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Written by Jacky Chou

The Best Shortcut To Switch Between Workbooks In Excel

Key Takeaway:

  • Switching between Excel workbooks can be done quickly and efficiently using keyboard shortcuts, including CTRL+TAB and CTRL+F6.
  • Users can also customize these shortcuts to suit their preferences or use menu options for switching between workbooks.
  • Efficiently switching workbooks involves practical tips such as closing unnecessary workbooks, arranging workbooks and windows strategically, and using window tabs for quick identification.

Are you tired of clicking through multiple worksheets to find the one you need? Discover the secret shortcut for quickly switching between Excel workbooks and make your workflow much faster. You can instantly navigate to the workbook you need with just one click!

Shortcut to Switch Between Workbooks in Excel

As an Excel user, you might need to switch between workbooks constantly. It can be frustrating and time-consuming to click multiple times to access the desired workbook. Therefore, we have come up with a simple guide to help you save time by using the best shortcut to switch between workbooks in Excel.

Here are the 6 simple steps to follow:

  1. First, press and hold the CTRL key on your keyboard.
  2. Next, press the Tab key to display a list of open workbooks.
  3. Now, continue holding the CTRL key and use the arrow keys to select the workbook you want to switch to.
  4. Once you have selected the desired workbook, release the CTRL key, and the selected workbook will open.
  5. If you want to switch back to the previous workbook, press and hold the SHIFT key along with the CTRL and Tab keys simultaneously. Then, release all the keys when the desired workbook is displayed.
  6. Finally, to close the switch workbook window, press the ALT key.

It is worth noting that this shortcut is the quickest and most convenient way to switch between workbooks in Excel. Furthermore, it will help you become more efficient by reducing the time spent navigating between workbooks.

One suggestion is to memorize this shortcut. It may take some time to get used to, but it will be worth it in the long run. Additionally, make sure to keep your keyboard clean to avoid any sticking keys or shortcuts not working correctly. By using this straightforward trick, you can optimize your Excel experience and become more productive.

Shortcut to Switch Between Workbooks in Excel-The Best Shortcut to Switch Between Workbooks in Excel,

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Shortcut Keys to Switch between Workbooks

As Microsoft Excel provides multiple workbooks, you may need to switch between them frequently. Here are some quick and efficient shortcut keys to switch between workbooks without wasting time or effort.

  1. Use CTRL + TAB to switch between open workbooks. Press and hold the CTRL key while tapping the TAB key to move through the open workbooks.
  2. Use ALT + F6 to switch between multiple workbook windows. Press and hold the ALT key while tapping the F6 key to move between multiple workbook windows.
  3. Use CTRL + F6 to switch between open workbooks. Press and hold the CTRL key while tapping the F6 key to move through the open workbooks.
  4. Use CTRL + N to open a new workbook quickly. Press and hold the CTRL key while tapping the N key to open a new workbook.
  5. Use CTRL + W to close a workbook quickly. Press and hold the CTRL key while tapping the W key to close the current workbook.
  6. Use CTRL + O to open a workbook quickly. Press and hold the CTRL key while tapping the O key to browse and open a workbook.

Now you know some fantastic shortcut keys to switch between workbooks effortlessly, which will save your precious time and effort.

Do not let your productivity suffer by switching between workbooks manually. Learn these time-saving shortcut keys and boost your efficiency. Impress your colleagues with your knowledge of shortcuts in Microsoft Excel.

Shortcut Keys to Switch between Workbooks-The Best Shortcut to Switch Between Workbooks in Excel,

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Practical Tips for Efficiently Switching Workbooks

Switching between workbooks in Excel can be time-consuming, but it doesn’t have to be. Here’s a quick guide to efficiently switch workbooks and improve your productivity:

  1. Use the keyboard shortcut “Ctrl + Tab” to switch between open workbooks.
  2. Use the “View Side by Side” feature to view two workbooks side by side and easily compare them.
  3. Pin the workbooks you frequently use to the “Recent” tab for easy access.
  4. Use the “Arrange All” feature to organize multiple workbooks on your screen.
  5. Customize your Quick Access Toolbar to include the “Switch Windows” button for quick navigation.

Remember that switching between workbooks efficiently can save time and increase productivity. Incorporate these tips into your Excel workflow for optimal results.

It’s important to note that each version of Excel may have different features and shortcuts. Refer to your specific version’s documentation for more information.

Don’t miss out on the benefits of efficient workbook switching. Try out these tips and see the difference it makes in your productivity today.

Practical Tips for Efficiently Switching Workbooks-The Best Shortcut to Switch Between Workbooks in Excel,

Image credits: chouprojects.com by Harry Duncun

Five Facts About the Best Shortcut to Switch Between Workbooks in Excel:

  • ✅ The best shortcut to switch between workbooks in Excel is the “Ctrl” key and the Tab key. (Source: Microsoft)
  • ✅ This shortcut allows users to quickly toggle between the open workbooks in Excel without using their mouse. (Source: How-To Geek)
  • ✅ Another shortcut to switch between workbooks is the “Ctrl” key and the “F6” key, which allows users to move between open workbooks regardless of their order. (Source: Excel Campus)
  • ✅ Users can also switch between workbooks by clicking on the “View” tab in Excel and selecting the desired workbook from the “Switch Windows” dropdown menu. (Source: Tech Community)
  • ✅ Using keyboard shortcuts like these can greatly increase productivity and efficiency when working with multiple workbooks in Excel. (Source: Excel Easy)

FAQs about The Best Shortcut To Switch Between Workbooks In Excel

What is the best shortcut to switch between workbooks in Excel?

The best shortcut to switch between workbooks in Excel is “Ctrl + Tab”. This key combination allows you to quickly switch between open workbooks in Excel. Simply hold down the Ctrl key and press the Tab key until you reach the workbook you want to work on.

Is there another shortcut to switch between workbooks in Excel?

Yes, you can use the “Alt + Tab” shortcut to switch between open applications on your computer, including open workbooks in Excel. Simply hold down the Alt key and press the Tab key until you reach the Excel workbook you want to work on.

Can I customize the shortcut key for switching between workbooks in Excel?

Yes, you can customize the shortcut key for switching between workbooks in Excel. To do this, go to the File menu, select Options, and then choose Customize Ribbon. From there, click the Keyboard Shortcuts button and find the command “Window.NextWorkbook”. Assign a new key combination and click OK to save your changes.

What is the quickest way to switch between two workbooks in Excel?

The quickest way to switch between two workbooks in Excel is to use the “Ctrl + F6” shortcut. This key combination allows you to quickly switch between the active workbook and the previously active workbook. Simply hold down the Ctrl key and press F6 until you reach the workbook you want to work on.

How can I navigate between sheets in the same workbook using shortcuts?

You can use the “Ctrl + Page Up” and “Ctrl + Page Down” shortcuts to navigate between sheets in the same workbook. “Ctrl + Page Up” moves to the previous sheet, while “Ctrl + Page Down” moves to the next sheet. Alternatively, you can use the sheet tabs at the bottom of the Excel window to navigate between sheets.

Can I use a mouse shortcut to switch between workbooks in Excel?

Yes, you can use a mouse shortcut to switch between workbooks in Excel. Simply click on the Excel icon in the Windows taskbar and then right-click on the workbook you want to switch to. From there, choose Switch To and the workbook will become the active window.

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