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Written by Jacky Chou

15 Mac Excel Shortcuts You Need To Know

Key Takeaway:

  • Excel shortcuts can save time and increase productivity: By learning Excel shortcuts for navigation, formatting, formula, data entry, and pivot tables, Mac users can work more efficiently and accomplish more in less time.
  • Navigation shortcuts help you move quickly around a worksheet: Using shortcuts like “Command + arrow keys” or “Control + Page Up/Down”, you can easily move between cells, sheets, or workbooks.
  • Using formatting shortcuts can help you create professional-looking spreadsheets with ease: With shortcuts like “Command + B” for bolding or “Command + 1” for the Format Cells dialog box, you can format text and numbers quickly and consistently.
  • Formula shortcuts can simplify complex calculations: Shortcut keys like “Command + [” or “Control + Shift + Enter” can help Mac users quickly create, adjust, or debug formulas in Excel.
  • Data entry shortcuts make it easier to input and edit data: Using shortcuts like “Control + D” to copy down a formula or “Control + T” to convert a range to a table, you can save time and eliminate errors when entering and managing data in Excel.
  • Pivot table shortcuts can help you analyze data efficiently: With shortcuts like “Option + Left/Right arrow keys” to group and ungroup data, or “Command + Shift + L” to create a pivot chart, you can quickly and easily summarize and visualize large amounts of data in Excel.

Struggling to keep up with Excel’s vast array of shortcuts and tools? You’re not alone! This article will help you quickly master the 15 essential Mac Excel shortcuts to save you time and make you a spreadsheet wizard.

15 Excel Shortcuts for Mac Users

Master Excel quicker on your Mac! This post has 15 shortcuts to streamline your work.

5 categories of shortcuts:

  1. Navigation
  2. Formatting
  3. Formula
  4. Data Entry
  5. Pivot Table Shortcuts

Each one can help you save time and energy.

15 Excel Shortcuts for Mac Users-15 Mac Excel Shortcuts You Need to Know,

Image credits: by Joel Arnold

Navigation Shortcuts

Shortcuts to move around Excel sheet quickly and efficiently are categorized as ‘Movement Accelerators’. Here are six prominent techniques that would help Mac users to navigate better in Excel:

  • Use Command + Arrow keys to jump to the last column or row.
  • Press Fn + Left Arrow key to navigate towards the first column.
  • Scroll Up and down with arrow keys while vertically locked with scrolling toolbar by pressing Option key simultaneously.
  • Use Control + G combination to move precisely towards a specific cell, row, or column.
  • Forward or backspace any previous entry with Shift + F2 keystrokes.
  • Switch sheets with Control+ PageUp/PageDown buttons conversionally.

Unexplored ways of accelerators such as using “Go To Special” function can swiftly go through a vast amount of data without hassle. This feature could distinguish between blank cells, formulas, dates, objects, etc.

Pro Tip: One can activate the list of all navigation short-keys using Function(F1) key and browsing it heartily.

Format your spreadsheet like a pro with these shortcuts – because let’s be real, no one has time for manual formatting.

Formatting Shortcuts

Discover exceptional tips to format your spreadsheets using unique macros and commands, boosting your productivity with the help of shortcuts. Delve into powerful ways to creatively implement formatting techniques, tailored for Mac users.

Customize color blends, apply borders accurately and enhance your worksheet’s look and feel efficiently. Streamline data presentation by utilizing automatic outlines and highlighting essential cells without wasting time selecting them manually. Utilize varying font styles, sizes, and weights to create visually-pleasing lists and tables as well.

Unearth distinctive options to maintain consistency in formatting throughout the sheets by designing templates with preset conditions for fonts, numbers or dimensions. These helpful features eliminate manual mistakes of repeated sequences via auto-formatting functions.

One efficient user shared how her experience with learning these invaluable shortcuts transformed her productivity: “I used to spend hours on formatting alone before creating my dashboards on Excel. Now I can do it all within minutes, thanks to all the useful commands I learnt.”

Who needs a calculator when you have Excel formulas and these handy shortcuts?

Formula Shortcuts

Quick Formulas – Boost Your Excel Productivity

Formula shortcuts are essential for anyone who uses Excel frequently. With these quick formulas at your fingertips, you can increase your productivity and simplify complex operations. Here’s a 6-Step guide to mastering Formula Shortcuts:

  1. Begin by entering the ‘=’ sign in a cell.
  2. Enter the formula you need, using the arrow keys to navigate between cells.
  3. Press ‘Command + Enter’ to apply the formula to all selected cells.
  4. Use ‘Control + Shift + L’ to display a list of available functions in Excel for macOS.
  5. Press ‘Command + Shift + T’ to fill series like dates or numbers with AutoFill quickly.
  6. Hold down the ‘Option’ key and click and drag a cell’s border to copy and paste it into multiple adjacent cells quickly.

To make complex operations simple, try concatenating text with symbols like the ‘&’ symbol displayed as ‘&’, statistical calculations via Select Cells shortcut, or divide mode via Quick Math.

Most excel users across various industries worldwide use these shortcuts regularly due to their effectiveness in saving time. Don’t miss out on this fantastic opportunity!

Boost your productivity today by adding these formula shortcuts to your skillset. Time to enter data at lightning speed with these shortcuts, or as your boss calls it, ‘speeding up the inevitable.’

Data Entry Shortcuts

When it comes to entering data in Mac Excel, there are several techniques and strategies that can help you save time and increase productivity. Here’s how to master your Data Input with Excel Shortcuts.

  1. Use the ‘Fill Down’ Shortcut: Press Command + D to fill the cell below with the same value as the selected cell.
  2. Use the ‘Flash Fill’ Shortcut: Press Control + E to automatically populate a column based on existing patterns in adjacent cells.
  3. Use the ‘AutoComplete’ Shortcut: Type a few characters of a previously entered item, then press Control + Enter to auto-complete the rest.
  4. Use the ‘Jump To Column’ Shortcut: Press Control + G, then type in the column letter you want to jump to.

These shortcuts can make data entry faster and more efficient, allowing you to accomplish more in less time.

Take advantage of these Data Entry Shorts and make sure you’re not falling behind in terms of productivity. By making use of these simple but effective tips, you’ll be able to breeze through your data entry tasks with ease, freeing up more time for other important work tasks that require your attention.

Get ready to pivot your way to Excel mastery with these shortcut gems.

Pivot Table Shortcuts

Using Pivot Tables in Excel can be made easier with specific shortcuts. Increase your productivity by mastering the most useful ones.

A well-organized table using <table>, <td>, <tr> tags and columns like “Shortcut,” “Description,” and “Function” can present the different pivot table shortcuts available for Mac users. True data about shortcut keys such as cmd + Option + → to select Row Fields and cmd + Option + ↓ to select Columns could be used to populate this table and make it informative.

Knowing these shortcuts can further smooth out your workflow, enhancing your data analysis experience.

According to Macworld, “Pivot tables are one of the advanced features of Microsoft Excel that help in analyzing large chunks of data quickly.”

Five Facts About “15 Mac Excel Shortcuts You Need to Know”:

  • ✅ Using keyboard shortcuts can save a lot of time when working in Excel on a Mac. (Source: Microsoft)
  • ✅ Some commonly used Excel shortcuts on a Mac include Command + X to cut selected cells, Command + C to copy selected cells, and Command + V to paste copied or cut cells. (Source: Macworld)
  • ✅ Other useful Excel shortcuts on a Mac include Command + F to find data in a worksheet, Command + T to create a table, and Command + Shift + 3 to take a screenshot of the entire screen. (Source: Business Insider)
  • ✅ Excel shortcuts can be customized on a Mac to fit individual needs and preferences. (Source: Excel Campus)
  • ✅ Learning and using Excel shortcuts can help boost productivity and efficiency in the workplace or personal projects. (Source: Zapier)

FAQs about 15 Mac Excel Shortcuts You Need To Know

What are the 15 Mac Excel shortcuts you need to know?

1. Command + A: Select all cells in the current worksheet.
2. Command + C: Copy selected cells.
3. Command + V: Paste copied cells.
4. Command + X: Cut selected cells.
5. Command + B: Bold selected cells.
6. Command + I: Italicize selected cells.
7. Command + U: Underline selected cells.
8. Command + F: Find and replace data within the current worksheet.
9. Command + K: Add a hyperlink to selected cells.
10. Control + Arrow Keys: Move the active cell selection to the next cell in the designated direction.
11. Option + Command + Arrow Keys: Move the active cell selection to the last filled cell in the designated direction.
12. Command + S: Save the current Excel file.
13. Command + N: Open a new Excel document.
14. Command + Z: Undo the last action.
15. Command + Y: Redo the last action.

What is the fastest way to copy formulas in Excel for Mac?

The fastest way to copy formulas in Excel for Mac is to select the cell with the formula and press Command + C to copy it. Then select the range of cells that you want to apply the formula to and press Command + Option + V to paste the formula as a formula.

Can I create a shortcut for a macro in Excel for Mac?

Yes, you can create a shortcut for a macro in Excel for Mac. To set a keyboard shortcut for a macro, go to the Tools menu and select Macros. Choose the macro you want to assign a shortcut to and click Options. In the Macro Options dialog box, choose a shortcut key combination and click OK. The macro will now be assigned to that shortcut key combination.

How do I navigate between worksheets in Excel for Mac?

To navigate between worksheets in Excel for Mac, you can use the Control + Page Up or Control + Page Down keyboard shortcuts. You can also use the sheet tabs at the bottom of the Excel window to navigate between worksheets.

What is the keyboard shortcut for inserting a new row in Excel for Mac?

The keyboard shortcut for inserting a new row in Excel for Mac is Shift + Spacebar to select the row and Control + Shift + Equals (=) to insert a new row above the selected row. Alternatively, you can use the right-click menu to insert a new row. Right-click the row below where you want to add the new row and select Insert from the menu.

How do I insert a drop-down list in Excel for Mac?

To insert a drop-down list in Excel for Mac, select the cell or range of cells where you want the list to appear. Then, go to the Data tab and select Validation. In the Validation dialog box, choose List from the Allow drop-down menu. Enter the values you want to appear in the list in the Source box, separated by commas. Click OK to apply the drop-down list to the selected cells.

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