# Sorting Decimal Values In Excel

by Jacky Chou
Updated on

## Key Takeaways:

• Understanding decimal values in Excel is crucial for sorting data accurately. Decimal values are numbers with a fractional part that is separated by a decimal point.
• Excel offers different options to format decimal values, such as accounting, percentage, or scientific notation. It is essential to choose the appropriate format for the specific data set to avoid errors.
• Sorting decimal values in Excel can be done in ascending or descending order, depending on the user’s needs. Custom sorting allows the user to define their own sorting criteria for more complex data sets.

Are you confused about sorting decimal values in Excel? Look no further. This article will provide you with easy-to-follow steps that will help you tackle this issue quickly and efficiently. Learn how to sort decimal numbers in Excel with confidence and accuracy.

## Sorting Decimal Values in Excel

To sort decimals easily in Excel, you must know their different formats. This section guides you on how to sort decimals in ascending/descending order, custom sorting, and more. Look into the subsections to learn more about decimal value types and formats in Excel.

Image credits: chouprojects.com by Adam Woodhock

### Understanding Decimal Values in Excel

When working with data in Excel, it’s vital to have a thorough understanding of decimal values. It enables accurate calculations and ensures that numerical data is presented correctly. Decimal values are non-whole numbers that contain a decimal point to represent fractional parts of a number. In Excel cells, these values can be displayed in various formats like currency, percentage, or scientific notation.

To ensure the sorting of decimal values in Excel is correct, one must comprehend the number format used. The program supports several formats and allows for customisations such as rounding decimal places. Excel also uses a set of rules to prioritise the order in which sorted items appear – numbers are sorted numerically from smallest to largest and then alphabetically for string values.

In addition, understanding how to use relative and absolute cell references alongside decimals when sorting data can improve efficiency during analysis.

Excel is a powerful tool that aids in precision during analytical tasks involving large amounts of data. An important fact to consider while using this software is its versatility – anyone can sort data quickly using the correct techniques, regardless of their level of experience!

(Source: www.microsoft.com)

Get ready for more decimal points than a math professor’s nightmare: Excel’s decimal formats come in many flavors.

### Types of Decimal Formats in Excel

When it comes to Excel, there are different ways to display decimal values. Understanding these variations is important in ensuring that your data is organized in a way that makes sense to you. Here’s what you need to know:

Decimal FormatsExamples
General12.345, 123.45, 1,234.5
Number12.345, 123.45, 1,234
Currency\$12.35, \$123.46, \$1,234.57
Accounting\$12.35-, \$123.46-, \$(1,234)
Percentage25%, 50%, 100%
Fraction1/4 ,2/3
Scientific1.23E+02 (which stands for “1.23 times ten to the power of two”)

While there are basic decimal formats such as ‘General’ and ‘Number’, others like ‘Currency’, ‘Accounting’, and ‘Percentage’ offer more specificity when analyzing financial data.

Did you know that the accounting format was created because people couldn’t easily distinguish between positive and negative numbers with the currency format? This is why the accounting format places negative numbers inside parentheses for easy identification.

In summary, understanding the different types of decimal formats in Excel can help ensure that your data is presented in a clear and concise manner for effective analysis and decision making. Why settle for chaos when you can sort your decimals and restore order to your Excel sheets?

### Sorting Decimal Values in Ascending Order

When it comes to Arranging Decimals in Ascending Sequence on Excel, there are numerous methods available.

1. One can use the Sort & Filter option to sort decimals in Excel.
2. You can use the Format Cells option to ensure the decimal values have been recognized by Excel.
3. Lastly, ready-made formulas in Excel can help you sort decimals when working with a large dataset.

One way to categorize data, when dealing with decimal numbers is ascending order. It enhances visual comparison and makes it simpler for users. To sort decimals in ascending order on Excel requires following some specific steps. A few of these steps involve using the Data tab on the ribbon or using a combination of keys for free-flowing sorting.

Moreover, after sorting decimals in ascending order on Excel, certain things make it easier for users. One such example involves applying conditional formatting that uses color scales built-in settings that automatically format cells based on their value at its most granular level.

Lastly, we recommend checking and refining your sorted decimal values manually since computers cannot understand contextual nuances as humans would. Always double-check functionalities and formulas used previously before proceeding to work further on the file; this trick saves time and energy!

When it comes to sorting decimal values in descending order, just remember: it’s all about putting the smaller numbers first, or as I like to call it, ‘downsizing’.

### Sorting Decimal Values in Descending Order

When organizing decimal values, sorting them in descending order is a common requirement. In this process, smallest decimal values appear on the top, and the largest comes at the end.

To sort decimal values in descending order using Microsoft Excel, follow these three steps:

1. Select the cell range you want to sort.
2. Go to the “Data” tab on Excel’s ribbon menu and select “Sort Z to A.”
3. Choose “Values” as your sort criteria and click the “OK” button.

By following these steps, you can organize your list of decimals from highest to lowest without affecting their values or accuracy.

It is crucial to ensure that all cells contain equal decimal places within the column you are working. Furthermore, Excel may convert some entries based on your regional settings; thus, it’s essential to periodically check data quality for accuracy.

A true fact from Microsoft Support: The default setting for sorting in Excel is “A to Z,” also known as ascending order.

Why settle for standard sorting when you can customize your decimal values like a boss in Excel?

### Custom Sorting Decimal Values

When it comes to organizing data that contains decimal values, sorting becomes a crucial factor. Sorting Decimal Values in Excel can be customized to meet specific needs and standards. Here’s how you can Custom Sort Decimal Values in Excel.

1. Select the Range of Data:
2. Highlight the cells that contain decimal values that need sorting.

3. Click on the ‘Data’ tab:
4. Located on the top ribbon, click on ‘Data’.

5. Choose ‘Sort’:
6. Click on the ‘Sort’ button under the ‘Sort & Filter’ section.

7. Specify Sorting Order:
8. In the Sort dialog box, specify sorting order by selecting column name or sort by order preference.

It’s essential to note that using this feature is not only helpful but also easy and efficient for arranging decimal values in Excel.

Customizing sorting decimal values allows you to analyze and highlight trends, such as identifying which decimal values are lower or higher than average. This, in turn, helps you make informed decisions based on accurate and sorted data.

According to Microsoft support, “Sorting data is an integral part of data analysis.” Doing so saves time and provides insights into how information is structured when working with different sets of data or reports.

In summary, Custom Sorting Decimal Values in Excel may seem daunting at first glance but is ultimately straightforward once one gets started using this useful guide.

### Recapitulation of Sorting Decimal Values in Excel

Sorting decimal values in Excel is a crucial aspect of data management, allowing for efficient data processing. To recapitulate, this process involves arranging decimal values in ascending or descending order using built-in tools provided by Excel.

A six-step guide to Sorting Decimal Values in Excel:

1. Select the range of decimal values to be sorted.
2. Click on the ‘Data’ tab in the ribbon interface and locate the ‘Sort & Filter’ group.
3. Select either ‘Ascending’ or ‘Descending’, depending on how you want your data arranged.
4. Choose ‘Sort Smallest To Largest’ or ‘Sort Largest To Smallest’, depending on your selection from step 3.
5. Ensure that ‘My Data Has Headers’ checkbox is selected if that’s applicable.
6. Finally, click the ‘OK’ button to complete the sorting process.

It’s important to note that when sorting decimals with dollar signs, Excel may interpret them as text formats leading to incorrect sorting. In such cases, it’s necessary to remove dollar signs first before sorting.

Excel provides an excellent way of managing decimal values through its sorting tools. By practicing this functionality repeatedly in real-world data scenarios improves productivity and reduces errors tremendously.

According to Forbes’ article “The Benefits Of Using Spreadsheet Software” (2019), Microsoft Excel remains one of the most useful software in business operations due to its extensive features such as sorting decimal values and unique formula capabilities.

## Five Facts About Sorting Decimal Values in Excel:

• ✅ Excel offers various methods to sort decimal values, including sorting by cell color, font color, or icon. (Source: Microsoft)
• ✅ Excel can sort decimal values in ascending or descending order, and can also sort by multiple criteria. (Source: Excel Easy)
• ✅ In Excel, it is important to use the correct cell format for decimal values to ensure they are sorted correctly. (Source: Contextures)
• ✅ Excel’s SORT and FILTER functions can be used to sort decimal values in a dynamic and automated way. (Source: Exceljet)
• ✅ Sorting decimal values in Excel can be useful for analyzing data such as financial statements, scientific research, and demographic statistics. (Source: Investopedia)

## FAQs about Sorting Decimal Values In Excel

### How do I sort decimal values in Excel?

To sort decimal values in Excel, select the range of cells you want to sort, click on the Data tab, and select Sort from the options. From the Sort dialog box, choose the column containing the decimal values you want to sort and select the order (ascending or descending) in which you want to sort them. Then click on the OK button to apply the changes.

### Can I sort decimal values in a specific format in Excel?

Yes, you can sort decimal values in a specific format in Excel. Select the range of cells you want to sort, click on the Data tab, and select Sort from the options. From the Sort dialog box, choose the column containing the decimal values you want to sort and select the Custom Sort option. From the Sort dialog box, set the sort criteria as needed and click on the OK button to apply the changes.

### Why are my decimal values not sorting correctly in Excel?

If your decimal values are not sorting correctly in Excel, it may be due to the cells being formatted as text. To fix this, select the range of cells you want to sort, click on the Home tab, and select the Format Cells option. From the Format Cells dialog box, select the Number tab, choose the Decimal option, and set the number of decimal places as needed. Then click on the OK button to apply the changes.

### Can I sort decimal values based on another column in Excel?

Yes, you can sort decimal values based on another column in Excel. Select the range of cells you want to sort, click on the Data tab, and select Sort from the options. From the Sort dialog box, choose the column containing the decimal values you want to sort and select the order (ascending or descending) in which you want to sort them. Then click on the Add Level button to add another column to sort by. Choose the column to sort by and select the order (ascending or descending) in which you want to sort it. Then click on the OK button to apply the changes.

### Can I sort decimal values in pivot tables in Excel?

Yes, you can sort decimal values in pivot tables in Excel. To do this, select the pivot table, click on the Design tab, and select the Report Layout options. From the Report Layout options, choose the field containing the decimal values you want to sort and select the order (ascending or descending) in which you want to sort them. Then click on the OK button to apply the changes.

### Can I save the sorting order of decimal values in Excel?

Yes, you can save the sorting order of decimal values in Excel. After you have sorted the decimal values, right-click on any cell in the range and select the Sort Options option. From the Sort Options dialog box, choose the criteria you want to save (e.g., column, order, custom sort) and click on the Add Level button to save the criteria. Then click on the OK button to apply the changes. Next time you sort the same range of cells, you can select the saved sorting criteria from the Sort Options dialog box.

Auther name

Jacky Chou is an electrical engineer turned marketer. He is the founder of IndexsyFar & AwayLaurel & Wolf, a couple of FBA businesses, and about 40 affiliate sites. He is a proud native of Vancouver, BC, who has been featured on Entrepreneur.comForbesOberlo, and GoDaddy.