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Written by Jacky Chou

Sorting By Columns In Excel

Key Takeaway:

  • Sorting by columns in Excel allows you to organize data in a logical and meaningful way, making it easier to analyze and understand.
  • Sorting by single column can be done in ascending or descending order, which allows you to prioritize the data according to your needs and preferences.
  • Sorting by multiple columns provides more precise data organization by adding a secondary sort criteria. Additionally, it allows you to remove sort criteria if necessary.
  • Sorting by custom lists can save you time and effort by creating a specific order for lists that you frequently sort. By creating a custom list, you can prioritize certain data that is pertinent to your needs.
  • Filtering sorted data allows you to further refine your data analysis by selecting specific criteria for sorting. Applying and clearing filters can be done with ease to adjust the data to your needs.

Struggling to manage your data on Excel? You don’t have to! Learn how to easily organize your data by sorting columns in this article. Discover how sorting can benefit your workflow and help you make smarter decisions in the blink of an eye.

Sorting by Single Column

Excel has a sorting feature to organize data by one column. Learn how by reading this! There are two sub-sections:

  1. Ascending Order
  2. Descending Order

Sorting by Single Column-Sorting by Columns in Excel,

Image credits: by Adam Woodhock

Ascending Order

To Sort Data in an Ascending Manner –

  1. Create a Table with Column of Relevant Data Entries.
  2. Arrange them based on size, value or rank.
  3. Start with the smallest/most inferior value and move to the largest/superior one using appropriate data types.

For example –

Consider a Table containing Employee details like Name, Age, Salary. To sort the details of Employees in an Ascending order based on their Salaries, start by putting up data for the Employee with lowest Salary to highest salary – Aishwarya (20,000), George (25,000), John (30,000).

Make sure you choose the correct column and enter values appropriately to avoid errors.

Pro tip: Before sorting your data make sure you have taken care of Empty cells and duplicates as they can mislead your sort operation.

Descending into chaos has never been easier- just sort your Excel columns in descending order!

Descending Order

Arranging the Data in Order of Highest to Lowest Value

To sort the data in descending order, arrange it from highest to lowest value. This will enable better identification and grouping of data. The sorted arrangement can be used for various statistical and analytical purposes.

A table can be created to demonstrate the process of sorting by a specified column. The table will showcase the desired data/columns in their raw form as well as after sorting. For example, if we have a list of employee salaries, we can create a table that showcases names, designations, salaries (pre-sorting) and then sort them according to salary (post-sorting).

The most important thing to remember is that when you create your table, organize it properly so that sorting is facilitated. After arranging the values in descending order, it is made clear which employees are earning higher and lower wages based on their jobs.

It’s critical to keep track of changes when working with data at such large scales. Whether you’re just trying to get a basic idea or extracting specific variables from complicated sets, being able to sort through these groups and make comparisons among high volumes of information makes efficient analysis possible.

Sorting by multiple columns in Excel is like trying to prioritize your priorities – it’s a never-ending quest.

Sorting by Multiple Columns

Sort multiple columns in Excel! Utilize the sorting feature with extra secondary criteria. Or, remove the criteria. This will let you sort by different criteria. It’ll help narrow down your data and make analysis much simpler.

Sorting by Multiple Columns-Sorting by Columns in Excel,

Image credits: by Yuval Washington

Adding Secondary Sort Criteria

Incorporating Additional Sorting Criteria in Excel

To prioritize specific data sets according to the desired sequence, Adding Secondary Sort Criteria is necessary. Here’s an easy guide to Adding Secondary Sort Criteria in Excel:

  1. Highlight your preferred range of cells.
  2. Click the ‘Sort’ button located within the ‘Data’ tab section.
  3. Select the field you wish to prioritize as your primary filter option from the ‘Sort by’ drop-down list. (E.g., Employee Names)
  4. After choosing your primary criteria, select another category from the ‘Then by’ option below. (E.g., Department)
  5. Repeat Step 4 until you have included all your preferred criteria for ranking rows.
  6. To end, click OK right after selecting and reviewing all of the options.

It’s essential to understand that while adding additional sorting criteria increases work efficiency, diverting from particularly identifiable information may result in confusion among users concerning priority. It’s crucial to maintain a balance between detail and clarity.

Operatively incorporating secondary sorting can save significant time when examining extensive datasets in Excel – involving large volumes for companies, this application delivers results positively with a few steps needed.

FACT: In 2021, Microsoft Excel remains unsurprisingly one of the world’s most popular data processing tools used across various sectors, including accounting, finance, marketing and management.

Time to hit the undo button and let chaos reign once again – removing sort criteria in Excel can be a spicy gamble.

Removing Sort Criteria

When you want to remove the sorting criteria of columns in Excel, it can be a simple and quick process. Here’s how:

  1. Open the Excel worksheet that contains the sorted data.
  2. Click on the ‘Data’ tab at the top of the page.
  3. In the ‘Sort & Filter’ section, click on ‘Clear’.

This will remove any sorting criteria that were previously applied to your worksheet.

Additionally, it’s important to note that removing sort criteria does not undo any changes or modifications made to your data within cells or columns.

Pro Tip: Save time by using shortcut keys to clear sorting criteria. Simply press ‘Alt+A+C’ to open the ‘Sort & Filter’ drop-down menu and then press ‘C’ again to clear all sorts.

Sort like a boss and make your custom list the ultimate ruler of your Excel kingdom.

Sorting by Custom List

Sorting items in Excel? Custom list the solution! “Sorting by Custom List” section’s here for you. Two sub-sections exist:

  1. “Creating a Custom List”
  2. “Sorting by Custom List”

Get organized! Data efficiency awaits.

Sorting by Custom List-Sorting by Columns in Excel,

Image credits: by James Woodhock

Creating a Custom List

Creating a specialized sequence – Excel’s Custom List

Excel allows users to create unique custom lists for specific columns. These lists can be ordered, rearranged or sorted according to preferences beyond the default alphabetical or numerical sorting. Here are some points that can help you create a custom list in Excel:

  • Access Excel’s Options menu in the File tab to find “Advanced” settings.
  • Scroll down and find the “Edit Custom Lists” button and click on it.
  • A window will pop up allowing you to add your custom values one by one into an empty cell within it.
  • You may begin entering your choices in any order or sequence.
  • Complete the process by clicking on “Add”, verify your input and close out of the window by clicking OK.

Beyond these basic steps, those who regularly use Excel should also know that certain nuances exist:

Various programs such as software applications from other vendors like Microsoft Word or PowerPoint store their own default custom lists. To avoid confusion when transferring data, Excel users can view installed lists through the same “Custom Lists” menu and manipulate accordingly.

Pro Tip: For streamlining workflow, regularly adding and managing your own custom lists can save time reordering cells frequently with each new dataset.

Custom lists in Excel: because sometimes it’s not just about alphabetic order, it’s about putting your favorite emojis at the top.

Sorting by Custom List

When arranging data in Excel, one can use Custom Lists to sort them efficiently. Custom Lists are a predefined set of rules and arrangements that an individual can create to cater to their specific needs.

  • Custom lists allow for smoother sorting within columns.
  • These lists can be created and edited as per user requirements.
  • Excel contains built-in default lists such as months and days of the week.
  • Custom lists enable quick categorization of data.
  • They prevent any guesswork or manual input when sorting data sets by fine-tuning the process.

One key advantage is that custom lists will auto-sort data according to the predefined rules. By doing so, individuals can save time on manual sorting processes and organize their work with ease.

It’s important to note that while there are pre-built custom lists available in Excel, creating your own list is crucial if you want complete control of the way your data is sorted.

A fact worth noting about Custom Lists in Excel is that they also cater to businesses operating within certain domains, such as finance, production or education, by providing customized sorting according to industry-specific parameters.

Filtering through sorted data is like searching for a needle in a haystack, but Excel makes it feel like finding a golden thread.

Filtering Sorted Data

Easily filter your sorted data. Use the sub-sections to make it simpler. Applying filters refines your data. Clearing filters gets you ready for the next set. Fresh start!

Filtering Sorted Data-Sorting by Columns in Excel,

Image credits: by Yuval Washington

Applying Filters

To narrow down data displayed in Excel, applying filters is essential. Here’s how to do it:

  1. Open the spreadsheet and click on the ‘Data‘ tab.
  2. Select ‘Filter‘ or ‘Sort & Filter‘, depending on your Excel version.
  3. Select the column header you wish to filter by.
  4. Click on the down arrow in the column header and then choose your filter criteria.
  5. To clear a filter, click the ‘Clear Filter‘ button or remove it manually for each column.
  6. To copy filtered data, highlight desired data and press CTRL + C. Then select a new cell(s) and press CTRL + V.

It’s important to note that applying multiple filters can get complex. Seek additional resources if necessary.

Excel also offers advanced filtering procedures for more specific results.

Of Interest: Microsoft Excel has been around since its initial release in September 1985 with its Windows version coming out in November 1987.

Time to wipe the slate clean and clear those filters before your Excel becomes as cluttered as your mind.

Clearing Filters

To remove filters and get back to the original data, you can use the ‘Reset’ or ‘Clear Filter’ option.

  1. Locate and select the filter dropdown arrow on the column with filters applied.
  2. Select ‘Clear Filter.’ This removes all filter criteria from that column.
  3. If filters are applied to other columns, repeat step 1 and step 2 for each filtered column.
  4. To remove all filters from the dataset at once, click on the Home tab and then on Clear button under Editing group.
  5. The process will leave you with freshly cleared data ready to be reapplied for further sorting or analysis.

Lastly, remember that clearing filters will only remove the filter settings applied without affecting your worksheet’s actual data.

Historically, clearing filters or removing datasets based on filtering attributes was a challenging process. With Excel’s updated interface, this has become an intuitive task, which is accessible in just a few clicks.

Five Facts About Sorting by Columns in Excel:

  • ✅ Sorting by columns in Excel allows you to organize data in a meaningful way. (Source: Microsoft)
  • ✅ You can sort by multiple columns in Excel, which is useful for creating complex sorting rules. (Source: Excel Easy)
  • ✅ Excel offers a variety of sorting options, including ascending, descending, and custom sorts. (Source: AbleBits)
  • ✅ Sorting by columns in Excel can also help with identifying duplicate entries in a data set. (Source: Spreadsheeto)
  • ✅ Excel allows you to undo a sorting action if you make a mistake or change your mind. (Source: Excel Campus)

FAQs about Sorting By Columns In Excel

What is Sorting by Columns in Excel?

Sorting by Columns in Excel is the process of arranging data in a specific order based on the values in a chosen column.

How do I Sort by Columns in Excel?

To Sort by Columns in Excel, follow these steps:

  1. Select the entire data range you wish to sort.
  2. Click on “Data” in the top menu bar.
  3. Click on “Sort” in the “Sort & Filter” section.
  4. Choose the column you wish to sort by in the “Sort By” drop-down menu.
  5. Choose the sort order (ascending or descending) in the “Order” drop-down menu.
  6. Click “OK”.

Can I Sort by Multiple Columns in Excel?

Yes, you can Sort by Multiple Columns in Excel. Simply follow the same steps as Sorting by a Single Column, but instead of selecting one column in the “Sort By” drop-down menu, select multiple columns in the order you want them sorted.

What is the Difference between Sorting and Filtering in Excel?

Sorting in Excel rearranges data based on the values in a specific column, while filtering in Excel temporarily hides data based on specific criteria without rearranging the data.

How do I remove the Sorting by Columns in Excel?

To remove the Sorting by Columns in Excel, follow these steps:

  1. Select the entire data range.
  2. Click on “Data” in the top menu bar.
  3. Click on “Sort” in the “Sort & Filter” section.
  4. Click on “Clear” in the “Sort” dialog box.
  5. Click “OK”.

Can I Sort Dates in Excel?

Yes, you can Sort Dates in Excel. When sorting by dates, Excel recognizes the date format and sorts based on the dates themselves rather than alphabetically. To sort dates, simply follow the same steps as Sorting by Columns in Excel, but select the column with the dates you wish to sort.

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