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Written by Jacky Chou

23 Time Shortcuts In Excel That Will Save You Hours

Key Takeaway:

  • Excel time-saving shortcuts can help increase productivity and save hours of work. Navigation shortcuts like selecting cells, rows, and columns quickly can help save time when working with large datasets.
  • Formatting shortcuts such as copying formatting using the Format Painter or inserting a new worksheet with a shortcut can help save time when working with formatting and organizing large projects.
  • Formulas and functions shortcuts like adding up a column quickly with Autosum or writing formulas quickly using the Function Wizard can help save hours spent on calculations and repetitive formula writing. Data entry shortcuts like automatically filling data in a series or repeating tasks with the Fill Handle can also help save hours spent on data entry work. By learning and utilizing editing, filtering, and sorting shortcuts, users can optimize their use of Excel and achieve tasks in less time.

Struggling to get your Excel work done on time? You’re not alone. Discover 23 quick and easy Excel tricks that will help you save precious hours and maximize productivity.

Navigation Shortcuts

Excel navigation made fast? Try the Navigation Shortcuts section! Selecting Cells, Rows and Columns Quickly and Moving to the End/Start of Worksheets can help you. Speed up your work by using these useful sub-sections!

Navigation Shortcuts-23 Time Shortcuts in Excel That Will Save You Hours,

Image credits: by David Washington

Selecting cells, rows, and columns quickly

Quick and Efficient Selection of Cells, Rows, and Columns

Selecting the exact cells, rows, or columns needed can be time-consuming. Fortunately, there are several methods to achieve this quickly and efficiently in Excel.

Follow these 5 simple steps to select cells, rows, or columns without wasting time:

  1. Use the mouse to highlight multiple cells by clicking on the first cell then dragging the mouse cursor over the rest of the desired area.
  2. Double-click on a cell in a column or row to select it entirely.
  3. Select an entire row by clicking on its number at the left side of the spreadsheet. Do likewise for selecting more than one row.
  4. To select one or more adjacent columns simultaneously, hold down ctrl and click on each column’s letter. Numbers will show up when you have highlighted them correctly.
  5. For selecting a non-adjacent set from elsewhere in your worksheet: Hold down Shift while choosing each piece you’d like Excel to include. This method works especially well for areas that are separate but require one common operation.

In addition to these five methods above, try using keyboard shortcuts like Ctrl+Shift+*! This shortcut will highlight all data connected to whatever section of cells is currently active – quite useful when working with smaller sets.

To save valuable time spent selecting cells with repetitive sequences: Use formulas that utilize snippets instead of manual selection that requires eye travel across your screen.

Practice these steps, along with keyboard shortcuts if needed, and make selecting specialist target area(s) faster and any necessary data transforms run much more smoothly in less than a second!
Whether you’re starting or finishing strong, these Excel shortcuts will get you where you need to be in no time.

Moving to the end/start of worksheets

Excel provides a range of shortcuts that can help you navigate around your worksheets efficiently. Whether it’s moving to the end or start of your worksheets, there are a variety of techniques you can use to save time.

To move to the end/start of a worksheet in Excel, follow these 6 steps:

  1. Press the ‘Ctrl’ key and hold it down.
  2. Press either the ‘Home’ key to go to the start of your worksheet or ‘End’ key for your sheet’s end.
  3. For Mac users, use ‘Command + Fn + left arrow key‘ for going to sheet’s beginning and ‘Command + Fn + right arrow key‘ for sheet’s end.
  4. If you want to move around specific areas, first select those regions before using navigation keys (like dragging mouse).
  5. If you want to select all cells in between current position and next end/start location then click ‘Shift+ End/Home’.
  6. You can now copy/paste cells based on any particular requirements.

Using these simple 6 steps, you will be able to navigate through large worksheets quickly and easily. With extensive formulas and tables where time is crucial, this shortcut is an essential skill for proficient Excel users.

Pro Tip: If you want increased efficiency in navigating your sheets quicker with respect their contents, identify unique headings and cell ranges with appropriate labels attached to them. It’ll make things easier as your Workbook becomes more complex.

Make your Excel sheets look slick with these formatting shortcuts, because a little bit of style never hurt anyone.

Formatting Shortcuts

Save hours with Excel’s ‘Formatting Shortcuts’! Learn the ’23 Time Shortcuts’. Copy formatting with the Format Painter. Insert a new worksheet with a shortcut. Applying formatting to cells is easy. Quickly create new worksheets. Get it done in no time!

Copying formatting using the Format Painter

Copying formatting from one cell to another could be puzzling and consuming. Fortunately, there is a magical hacksaw called the “Format Painter” that copies all the formatting from one cell or range of cells in Excel. Here’s how you can use it to save time doing repetitive tasks.

  1. Select the cell or range that has formatting you want to copy.
  2. Click on the “Format Painter” button on under the “Home” tab.
  3. Highlight the destination cell or range where you will apply new formatting.
  4. You can double-click on “Format Painter” if your cells are widely scattered in rows or columns. It will lock itself in until you hit “Esc.”
  5. To remove formatting from a cell or column, click once on it and hit “Delete.”
  6. If you want to get flawless results, try copying multiple steps of formatting at once by pressing “Ctrl + C” then highlight additional ranges before pasting with “Ctrl + V”.

One more tip: You don’t have to worry about losing any pre-existing content while using this hack.

Interestingly, formats might duplicate or reproduce themselves with small but acceptable variations. This function has been helping Excel users eliminate repetitive task drudgeries and minimize data entry errors since 1985 when Microsoft first released Excel Version 1 for Macintosh computers! Who needs a therapist when you have the Insert Worksheet shortcut? Your Excel workbook just became your new best friend.

Inserting a new worksheet with a shortcut

One nifty Excel trick for efficient worksheet organization is swiftly inserting new ones using a shortcut.

  1. Open the workbook where you want to insert the new worksheet.
  2. Press Shift+F11 on your keyboard, and Excel will automatically generate a new worksheet tab.
  3. Alternatively, press Alt, H, I and then W to bring up the contextual menu where you can select ‘Insert Worksheet.’

Expediting workflow by utilizing these shortcuts saves time in formatting and produce expedient results.

Did you know that by default, Excel starts with only one worksheet? This feature was adapted in older versions of Excel and provided users with the option to choose how many sheets they want when starting a new workbook.

Why waste time manually calculating when you can use these formulas and functions shortcuts in Excel? Efficiency is just a shortcut away.

Formulas and Functions Shortcuts

Speed up common Excel processes and make your time in the program more efficient!

Utilize the ‘Formulas and Functions Shortcuts’ section. It includes handy sub-sections like ‘Adding up a column quickly with Autosum’ and ‘Writing formulas quickly with the Function Wizard’.

These shortcuts will boost your productivity!

Formulas and Functions Shortcuts-23 Time Shortcuts in Excel That Will Save You Hours,

Image credits: by Joel Jones

Adding up a column quickly with Autosum

To quickly tally the sum of a column using Excel’s Autosum feature, follow these steps:

  1. Select a cell directly beneath or beside your desired column.
  2. Click on the Autosum button (Σ) located in the Home tab of Excel, and if necessary, adjust the range to be included in the formula
  3. Hit Enter to complete your new formula.

This shortcut is highly useful for saving time and reducing errors that can crop up when manually inputting formulas. Additionally, using Autosum makes formulating mathematical operations more efficient and precise.

If you’re pressed for time but need to calculate a sizeable number of figures accurately, then using Autosum is a crucial technique that you should incorporate into your Excel work process. By incorporating this simple trick into your workflow, you’ll be able to save valuable moments struggling with tedious computations.

Don’t waste any more time manually inputting functions! Incorporate Autosum into your everyday tasks today and say goodbye to hours wasted on manual calculations once and for all.

Mastering the Function Wizard is the closest thing to having a magic wand in Excel.

Writing formulas quickly with the Function Wizard

The Function Wizard can assist in writing formulas quickly.

  1. Use the “Insert Function” button to select a function category and name.
  2. Then, enter input values or cell references to complete the formula.
  3. Finally, click “OK”.

Additionally, there are over 400 functions in Excel that can be utilized through the Function Wizard. Remember to double-check formula calculations by using the Evaluate Formula tool before closing the wizard.

Pro Tip: Use keyboard shortcut “Ctrl + Shift + A” within a cell to quickly open the Function Wizard. Type less, save more with these data entry shortcuts – Excel will wonder where all your keystrokes went!

Data Entry Shortcuts

Make data entry in Excel more efficient! Use these time-saving shortcuts to automatically fill data in a series. Reduce repetitive tasks with the Fill Handle. This will make your workflow faster and give you more time for other work-related activities.

Data Entry Shortcuts-23 Time Shortcuts in Excel That Will Save You Hours,

Image credits: by Adam Woodhock

Automatically filling data in a series

To auto-populate sequential data in Excel with minimal effort, here’s a professional way to do it.

  1. Select the first cell containing a value for the series.
  2. Type the following value in the next cell and press Enter or Tab key.
  3. Click on the second cell to select it again.
  4. Place the cursor over the fill handle, drag down or across depending on your preference.
  5. Release when you’ve highlighted all cells required.

Auto-filling data in Excel saves significant time while inputting data using this simple five-step guide. This semantic NLP variation of filling an automatic sequence allows users to cut down manual work and decrease human errors.

In addition, this technique works great when large spreadsheets need updating frequently, reducing repetitive workloads by up to hours of valuable time.

Don’t miss out on easy ways to speed up Excel processes and increase productivity! Save yourself from unnecessary hassle and get the job done more effectively with these time-saving tips in Excel.

Get ready to dominate your mundane tasks like a pro with Excel’s Fill Handle magic.

Repeating tasks with the Fill Handle

To automate tasks with Excel, there is a feature called Fill Handle. This clever tool helps to replicate series of data and perform repetitive calculations without having to do it manually.

Follow this 4-step guide to master ‘Automating Repetitive Tasks with the Fill Handle’ in Excel:

  1. Enter the initial value into the starting cell.
  2. Select that cell & drag it downwards (or across) until Excel detects how you want to fill the series.
  3. Double click on the bottom right little square at the end of your selected range. This will complete the process of filling the rest of your cells automatically with correct values or formatting.
  4. You can also use Auto Fill Options > Fill Series, or choose other Autofill options like “Copy Cells“, “Fill Formatting Only“, and more.

Furthermore, using Fill Handle can save a lot of time and effort in managing data that follows predetermined patterns. It can be applied for any type of data – numbers, dates, texts, or lists.

Did you know that Excel’s Fill Handle was first introduced in 1985 with Microsoft’s release of Windows and Apple’s Macintosh operating systems?

Give a man an editing shortcut, and he’ll save a few minutes. Teach a man all the editing shortcuts, and he’ll have enough time to take a nap during work hours.

Editing Shortcuts

Save time when editing Excel sheets by learning these ‘Editing Shortcuts’. Two solutions are ‘Undoing and Redoing with shortcuts‘ and ‘Editing cell contents directly without double-clicking‘. Let’s get started!

Editing Shortcuts-23 Time Shortcuts in Excel That Will Save You Hours,

Image credits: by Adam Washington

Undoing and Redoing with shortcuts

When you need to backtrack and make changes in your Excel sheet quickly, you can turn to shortcuts that undo or redo certain actions. These time-saving shortcuts reduce the time required to perform tasks and increase efficiency.

  1. To undo the last action, click “CTRL + Z“.
  2. To redo the previous undone action, press “CTRL + Y“.
  3. To undo or redo multiple steps at once, use “CTRL + ALT + Z” or “CTRL + SHIFT + Y“, respectively.

Besides these commonly used shortcuts, there are many other ways to achieve various results in Excel through hotkeys.
Did you know that CTRL+C allows you to copy cells instantly within a worksheet, while CTRL+V helps paste them easily?


Save your fingers from double-click fatigue and edit cell contents like a boss with this shortcut.

Editing cell contents directly without double-clicking

Editing a cell in Excel without double-clicking can be done using various shortcuts to save time and increase efficiency. Here’s how:

  1. Select the cell you want to edit.
  2. Press the F2 key on your keyboard or simply start typing over the existing contents.
  3. Press Enter to confirm your changes or press Esc to cancel them.
  4. To edit the same content across multiple cells, select all the cells and follow the above steps.

It’s important to note that using this shortcut is faster than double-clicking each cell individually but may not work in protected sheets or specific Excel versions.

Optimizing your workflow with these time-saving editing shortcuts can boost productivity, avoid unnecessary clicks, and give you more time for other tasks. Don’t miss out on the chance to improve your Excel skills and streamline your work process by mastering these editing shortcuts.

Sorting and filtering in Excel – because manually sifting through data isn’t anyone’s idea of a good time.

Filtering and Sorting Shortcuts

Make data sorting simpler with our quick tips! Our ’23 Time Shortcuts in Excel That Will Save You Hours’ guide includes ‘Filtering and Sorting Shortcuts.’ Learn how to apply filters quickly with a shortcut and sort data with a custom order. Excel’s useful features will help you breeze through your tasks – in record time!

Filtering and Sorting Shortcuts-23 Time Shortcuts in Excel That Will Save You Hours,

Image credits: by David Arnold

Applying filters quickly with a shortcut

When it comes to enhancing efficiency in Excel, using shortcuts to apply filters can be a game-changer. With just a few keystrokes, you can quickly isolate specific data sets for analysis purposes.

Here is a 6-step guide on how to quickly apply filters using shortcuts:

  1. Select the column that needs filtering by clicking on its header.
  2. Use the keyboard shortcut Ctrl+Shift+L or apply filters from the Home ribbon.
  3. In the dropdown menu that appears, select desired filter criteria, such as Text Filters or Number Filters.
  4. Type in the condition for filtering in the text box that pops up.
  5. Click OK.
  6. The whole worksheet will be filtered based on criteria specified.

Using shortcuts to filter data allows you to work faster and more accurately than looking through line after line of irrelevant data painstakingly. Employing this feature enables you to streamline your workflow, freeing up more time for additional tasks.

Excel’s keyboard shortcuts have been consistently refined over time to optimize overall performance and experience. Interestingly, few people are familiar with even half of these timesaving choices’ utility, including those related to filtering and sorting activities in Excel.

Regardless of how long you’ve been working with Excel sheets and files or if this is your first-time usage status, increasing familiarity with well-curated Excel keyboard commands will save you hours of time in the short and long run.

Interestingly, individuals facing extensive tasks spreadsheets locate these types of PC tips most helpful when employees have come together sincerely at different instances throughout real workshops dedicated solely to this topic: mastering functions and options found within Microsoft Excel generate significant improvements in daily productivity.

Why settle for alphabetical order when you can organize your data by order of importance, like ranking your coworkers by who brings the best snacks to the office?

Sorting data with a custom order

To arrange data in a specific sequence, use custom order sorting. Here’s a breakdown of how to do it:

Column 1
Data point 1Custom sort 1
Data point 2Custom sort 2
Data point 3Custom sort 3

The above table shows an example of how sorting data with a custom order looks like. By specifying the order manually, you can save valuable time by avoiding manual sorting each time.

In addition to custom sorting, other essential features help users manipulate data precisely. For instance, filters eliminate irrelevant information while pivot tables summarize vast amounts of unorganized data into meaningful insights.

According to Forbes, “Excel is the most-used software by recruiters and hiring managers.” Knowing how to use Excel shortcuts creates efficiency and could add extra points on your resume.

Excel shortcuts may save you time, but they can’t save you from the pain of being stuck in spreadsheet hell.

Recap of all the time-saving shortcuts

As a quick recap, here are all the time-saving shortcuts that can save countless hours while using Excel.

  • Keyboard Shortcuts for Navigation
  • Quick Selection of Data with the Ctrl key
  • Data Entry Shortcuts to Speed up Typing

To summarize, we have discussed different ways to save time while working in Excel. However, there are still a few unique tips that have not been covered yet. It is important to learn how to use the autofill option as it saves time with repetitive data entry tasks. In addition to this, utilizing custom number formats and conditional formatting can enhance the presentation of data which makes it easier to interpret.

If you want to increase your productivity in Excel and save time, consider using Excel templates or add-ons that can automate certain tasks or processes. Additionally, using macros can create more efficient processes by combining multiple steps into one automated command. By implementing these techniques, you’ll be able to handle data much faster and effectively complete complex tasks with ease.

Encouragement to try using these shortcuts to save time.

Encouragement to Optimize Workflow in Excel using Shortcuts

Shortcuts are essential in any professional’s routine. Especially in Excel, where time is of the utmost importance, they can save you hours every day. Here are some tips and tricks to encourage you to optimize workflow in Excel using shortcuts:

  • Save time
  • Increase productivity
  • Ease workload
  • Improve accuracy

Take a few minutes to learn these keyboard shortcuts – your future self will thank you for it. In doing so, you’ll be able to complete tasks faster and more efficiently.

Pro Tip: Spend a few minutes each day amplifying your knowledge of these shortcuts by practicing them regularly.

Five Facts About 23 Time Shortcuts in Excel That Will Save You Hours:

  • ✅ Excel has numerous time-saving shortcuts that can help increase efficiency. (Source: Microsoft Support)
  • ✅ Keyboard and mouse shortcuts can help quickly insert various data types and formats in Excel. (Source: Excel Campus)
  • ✅ By using conditional formatting and data validation, Excel can help identify and prevent data errors. (Source: Udemy)
  • ✅ PivotTables in Excel can instantly summarize and analyze large amounts of data. (Source: Excel Easy)
  • ✅ Excel has a range of functions and formulas that can automate calculations and analysis. (Source: Investopedia)

FAQs about 23 Time Shortcuts In Excel That Will Save You Hours

What are the 23 time shortcuts in Excel that will save you hours?

These 23 time-saving shortcuts in Excel include quick formatting, custom formatting, data validation, and much more. Some examples include using keyboard shortcuts to copy and paste data, using the Autofill feature to speed up data entry, and creating custom views to quickly switch between different areas of a worksheet.

How do I use the Autofill feature in Excel?

To use the Autofill feature in Excel, simply enter a value in a cell and then drag the fill handle (a small square in the bottom-right corner of the cell) over the range of cells where you want the same value to appear. Excel will automatically fill in the cells with progressively larger or smaller values, depending on the pattern detected.

What is conditional formatting in Excel?

Conditional formatting is a feature in Excel that allows you to format cells based on specific rules or conditions. For example, you could set up a conditional formatting rule to highlight all cells that contain a certain word, or cells that fall within a specific range of values.

How can I quickly navigate to specific cells in Excel?

To quickly navigate to specific cells in Excel, you can use the Go To feature. Simply press the keyboard shortcut “Ctrl+G” to open the Go To dialog box, then enter the cell reference or range of cells you want to navigate to.

What is the Data Validation feature in Excel?

The Data Validation feature in Excel allows you to control what type of data can be entered into a cell or range of cells. For example, you can set up a data validation rule to only allow positive integers, or to only allow values that fall within a specific range.

How do I use custom views in Excel?

To use custom views in Excel, first arrange the worksheet to show the specific view you want to save. Then, go to the View tab and click “Custom Views”. Click “Add” to create a new custom view, and give it a name. The next time you want to switch to that view, just go back to the Custom Views menu and select it.

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