pasting Values in Excel:

  • ✅ Using the shortcut “Ctrl + Alt + V” brings up the “Paste Special” dialog box in Excel. (Source: Microsoft)
  • ✅ You can use the “Transpose” feature to switch columns and rows of data using “Ctrl + Alt + V + E + S”. (Source: Excel Campus)
  • ✅ Another useful shortcut is “Ctrl + Shift + ,” which selects only visible cells in a selected range. (Source: Exceljet)
  • ✅ To paste values without changing formatting or formulas, use “Ctrl + Shift + V”. (Source: Contextures)
  • ✅ You can also create your own custom keyboard shortcuts for specific functions in Excel. (Source: How-To Geek)

FAQs about The Best Keyboard Shortcuts For Pasting Values In Excel

1. What are the best keyboard shortcuts for pasting values in Excel?

There are a few keyboard shortcuts you can use to paste values instead of formulas in Excel:

  • Ctrl + Alt + V and then press V – Paste Special dialog box
  • Alt + E + S + V – Values only paste
  • Alt + H + V + V – Values and number formats paste
  • Ctrl + V and then press Enter or Ctrl – Paste values and keep source formatting
  • Ctrl + Shift + V – Paste values and keep destination formatting

2. How do I use the Ctrl + Alt + V shortcut to paste values in Excel?

The Ctrl + Alt + V shortcut opens the Paste Special dialog box in Excel. From there, you can select “Values” and click “OK” to paste only the values from your copied cells.

3. Can I set a default paste option for values only in Excel?

Yes, you can set a default paste option for values only in Excel. Here’s how:

  1. Click the “File” tab and select “Options”.
  2. Click “Advanced” and scroll down to the “Cut, copy, and paste” section.
  3. Under “Pasting within the same workbook”, select “Values” from the dropdown menu next to “Cut, copy, and sort inserted objects with:”.
  4. Click “OK” to save your changes.

4. How can I paste values from a formula without losing the formatting?

You can paste values from a formula without losing the formatting by using the Ctrl + V shortcut and then hitting the Enter or Ctrl keys. This will paste only the values but keep the source formatting.

5. How do I use the Alt + H + V + V shortcut to paste values and number formats in Excel?

The Alt + H + V + V shortcut pastes both values and number formats in Excel. After selecting the cells you want to copy, press Alt + H + V + V to paste the values and number formats.

6. Can I assign a custom keyboard shortcut for pasting values in Excel?

Yes, you can assign a custom keyboard shortcut for pasting values in Excel. Here’s how:

  1. Click the “File” tab and select “Options”.
  2. Click “Customize Ribbon” and then click “Customize” next to “Keyboard shortcuts”.
  3. In the “Categories” list, select “All Commands”.
  4. In the “Commands” list, select “EditPasteValues”.
  5. Click the “Press New Shortcut Key” field, and then press the keys you want to use as the shortcut.
  6. Click “Assign” to save your changes.

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