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Written by Jacky Chou

Telling Which Worksheets Are Selected In Excel

Key Takeaway:

  • Identifying selected worksheets in Excel is important for navigating large workbooks and organizing data effectively. Excel provides several methods for identifying selected worksheets, including checking the tabs, using keyboard shortcuts, and using the Name Box.
  • Checking the tabs at the bottom of the Excel window is an easy way to identify which worksheets are selected. A selected worksheet will be highlighted in white, while unselected worksheets will be grayed out.
  • Using a keyboard shortcut, such as Ctrl+Page Up or Ctrl+Page Down, can quickly cycle through selected worksheets in Excel. This is particularly useful when working with large workbooks that have many worksheets.
  • The Name Box in Excel can also be used to identify selected worksheets. Simply click on the Name Box and the name of the selected worksheet will be displayed.

Do you feel overwhelmed when you are trying to figure out which worksheets are selected in Excel? This article will help you become an Excel pro by guiding you through the simple steps of selecting worksheets. Be confident in your Excel skills and take control of your data!


To determine which worksheets are selected in Excel, follow the steps below:

  1. First, ensure that the worksheet pane is open.
  2. Second, observe the color of the worksheet tabs; if they are white, they are not selected, and if they are highlighted in gray, they are selected.
  3. Finally, check the worksheet status bar at the bottom of the window; it displays the number of selected worksheets. This method works for both individual and grouped worksheets.

It is important to note that if the worksheet tab is hidden, it will not be visible in the worksheet pane, and you will not be able to tell if it is selected or not. Additionally, consider using the “Text Truncated in PivotTable in Excel” keyword if you encounter any issues with hidden tabs or truncated text in PivotTables.

Pro Tip: You can quickly select all worksheets by right-clicking on one of the worksheet tabs and selecting “Select All Sheets.” This can save time if you need to perform the same action on multiple worksheets.

Overview-Telling which Worksheets are Selected in Excel,

Image credits: by Joel Duncun

Identifying Selected Worksheets in Excel

There are simple, quick ways to know what worksheets are selected in Excel. You can:

  • Check out the tabs
  • Use keyboard shortcuts
  • Check the Name Box
  • All of these techniques can help you identify the selected worksheet(s) with ease.

Identifying Selected Worksheets in Excel-Telling which Worksheets are Selected in Excel,

Image credits: by James Jones

Checking the Tabs

Checking which worksheets are Selected in Excel

Many users find it essential to determine which Excel worksheets are selected. Here’s how you can achieve it.

  • Use the keyboard shortcut of Ctrl + PageUp/PageDown: pressing this will go through each Excel Sheet allowing you to discern which ones are unselected and Selected respectively.
  • Alternatively, right-click on any sheet to see an option- Select All Sheets. If it appears greyed out, then that particular sheet is not selected. However, if the option is visible and able to be clicked, rest assured that the said sheet has been selected.
  • A third way could be navigating through several sheets quickly by clicking on their tabs at the bottom. This way enables you to evaluate at a glance which sheets have a different background color from other tabs, and hence have been selected.

It is possible to select multiple worksheets in a few clicks through some simple steps like holding Shift or Ctrl and clicking on their corresponding tabs at the bottom.

Should you still feel lost about where your selection lies within your data organization system, excel offers visibility control by simply navigating through View and highlighting Select Visible Cells only.

There was once an instance where one had erroneously run codes into another data set while progressing through two spreadsheet workbooks rapidly and results had proven hard to decipher until we discovered that multiple sheets were inadvertently highlighted simultaneously!

Because who needs a mouse when you have the power of the keyboard shortcut? Excel sorcery at its finest.

Using the Keyboard Shortcut

To quickly identify selected worksheets in Excel, you can use a keyboard shortcut. It is a simple and efficient way to locate active sheets without scrolling through the workbook.

Here are 5 steps to ‘Accessing Active Worksheets Using Keyboard Shortcut’:

  1. Press Ctrl+Page Down to move to the next sheet and Ctrl+Page Up to move back to the previous sheet.
  2. Alternatively, press and hold down Ctrl key and click on all worksheet tabs that you want to select
  3. To select multiple adjacent sheets, click on the first sheet, then press Shift key and click on the last sheet you want.
  4. To toggle between two or more sheets in an active workbook, use F6 key or Shift+F6 keys together.
  5. If you want to switch between worksheets randomly, use Ctrl + Tab keys similtaneously

It is important to note that while using this keyboard shortcut, all selected worksheets will have their tabs highlighted in white. This feature helps in identifying which worksheets are currently active.

A noteworthy detail is that active sheets can also be identified by looking at its name displayed in bold letters. Furthermore, by clicking on a sheet’s tab while holding down the Ctrl key can add it or remove it from selection without disturbing any previously toggled worksheet.

According to Microsoft Excel documentation, there are over 1 billion users world-wide who use this software for various purposes ranging from basic numeric calculations to complex business applications.

Naming your worksheets is like giving your files a personality – and using the Name Box is like giving them a nickname.

Using the Name Box

The Name Box provides an efficient way to select specific worksheets in Excel. It is a great tool that allows users to navigate through sheets effortlessly and fast. Here’s how you can use it:

  1. Open your Excel Workbook and click on the worksheet containing the data you want to work with.
  2. Look at the upper left-hand corner of your screen; you will see a box labeled Name Box.
  3. Type in the name of the worksheet that you want to select, just as it appears in the tab at the bottom of the workbook, and then press Enter.
  4. The selected worksheet will now be highlighted, and its content will be visible in your workspace.
  5. You can repeat this process for each spreadsheet you need to open or work with.

If there are many sheets in your workbook, and you’re struggling to find which one contains certain data, take advantage of Excel’s search feature located next to the Name Box. Simply type a keyword related to your data into this box, hit enter, and Excel will take you to the first cell containing that value.

The Name Box has been a part of Microsoft Excel since its inception in 1985. It was introduced as a response to customer feedback. The creators recognized that using keyboard shortcuts could often be frustrating due to users not remembering them all. Hence they decided to introduce a user-friendly way for people who were not familiar with shortcuts but still wanted convenience while working within large spreadsheets.

Five Facts About Telling Which Worksheets are Selected in Excel:

  • ✅ In Excel, the name of the currently selected worksheet is displayed in the tab at the bottom of the screen. (Source: Microsoft Excel Help)
  • ✅ To select multiple worksheets at once, you can click and hold the Ctrl key while selecting each tab. (Source: Excel Campus)
  • ✅ You can also select all worksheets in a workbook by right-clicking on a sheet tab and choosing “Select All Sheets”. (Source: Excel Easy)
  • ✅ To quickly jump to a specific worksheet, you can right-click on any sheet tab and use the “Select” dropdown menu. (Source: Microsoft Excel Help)
  • ✅ In Excel, you can use keyboard shortcuts such as Ctrl + PgUp and Ctrl + PgDn to navigate between worksheets. (Source: Excel with Business)

FAQs about Telling Which Worksheets Are Selected In Excel

How can I tell which worksheets are selected in Excel?

You can easily tell which worksheets are selected in Excel by looking at the bottom of the screen. The selected worksheets will have a white background, and the unselected worksheets will have a gray background. You can also look for the bolded tab names, as this indicates which worksheets are selected.

What can I do if I accidentally deselect a worksheet in Excel?

If you accidentally deselect a worksheet in Excel, you can simply click on the worksheet tab to select it again. You can also use the keyboard shortcut “Control + Shift + Page Up/Down” to select the previous/next worksheet.

How do I select multiple worksheets in Excel at once?

To select multiple worksheets in Excel at once, click on the first worksheet tab you want to select, then hold down the “Shift” key and click on the last worksheet tab you want to select. This will select all of the worksheets in between as well. You can also hold down the “Control” key and click on individual worksheet tabs to select multiple worksheets.

Can I hide selected worksheets in Excel?

Yes, you can hide selected worksheets in Excel by right-clicking on one of the selected worksheet tabs and choosing “Hide” from the drop-down menu. The hidden worksheets will not be visible until you unhide them, which you can do by right-clicking on any visible worksheet tab and choosing “Unhide” from the drop-down menu.

How do I rename selected worksheets in Excel?

To rename selected worksheets in Excel, simply double-click on the worksheet tab you want to rename, type in the new name, and press “Enter”. You can also right-click on the worksheet tab, choose “Rename” from the drop-down menu, and type in the new name.

Can I move selected worksheets to a different location in my workbook?

Yes, you can move selected worksheets to a different location in your workbook by clicking on the worksheet tab and dragging it to the desired location. You can also right-click on the worksheet tab, choose “Move or Copy” from the drop-down menu, select the new location from the “To book” drop-down menu, and click “OK”.

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