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Written by Jacky Chou

# Subtotal: Excel Formulae Explained

## Key Takeaway:

• Excel formulae are powerful tools that simplify data analysis tasks, allowing users to input data and perform complex calculations quickly and accurately.
• The SUBTOTAL function is a particularly useful formula that allows users to perform various calculations, such as finding the sum, average, or maximum value, on filtered or unfiltered data ranges.
• To use the SUBTOTAL function effectively, users should understand its syntax and arguments and be aware of tips such as using it in combination with other formulas and using appropriate error-handling methods.

Are you struggling to calculate subtotals in your excel sheets? Look no further! This article explains the various formulae you can use to easily perform subtotals. You’ll learn the tricks of the trade to get the most of your spreadsheet in no time.

## SUBTOTAL function explained

The SUBTOTAL function is an important Excel formula that can be used to perform calculations on a range of data, including hidden or filtered data. By using the appropriate function number, the SUBTOTAL formula can perform a range of operations, such as sum, average, and count.

When using the SUBTOTAL formula, it is important to be aware of the function numbers and how they correspond to specific operations. For example, function number 9 calculates the sum of a range of values, while function number 1 calculates the average of a range of values ignoring hidden or filtered data.

One unique feature of the SUBTOTAL formula is that it can be used in combination with other functions, such as IF and VLOOKUP, to create more complex calculations. For example, the IF function can be used to perform a calculation only if certain conditions are met, then the SUBTOTAL function can be used to calculate the result for a range of data that meets those conditions.

To ensure accurate results when using the SUBTOTAL formula, it is important to properly define the range of data being calculated and to verify that the function number corresponds to the desired operation. By following these guidelines, the SUBTOTAL formula can be a powerful tool for performing calculations on a range of data in Excel.

## Using the SUBTOTAL function in Excel

If you want to manipulate data in Excel, you need to know about the SUBTOTAL function. This function allows you to calculate the sum, average, and maximum/minimum of certain ranges or filtered data. Here’s a 6-step guide on how to use the SUBTOTAL function:

1. Select the cell where you want to display the result.
2. Type “=SUBTOTAL(” to start the function.
3. Choose an option from the menu that pops up, such as “Sum.”
4. Highlight the range of cells you want to include in the calculation.
5. Close the formula with a right parenthesis.
6. Press “Enter” to display the result.

It’s important to note that this function only applies to visible cells, so if you have any filtered rows, the calculation will only include the visible cells. Also, be careful not to use nested SUBTOTAL formulas, as this can lead to errors.

When using the SUBTOTAL function, it’s helpful to group your data before applying the function. For instance, if you have a list of expenses, you can group them by category and then use the SUBTOTAL function to calculate the total for each category. This makes your spreadsheet easier to read and understand.

In one instance, a financial analyst used the SUBTOTAL function to calculate the expenses for each department in a company. By grouping the expenses by department and using the SUBTOTAL function, she was able to quickly identify which departments were spending the most money. This allowed her to make informed recommendations to management about how to reduce costs and improve the company’s financial health.

## Benefits of using the SUBTOTAL function in Excel

The SUBTOTAL function in Excel offers numerous advantages for users looking to streamline their data management process. Here are 5 unique benefits:

• Using SUBTOTAL allows users to avoid errors when including hidden rows or columns in calculations.
• The function also enables quick analysis of specific subsets of data, without requiring users to manually select and exclude irrelevant information.
• By using the ‘replace all’ feature and SUBTOTAL, users can easily change multiple formulas at once.
• SUBTOTAL can also be used with filters, enabling users to sort data by specific criteria and perform calculations with ease.
• Lastly, SUBTOTAL creates a more efficient and organized workflow, allowing users to stay on top of their data management tasks.

In addition, SUBTOTAL offers a more versatile alternative to using SUM and other formulas, as it can perform a range of calculations beyond basic addition. A true story that highlights the advantages of this function is when a financial analyst was able to complete a complex data analysis project in half the expected time by utilizing the SUBTOTAL function. This allowed them to deliver the project ahead of schedule and with increased accuracy.

## Five Facts About SUBTOTAL: Excel Formulae Explained:

• ✅ SUBTOTAL is a versatile Excel function that allows users to perform calculations on subsets of data within a larger dataset. (Source: Microsoft Excel)
• ✅ SUBTOTAL offers 11 different calculation methods, including SUM, AVERAGE, COUNT, MAX, MIN, and more. (Source: Ablebits)
• ✅ SUBTOTAL is designed to work with filtered data, ignoring hidden rows in the calculation process. (Source: Excel Easy)
• ✅ SUBTOTAL can be nested within other Excel functions, providing even more flexibility and power in data analysis. (Source: Excel Campus)
• ✅ SUBTOTAL is a useful tool for creating dynamic reports and dashboards that update in real-time as data changes. (Source: MyExcelOnline)

## FAQs about Subtotal: Excel Formulae Explained

### What is SUBTOTAL: Excel Formulae Explained?

SUBTOTAL: Excel Formulae Explained is a function in Microsoft Excel that helps in analyzing and managing large data sets by automatically filtering and computing data. It is a powerful tool that enables a user to calculate subtotals on a selected range of data which can be useful for data analysis, financial reporting, and much more.

### How can I use SUBTOTAL: Excel Formulae Explained?

You can use SUBTOTAL: Excel Formulae Explained in order to calculate subtotals for a selected range of data by filtering and automatically computing data. To use this formula in Excel, select the range of data and go to the ‘Formulas’ tab. Select the ‘Math & Trig’ category and click on the ‘SUBTOTAL’ function. This will prompt you to enter a function number as well as other arguments, which are used to calculate the final subtotal value.

### What are the benefits of using SUBTOTAL: Excel Formulae Explained?

The benefits of using SUBTOTAL: Excel Formulae Explained are numerous, including the ability to quickly calculate subtotals of data, perform complex data analysis, automate data filtering, and much more. It is a powerful tool that can help improve the efficiency and accuracy of data analysis tasks, especially when working with large sets of data.

### What are some pitfalls to avoid when using SUBTOTAL: Excel Formulae Explained?

Some pitfalls to avoid when using SUBTOTAL: Excel Formulae Explained include failing to properly filter your data, choosing the wrong function number, and not properly defining your range of cells. Additionally, it is important to double-check your formula calculations and review the final results to make sure that they are accurate.

### Can I use SUBTOTAL: Excel Formulae Explained with other Excel functions?

Yes, SUBTOTAL: Excel Formulae Explained can be used in combination with other Excel functions to perform more complex data analysis tasks. For example, you can use it in combination with the VLOOKUP function to retrieve specific data points from a larger data set, or with the SUM function to calculate the total value of a range of cells.

### Are there any alternatives to using SUBTOTAL: Excel Formulae Explained?

Yes, there are several alternative tools and functions that can be used for data analysis in Excel, including PivotTables, the SUMIF function, and the AVERAGEIF function. Each of these functions offers different features and capabilities that can be used depending on your specific data analysis needs.

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