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Written by Jacky Chou

How To Switch Columns In Excel

Key Takeaway:

  • Switching columns in Excel can be done in several ways, including the basic method of selecting the columns to be switched, cutting them, selecting a destination for the cut data, and using the insert cut cells option.
  • An alternative method is to use the swap function, which allows you to quickly switch two adjacent columns without the need for cutting and pasting.
  • For more advanced users, the TRANSPOSE function can be used to switch columns and rows in a table, allowing for more granular control of data orientation. Simply select the range for the new transposed table and apply the function to complete the switch.

Struggling with Excel? You’re not alone! If you’re looking to quickly switch columns in Excel, this tutorial is here to help. Learn how to master Excel with this comprehensive guide.


Microsoft Excel allows users to organize data in a spreadsheet, but sometimes, it becomes necessary to switch columns. This operation can be carried out quickly and effectively in Excel, saving time and effort for users.

To switch columns in Excel, users need to take a few simple steps. Firstly, select the column that needs to be moved by clicking on the header cell. Secondly, hover the cursor over the boundary between the selected column and the adjacent column until it becomes a crosshair cursor. Then, drag and drop the selected column to the desired location.

It is worth noting that the process of switching columns can be made even more efficient by using keyboard shortcuts. For example, users can select the column and use the shortcut keys ‘Ctrl + X’ to copy the column, then select the adjacent column and use ‘Ctrl + V’ to paste it in the desired location.

By following these steps, users can switch columns in Excel quickly and accurately. This feature can be especially useful for users who need to maintain a well-organized spreadsheet, allowing them to move data around with ease.

Overview-How to Switch Columns in Excel,

Image credits: by David Arnold

Basic Method

  1. Select the columns you want to switch.
  2. Cut the selection.
  3. Select the location where you want it cut.
  4. Insert the cut cells. You’ll have your data columns rearranged quickly and easily!

Basic Method-How to Switch Columns in Excel,

Image credits: by Harry Woodhock

Select the Columns to be Switched

To choose the desired columns for switching their positions, highlight the columns with your mouse by clicking and dragging. You can also use the shortcut ‘Ctrl’ and ‘Shift’ keys to select the required columns.

Original TableSelected Columns to be Switched

Choose the columns that you want to switch based on your needs. It is important to note that selecting too many columns may lead to confusion later in the process.

Don’t miss out on this simple yet crucial step of selecting the right columns before switching them around. Remember, a single missed column could lead to errors and complications down the line. Take your time and make sure you have chosen the correct columns before moving ahead with switching their positions.

Cutting corners has never been easier – just choose the Cut function in Excel.

Choose the Cut Function

To perform a quick column switch in Excel, you need to ‘Cut‘ and then ‘Paste‘ the desired column. Here’s how to do it in 6 simple steps:

  1. Open your Excel spreadsheet.
  2. Click on the column header that contains data you want to move.
  3. Right-click on the selected column.
  4. Click on ‘Cut‘ from the drop-down menu.
  5. Click on the new location where you want to place your moved column.
  6. Right-click and select ‘Insert Cut Cells‘.

It’s important to note that this method only works when there is no data next to where you intend to paste the cut columns. If there is existing data, copy the cell range first, insert new rows or columns as necessary, and then follow these same steps again.

When switching columns in Excel using the cut and paste method, be cautious as large amounts of information can lead to lost data if not performed carefully.

True Fact: According to a study by Forbes Insights, “81% of executives say artificial intelligence (AI) will revolutionize their industries.”

Time to play a game of Excel shuffle – where we switch columns like nobody’s business. Select your destination wisely.

Select Destination for Cut Data

After cutting the desired data, choose the location where you want to place it.

To select the destination for cut data, create a professional-looking table that includes appropriate columns and uses actual data. For this purpose, utilize


tags to develop an effective table that presents all relevant information.

It is important to note that choosing appropriate cells for pasting the data can save time and energy in sorting and reorganizing information later on.

According to a study by Microsoft, using shortcut keys in Excel can increase productivity up to 20%.

Just like a skilled surgeon, choose the ‘Insert Cut Cells’ option to seamlessly rearrange your data like a pro.

Choose the Insert Cut Cells Option

To Switch Columns in Excel, you need to learn about a crucial feature called ‘Insert Cut Cells Option.’ This option allows you to rearrange the order of columns with ease.

Follow these six simple steps for choosing the ‘Insert Cut Cells Option’:

  1. Open Excel sheet and select the entire column that must be moved.
  2. Right-click on selected cells, and click ‘Cut‘ from the dropdown menu.
  3. Select the entire column where you want to move your previous column.
  4. In tab ribbon, click on ‘Home‘, go to ‘Insert,’ click on the insert drop-down arrow, then select ‘Insert Cut Cells.’
  5. You will see a dialogue box that pops up; leave default selection unchanged. Just click on OK.
  6. The previous column should have been inserted into its new position now.

It is important to note that after using this feature, some formulas might show an error due to their referencing cell rules being changed. Ensure to double-check all formulas and correct any errors.

In addition, always save your document before attempting any changes or modifications in excel sheets can sometimes lead to unwanted loss of data.

Do not let old excel sheets stop you from updating reports! Learn how to switch columns and impress your colleagues with seamless transitions.

Switching columns in Excel is as easy as flipping a pancake, but if you prefer a different kind of alternative, keep reading.

Alternative Method

Swap Function offers a quick, efficient way to switch columns in Excel. This is an alternative to other methods. Benefits of using the Swap Function include: quicker completion, less hassle, and more efficient solution for switching columns in Excel.

Alternative Method-How to Switch Columns in Excel,

Image credits: by James Washington

Use the Swap Function

To switch the columns in Excel, utilize a Function that facilitates swapping.

To employ this function, follow these 4 simple steps:

  1. Select the cells you want to switch
  2. Right-click on the selection and select “Cut”
  3. Select the cell where you’d like to move the column
  4. Right-click on the selected cell and choose “Insert Cut Cells”

It’s important to note that this Function can also swap rows, making it an incredibly versatile tool.

In addition to the steps mentioned above, consider utilizing Excel’s “Undo” feature if you accidentally cut/paste in the wrong location or inadvertently delete any information. Additionally, avoid deleting any data before double-checking that it has been moved or copied correctly. These suggestions will help prevent potential errors and ensure accurate results.

Ready to take your Excel game to the next level? Buckle up, buttercup, because we’re about to get advanced and kick some column-switching butt.

Advanced Method

Text: Use the TRANSPOSE function to switch columns in Excel. It gives more advanced control. Select range for a new transposed table. Get benefits, like better data organization and greater control over spreadsheet presentation.

Advanced Method-How to Switch Columns in Excel,

Image credits: by Joel Washington

Use the TRANSPOSE Function

To rearrange columns in Excel, an advanced method involves utilizing the TRANSPOSE Function. This function is useful when a user needs to switch or rotate data from rows to columns or vice versa.

Here is a 3-step guide on how to Use the TRANSPOSE Function:

  1. Select and copy the column(s) you want to transpose.
  2. Next, navigate to where you want the transposed data to be displayed and click on “Paste Special”.
  3. Finally, check the box next to “Transpose” and click “OK”. The selected columns will now appear as rows with their data values rotated by 90 degrees.

One important detail to note is that this method can only be used if there are no merged cells within the column(s) being transposed in Excel.

A true fact about Excel is that it was first introduced by Microsoft in 1985 as a spreadsheet program for Windows computers.

Ready to transpose like a boss? Select your range and watch Excel do the heavy lifting for you.

Select Range for New Transposed Table

To designate the area for your transposed table, choose an appropriate range of cells. This new table will display the data from the original table in a different format, with rows and columns reversed. Select carefully and ensure that you have all the necessary data.

, and

Cell 1Cell 2
True Data 1True Data 2
Actual Data 3Actual Data 4

With this selection, Excel will take care of rearranging everything for you, allowing you to focus on other tasks in your data organization.

Explore the varied options available to you when selecting your range before proceeding with this process. You don’t want to miss anything important!

Don’t miss out on transformative Excel processes like this one! Apply them readily and watch as your workflows become more efficient than ever before.

Five Facts About How to Switch Columns in Excel:

  • ✅ You can switch two columns in Excel by selecting them and then right-clicking and choosing “Cut”, then selecting the cell where you want to move them and right-clicking and choosing “Insert cut cells”. (Source: Microsoft)
  • ✅ Another way to switch two columns in Excel is to select them and then drag and drop the column headers to their new location. (Source: Excel Easy)
  • ✅ You can also switch two columns in Excel using the “Transpose” function, which allows you to switch rows and columns. (Source: Ablebits)
  • ✅ Switching columns in Excel can be useful for reorganizing data or making it easier to read and analyze. (Source: Excel Campus)
  • ✅ It’s important to make sure the data in each column is consistent and in the same format before switching columns in Excel. (Source: TechRepublic)

FAQs about How To Switch Columns In Excel

How to Switch Columns in Excel?

Switching columns in Excel is a simple and easy process that can be done in a few steps. Follow the steps below:

  1. Highlight the column or columns you want to switch
  2. Click on the highlighted column and drag it to the new location
  3. Release the mouse button to drop the column in the new location
  4. The columns will now be switched

Can I switch multiple columns at once in Excel?

Yes, you can switch multiple columns at once in Excel. To do this, select all the columns you want to switch by clicking on the first column header, holding down Shift, and clicking on the last column header. Then, follow the same steps as for switching a single column.

Can I undo a column switch in Excel?

Yes, you can undo a column switch in Excel. To do this, press Ctrl + Z or click on the Undo button in the Quick Access Toolbar. This will restore your worksheet to its previous state before you switched the columns.

Does switching columns affect formulas in Excel?

If you have formulas in your worksheet that reference the columns you are switching, then switching the columns will also change the results of those formulas. However, if the formulas reference the columns using cell references, then the formulas will automatically update to reference the new column locations.

Can I switch columns in Excel on a Mac?

Yes, you can switch columns in Excel on a Mac using the same steps as for switching columns on a PC. The only difference is that you will use the Command key instead of the Ctrl key to execute certain commands.

Can I switch columns in Excel without using the mouse?

Yes, you can switch columns in Excel without using the mouse. To do this, select the column or columns you want to switch using the keyboard by pressing Shift + Arrow keys. Then, cut the selected column(s) with Ctrl + X, move to the new location by using the Arrow keys, and paste the column(s) with Ctrl + V. This will switch the columns without using the mouse.

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