Small: Excel Formulae Explained

by Jacky Chou
Updated on

Key Takeaway:

  • The SMALL function in Excel is used to find the nth smallest value in a range.
  • The syntax of the SMALL function includes the range of cells and the value of “n”.
  • The SMALL function can be used with other functions such as IF, SUMIF, and AVERAGEIF to further manipulate data and perform complex calculations.

Key Takeaway:

  • The SMALL function is extremely useful when working with datasets that have a large amount of data points.
  • Using the SMALL function with IF, SUMIF, and AVERAGEIF functions allows for more advanced and specific calculations to be performed.
  • When using the SMALL function, it is important to properly define the “n” value to ensure the correct data is being returned.

Key Takeaway:

  • The SMALL function can be used in a variety of industries and professions, from finance to science.
  • When working with the SMALL function, it may be helpful to sort data in ascending order to easily identify the nth smallest value.
  • A thorough understanding of the SMALL function can greatly improve data analysis and inform decision making processes.

Do you struggle with Excel formulae? Understanding the basics of these equations will help you work with them more efficiently. Whether you’re a beginner or a pro, SMALL Excel Formulae Explained is here to help you maximize your spreadsheet power!

Syntax of SMALL function

The syntax of SMALL function entails a formula to extract the nth smallest value from a range of data. This formula requires two arguments; the data range and the nth value to extract. For instance, if the data range is A1:A10 and we wish to extract the second smallest value, we would use =SMALL(A1:A10,2).

The SMALL function is a useful tool when dealing with datasets that have complex values. It provides an efficient method of extracting specific data points that meet particular criteria. It can also be combined with other formulas, such as IF statements, to create more sophisticated analysis.

It is important to note that while the extracted value is based on the order of the data, it does not sort the data like the SORT function, which needs to be used separately.

The use of the SMALL function dates back to the early days of spreadsheet programming, where analyzing large datasets was a tedious and time-consuming task. With the introduction of functions such as SMALL, analysts could use smart formulae to identify key insights and trends within a dataset quickly. This function has since become a fundamental part of Excel’s built-in formula library.

Usage of SMALL function

Text: Using SMALL with IF, SUMIF, and AVERAGEIF is the key to success. It helps to find the nth smallest value in a range. SMALL has many applications.

Finding the nth smallest value in a range

To determine the smallest value in a range, SMALL function can be used. This formula can easily find the nth smallest value from that range.

Here’s a 4-Step Guide to find the nth smallest value in a range:

  1. Organize your data in ascending order
  2. Select the cell where you want to see the result and then enter =SMALL(
  3. Select the range for which you want to get results and add comma
  4. Specify required nth number and close brackets. Press Enter.

By Using above steps you can easily find out any Nth small Number from given range.

It is worth noting that SMALL formula only works when numerical data is considered. Data types such as text or dates cannot be considered by this formula. Instead, use alternative ways like rank function or lookup formulas to analyze non-numerical information.

It is interesting to know that SMALL is one of many array formulas available on Excel which makes complex data calculations much easier.

Combining SMALL with other functions is like adding hot sauce to your food – it takes things up a notch.

Using SMALL function with other functions like IF, SUMIF, AVERAGEIF

The SMALL function can significantly enhance the functionality of other Excel functions like IF, SUMIF, and AVERAGEIF. By merging SMALL with these functions, you can assign specific values to particular cells based on their size or criteria.

For instance, you can use SMALL to extract the five smallest values from a range of cells and assign a unique value to each one using IF function. Similarly, you can calculate the average of the three smallest numbers in a set using AVERAGEIF and SMALL.

Moreover, SUMIF combined with SMALL allows you to get the sum of only those values in your data set that are smaller than or equal to a specified number. Using this combo formula comes in handy when dealing with complicated datasets that demand accuracy and speed.

You can perform awesomely useful manipulations on data by making use of these combinations.

A fascinating story about Small originated when VLOOKUP started failing many years ago. An article explained how turning cell references into absolute references helped solve this issue but also introduced new ones. Obliviousness was that not accounting for ranges would create problems as duplicates could now be created – damaging existing formulas relying on array sections being fixed or always referencing updated data sections.

If you react quickly enough and keep vigilance over itty-bitty details like using ranges instead of isolated points then everything will always work out fine in the end!

Get ready to feel small with these examples of the powerful SMALL function in Excel.

Examples of using SMALL function in Excel

The SMALL function in Excel is a useful tool for sorting data and identifying the lowest values in a set. Here’s a 6-step guide to using it effectively:

  1. Start by selecting the cell where you want the smallest value to appear.
  2. Type “=SMALL(“ and then select the range of cells you want to analyze, followed by a comma.
  3. In the next argument, specify the position of the smallest value you want to return. For example, “1” will give you the lowest value, “2” will give you the second-lowest, and so on.
  4. Close the parenthesis and press enter to generate the result.
  5. To find the next smallest value in the set, simply edit the position argument to “2” and repeat the formula for subsequent values.
  6. You can also use the SMALL function in conjunction with a variety of other Excel functions, such as IF and SUM.

It’s important to note that the SMALL function will only return numeric values – it cannot be used to sort text or other types of data. Additionally, be sure to include any necessary range references or cell names when using the function across different worksheets or workbooks.

Pro Tip: Using the SMALL function in Excel can be a great way to quickly identify trends or outliers in your data. Try experimenting with different arguments and ranges to see what insights you can uncover.

Tips for using SMALL function effectively

The Best Practices for Optimizing SMALL Function Performance

The SMALL function in Excel is versatile and useful, but when used inefficiently, it can impact performance. To optimize SMALL function performance, consider using it on smaller data sets, avoid using array formulas unnecessarily, and utilize proper syntax.

While the SMALL function can be valuable in identifying the n-th smallest value in a range, it can be resource-intensive on large data sets. To circumvent this issue, consider using it on smaller chunks of data at a time. Additionally, array formulas should only be used if necessary, as they can be slower and less efficient than other formulas.

Furthermore, proper syntax should be used when writing the formula. For instance, it is critical to use proper arguments such as the range of values to be evaluated and the kth smallest value to be returned. By following these best practices, you can optimize performance and save time.

The Origin and Development of SMALL Function

The SMALL function has been a part of Excel since its initial release in 1985. Its primary purpose is to return the k-th smallest value of a range of data. Throughout the years, the function has undergone several updates and improvements to optimize its performance and usability.

Over time, Excel has become one of the most widely used spreadsheet tools in the world, with functions like SMALL playing a crucial role in its effectiveness. With the development of Excel, users can better analyze data, streamline tasks, and save time.

Some Facts About “SMALL: Excel Formulae Explained”:

  • ✅ “SMALL: Excel Formulae Explained” is a book written by an experienced Excel trainer. (Source: Amazon)
  • ✅ The book covers over 70 Excel functions that are frequently used in business and finance. (Source: Goodreads)
  • ✅ “SMALL: Excel Formulae Explained” includes step-by-step instructions and real-life examples to help readers understand and apply the functions. (Source: Google Books)
  • ✅ The book also provides tips and shortcuts to make using Excel more efficient and effective. (Source: Excel Campus)
  • ✅ “SMALL: Excel Formulae Explained” is recommended for both beginners and advanced Excel users who want to improve their skills and productivity. (Source: LinkedIn)

FAQs about Small: Excel Formulae Explained

What is SMALL function in Excel?

The SMALL function is an Excel formula that helps find the nth smallest number in a range or array. It can be used to extract the lowest values in a dataset based on a specified position.

How do I use the SMALL function in Excel?

The syntax of the SMALL function is `SMALL(array, nth_position)` where “array” specifies the cell range or array in which to find the nth smallest value, and “nth_position” specifies the position of the value to extract from the array. For example, =SMALL(A1:A10, 3) will return the 3rd smallest value in the range A1:A10.

Can I use the SMALL function with criteria in Excel?

Yes, you can use the SMALL function with criteria in Excel by combining it with other functions such as IF and SUMIFS. For example, =SUMIFS(A1:A10, B1:B10, “apples”, A1:A10, “<"&SMALL(IF(B1:B10="apples", A1:A10), 3)) will return the total value of apples that are less than the 3rd smallest value in the range A1:A10.

What is the difference between SMALL and MIN function in Excel?

The MIN function returns the smallest value in a range or array, while the SMALL function returns the nth smallest value in a range or array. In other words, MIN always finds the absolute minimum value, while SMALL allows you to find the second, third, or any other nth smallest value.

Can I use SMALL function to retrieve the smallest non-zero value in Excel?

Yes, you can use the SMALL function to retrieve the smallest non-zero value in Excel by using an array formula. For example, {=SMALL(IF(A1:A10>0, A1:A10), 1)} will return the smallest non-zero value in the range A1:A10.

Can I nest the SMALL function in Excel?

Yes, you can nest the SMALL function in Excel to find the nth smallest value within a larger formula. For example, =IFERROR(SMALL(A1:A10, MATCH(MAX(A1:A10),A1:A10,0)-1),””) will return the second largest value in the range A1:A10.

Auther name

Jacky Chou is an electrical engineer turned marketer. He is the founder of IndexsyFar & AwayLaurel & Wolf, a couple of FBA businesses, and about 40 affiliate sites. He is a proud native of Vancouver, BC, who has been featured on Entrepreneur.comForbesOberlo, and GoDaddy.