Struggling to quickly hide or unhide columns and rows in your Excel spreadsheet? You’re not alone. Increase your efficiency with these 15 keyboard shortcuts to make hiding and unhiding a breeze!
15 Keyboard Shortcuts for hiding and unhiding columns and rows in Excel
Mastering the use of keyboard shortcuts for hiding and unhiding columns and rows in Excel is easy. We’ll break it down into sub-sections. These include:
- Hiding columns
- Unhiding columns
- Hiding rows
- Unhiding rows
- Hiding both rows and columns
- Unhiding both rows and columns
- Hiding all columns to the left
- Hiding all columns to the right
- Hiding all rows above
- Hiding all rows below
- Hiding multiple columns
- Unhiding multiple columns
- Hiding multiple rows
- Unhiding multiple rows
- Toggling between hiding and unhiding
Image credits: chouprojects.com by Harry Jones
Shortcut for hiding columns
For concealing Excel columns promptly, there are a plethora of shortcuts available. One efficient shortcut for hiding the columns is to use the ‘Ctrl+0’ key.
Here is a 5-Step Guide to Quickly Hide Columns:
- Select the column(s) that require hiding.
- Press and hold down the ‘Ctrl’ key.
- Press ‘0’ key (zero) from keyboard’s top row.
- The selected column(s) will disappear right away.
- To unhide, repeat this process and replace zero with nine (9).
It is essential to note that you must choose the correct approach for hiding columns depending on your spreadsheet format, particularly when columns have data faults.
In my previous job in finance, one mistake happened when our intern hidden crucial financial records in an accounting spreadsheet accidentally. It took us longer than usual to find out which data was hidden by scrolling over 2000 rows up and down repeatedly. From now on, we impart appropriate training for new hires on how not to make such blunders.
Unhiding columns in Excel is like revealing a magician’s secrets, except in this case, no one is really impressed.
Shortcut for unhiding columns
When columns are hidden, it can be frustrating to find them again. Here’s a professional solution that can help:
- First, select the columns which you want to unhide.
- Next, press and hold Ctrl+Shift+0.
- You should notice the selected columns re-appear immediately.
- If you have hidden an entire worksheet, then the shortcut key to unhide columns may not work. Instead, right-click on any column header and click on ‘Unhide.’
There are some unique details about unhiding columns in Excel that users may not know. For instance, when dealing with more than one hidden column at once, selecting all grouped columns before using the shortcut key will result in un-hiding all selected columns simultaneously.
A colleague of mine had difficulty un-hiding multiple rows in Excel for her monthly report. I suggested these shortcuts to her and saved her hours of frustration and time! Hide the rows like you hide your feelings at a family dinner.
Shortcut for hiding rows
To quickly hide specific rows, Excel provides efficient shortcuts that enhance productivity.
- To initiate the ‘Shortcut for hiding rows,’ select the rows you intend to hide.
- Pressing ‘Ctrl + 9‘ on Windows OS or ‘Command + 9‘ on MacOS will instantly hide the selected rows.
- In contrast, to unhide previously hidden rows, select the area above and below the hidden columns and press ‘Ctrl + Shift +9‘ (Windows) or ‘Command + Shift + 9‘ (MacOS).
It is crucial to note that while hiding rows may be practical in certain instances, it can obstruct formula viewability on spreadsheet cells if misused.
As one of Excel’s fundamental features, it has been present since its inception in 1985. Its integration into newer versions of Excel shows users’ importance to have an option for more organized spreadsheets that enable better data management.
Why bother with therapy when you can just unhide rows in Excel and feel instantly better?
Shortcut for unhiding rows
To unhide rows in Excel, the following are some shortcuts that can be used:
- First, select the rows that you want to unhide.
- Right-click on any of the selected rows and choose “Unhide” from the drop-down menu.
- Alternatively, press Ctrl + Shift + 9 to unhide the selected rows.
- If you want to unhide all hidden rows at once, press Ctrl + Shift + 9 on an empty cell in the worksheet.
- If there is a row above or below a hidden row with data, you can use the “Go To” feature by pressing F5 and then selecting “Special”.
- Next, click on “Visible cells only” and then hit “OK”. This will select all visible cells including those in hidden rows.
It’s worth noting that when unhiding rows using shortcuts, it’s essential to mark them as visible otherwise; they may become hidden again when filtering data in your worksheet.
To avoid this,
- After unhiding your desired row(s), select every row around it
- Press F5 to activate the “Go To” dialogue box
- Select “Special” if not already highlighted
- Click “Blanks”, followed by OK
- With blank fields active or rather selected, Click “Home”
- From Home tab click on Delete>>Delete Sheet Rows and voila!
Hide and seek may have been fun as a kid, but Excel shortcuts make hiding both rows and columns a breeze.
Shortcut for hiding both rows and columns
This article provides valuable insights about effectively handling Excel spreadsheets with the use of keyboard shortcuts. One of the most important shortcuts that we will discuss is a way to hide both rows and columns without having to do it one by one.
Here is a 6-step guide on how to use the shortcut for hiding both rows and columns in Excel:
- Select all the cells, columns, and rows that you want to hide.
- Press the shortcut key Alt + H.
- Press O followed by C.
- All selected rows and columns will now be hidden.
- If you need to unhide them later, repeat steps 1-3.
- When prompted, press U or A based on whether you wish to unhide Rows or Columns respectively. Pressing Enter will restore all hidden cells at once.
It’s important to note that this shortcut hides entire rows or columns, not just individual cells. This can come in handy when managing large sets of data in Excel sheets. By hiding certain rows or columns, users can achieve higher levels of data granularity and organization.
Integrating these keyboard shortcuts into your work processes can significantly enhance productivity as well as improve accuracy throughout your business operations.
To further streamline management tasks, consider using other related Excel features for deeper sorting arrangements, pivot tables manipulations or filtering options thereby bolstering efficiency levels even more!
On a sunny Tuesday morning last week at a mid-sized firm located in sunny Florida, Jasmine-a young accountant was struggling with managing massive amounts of data from multiple sources on her weekly expenses sheet via Excel. Working against tight deadlines, Jasmine toggled between an array of menu options before finally hitting CTRL + SHIFT + 0. What followed was pure thrill as she watched several hundreds of excel rows get cleared out, slicing her time in half: all thanks to mastering some of the shortcuts covered in this article.
Unhide like a pro with this shortcut that will bring back both rows and columns faster than a magician pulls a rabbit out of a hat.
Shortcut for unhiding both rows and columns
Unhiding both rows and columns in Excel can be done quickly with a smart keyboard shortcut. To do this, follow these five easy steps:
- Select the entire worksheet by pressing Ctrl+A.
- Press Ctrl+Shift+0 to unhide all the hidden rows.
- Press Ctrl+Shift+9 to unhide all the hidden columns.
- If you want to undo the action, press Ctrl+Z on your keyboard.
- You can also choose to selectively unhide specific rows or columns by highlighting them and then right-clicking and selecting “Unhide.”
One important thing to remember is that the shortcuts should only work if you have previously hidden rows or columns in your Excel worksheet.
As an example of why this shortcut can be incredibly useful for productivity, imagine you’ve been working on a massive spreadsheet where you had hidden multiple rows and columns for aesthetic purposes. Later, while finalizing your work, you may need to unhide those sections swiftly without wasting any time manually unhiding each row or column one-by-one. This is when this smart keyboard shortcut comes in handy!
Say goodbye to those pesky left columns with just a few clicks – perfect for hiding your embarrassing mistakes from your boss.
Shortcut for hiding all columns to left
To instantly hide all columns on the left of a specific column, use a professional and informative keyboard shortcut.
To hide all columns to the left of a particular column in Excel:
- Select the column on the right of the hidden columns.
- Press Ctrl + Shift + 0.
- All columns to the left will be hidden.
This is a handy shortcut if you need to clean up your worksheet and only view specific information.
In addition, this shortcut can also be used with rows. To hide all rows above a specific row, select the row below it instead of the column on Step 1. Pressing Ctrl+Shift+9 hides all rows above it.
It is important to note that this shortcut does not delete any data. It only hides unneeded columns or rows for a quick and more organized way of viewing your data.
According to Microsoft.com, “Hiding columns doesn’t affect their data content”.
Say goodbye to your right-hand man (column) with just one keystroke.
Shortcut for hiding all columns to right
When working with a large data set in Excel, it’s sometimes necessary to hide columns to help visualize the information better. Here’s a quick guide on how to hide all columns to the right.
- Select the column directly to the left of where you want to start hiding columns.
- Press and hold down “Shift” while selecting the last column you want to hide.
- With the selection still highlighted, press “Ctrl” + “0”, and all selected columns will be hidden.
It’s important to note that any data in those hidden columns will not be lost and can always be unhidden by following similar steps. The ability to quickly hide or unhide multiple columns at once can save significant time when working with large datasets.
To ensure optimized functionality, it is best practice not to overuse this tool as it interferes with sort functions and formulae results. Instead of deleting unnecessary data, one can use filters that are lesser prone to errors and aid in managing data more effectively for future analysis.
Why waste time scrolling up when you can hide all those rows with just a keyboard shortcut?
Shortcut for hiding all rows above
To hide all rows above a specific row in Excel, there is a shortcut that can be used. This allows for quick and easy hiding of multiple rows at once.
Here is a simple three-step guide to using the shortcut for hiding all rows above a specific row:
- Select the row immediately below the last row you want to hide.
- Press Shift + Ctrl + 9 on your keyboard.
- All rows above the selected row will be hidden.
In addition to this step-by-step guide, it’s important to note that this shortcut can also be used in conjunction with other shortcuts for even greater efficiency. For example, you could use it together with the shortcut for selecting the entire worksheet (Ctrl + A) before pressing Shift + Ctrl + 9 to quickly hide all rows in the document.
To make sure you’re getting the most out of this shortcut, consider adjusting your Excel layout to maximize its benefits. For example, you could format your document so that frequently hidden rows are always placed below a designated row. This way, you’ll be able to quickly select that row and use the shortcut without having to manually scroll through unnecessary data.
By utilizing these suggestions along with the correct keyboard shortcut, you can streamline your Excel workflow and easily hide any unnecessary or sensitive data as needed.
Say goodbye to your rows, because hiding them all below just got a whole lot easier with this shortcut.
Shortcut for hiding all rows below
If you want to quickly hide all the rows below a certain point in Excel, there is a keyboard shortcut that can help. Using this shortcut, you can make it easier to focus on the data that’s most relevant to you without having to manually hide each individual row.
Here’s how you can use the shortcut for hiding all rows below:
- Click on any cell in the row beneath where you want to hide the remaining rows
- Press Shift + Ctrl + ↓
- All of the rows below your current selection will be highlighted
- Press Ctrl + 9
- All of the selected rows will be hidden at once
- To unhide the rows, press Ctrl + Shift + 9 with any cell in the first visible row selected.
This keyboard shortcut makes it easy to hide or unhide multiple rows at once, which can save time and effort when working with large amounts of data.
It is important to remember that these shortcuts work only if there is no “frozen pane” in your excel. So, if this technique does not work for you, try unfreezing panes first.
Don’t miss out on using this helpful shortcut next time you need to focus on specific parts of your data. Give it a try and see how much time and effort it can save!
Say goodbye to your unwanted columns faster than you can say ‘Ctrl+0’ with this nifty shortcut.
Shortcut for hiding multiple columns
To hide several columns together, you can use a combination of keyboard shortcuts for efficiency. This function can be done in two easy steps using the following Semantic NLP variation of the heading.
- Select multiple columns:
- Hide selected columns:
To select all contiguous columns that you want to hide, click on the header of any column and hold down the Shift key while clicking on the header of the last column you wish to select.
Once all the desired columns are highlighted, press Ctrl + 0. This will instantly hide them, giving you more room to work with.
It’s worth noting that this method also works for unhiding selected columns; just follow these same two steps and press Ctrl + Shift + 0 instead.
Hiding multiple rows is a similar process but requires selecting multiple rows rather than columns. Use this variation of the Semantic NLP heading – ‘Shortcut for hiding multiple rows’ – instead and replace ‘columns’ with ‘rows’ in your actions.
Consider creating a macro for repeating this function regularly to save future time. Macros allow you to record a series of actions you perform repeatedly so that they can be executed quickly with one click in future instances.
Unhiding multiple columns is like uncovering a secret society in Excel – just use this shortcut and reveal them all at once!
Shortcut for unhiding multiple columns
To unhide multiple columns in Excel, there is a simple keyboard shortcut that can save you time and effort. Instead of manually unhiding each column individually, you can use this shortcut to unhide them all at once.
- First, select the columns on either side of the hidden ones.
- Then press and hold the Ctrl key on your keyboard.
- While holding down Ctrl, press the Shift key and the 0 (zero) key simultaneously.
This will unhide all the columns between the selected ones. Simple yet effective!
It’s worth noting that this shortcut also works for unhiding multiple rows in Excel by selecting rows instead of columns before using the keyboard combination mentioned above.
It’s surprising how much time these little shortcuts can save you! According to a study published in Computers in Human Behavior, using keyboard shortcuts significantly reduces mouse use and increases performance speed by up to 48%.
Hide rows like you’re playing hide and seek with your data – the multiple shortcut makes it even more fun.
Shortcut for hiding multiple rows
Hiding several rows simultaneously in Excel could be done efficiently by using a concise and straightforward keyboard shortcut.
To hide multiple rows simultaneously, utilize the following steps:
- Select multiple rows that you want to hide.
- Press ‘Ctrl’ + ‘9’. Excel will instantly conceal all chosen rows in a moment.
- To unhide the previously hidden rows, make sure you’ve selected the row above and below them. (Use Shift key for selection.)
- Press ‘Ctrl’ + ‘Shift’ + ‘9’. All previously hidden rows will appear again!
It’s that simple! You can easily switch between showing/hiding your spreadsheet’s rows in seconds.
Excel is widely used for organizations, accountants, small businesses etc., for calculating numerical data with ease.
If only hiding my problems was as easy as hiding multiple rows in Excel.
Shortcut for unhiding multiple rows
For quickly restoring visibility to multiple rows at once in Excel, use the shortcut for revealing hidden rows. The section below provides detailed steps for a successful and efficient unhiding of multiple rows.
- Select the surrounding rows of the hidden ones that you want to unhide.
- On your keyboard, press and hold down the CTRL and now press 9.
- The selected hidden rows will appear immediately.
- If any of these revealed rows are not what you’re looking for, select them and then press CTRL + Shift + 0.
- This action will re-hide those rows leaving only the ones you want to unhide visible.
- You have successfully completed this shortcut.
It is important to note that this same technique can also work when trying to unhide columns in Excel. To accomplish that, follow these steps but replace step 2 with pressing CTRL + 0 on your keyboard.
To maximize efficiency while working on Excel worksheets, remember that knowing valuable keyboard shortcuts saves time. It’s a great idea to make memorizing keyboard shortcuts a top priority.
Start implementing these techniques today into your daily workflow process for greater success and increased productivity in no time!
Unhide columns with the ease of a magician, but without the smoke and mirrors.
Shortcut for toggling between hiding and unhiding
When it comes to quickly hiding and unhiding columns and rows in Excel, there is a shortcut available that can save you a considerable amount of time. This shortcut allows for toggle between showing and hiding columns or rows, providing easy access to customizing the visibility of your worksheet elements.
To use this shortcut, follow these three simple steps:
- Select the column or row you wish to hide or unhide.
- Press and hold the Ctrl + Shift + 0 keys on your keyboard.
- The selected column or row will then be hidden or unhidden depending on its current state.
In addition to this useful shortcut, Excel also provides other keyboard shortcuts for hiding and unhiding individual columns or rows. Combine these tools with customized column widths and your worksheets will become easier to navigate than ever before.
An interesting fact is that Microsoft Excel was first released in September 1985 as a part of Microsoft’s Office Suite for Macintosh computers.
FAQs about 15 Keyboard Shortcuts For Hiding And Unhiding Columns And Rows In Excel
1. What are the 15 Keyboard Shortcuts for hiding and unhiding columns and rows in Excel?
The following are the keyboard shortcuts for hiding and unhiding columns and rows in Excel:
Shift + Ctrl + 0 – Unhide selected columns
Shift + Ctrl + 9 – Unhide selected rows
Ctrl + 0 – Hide selected columns
Ctrl + 9 – Hide selected rows
Alt + H + O + U – Unhide a column
Alt + H + O + H – Hide a column
Ctrl + Shift + 9 – Unhide all rows
Ctrl + Shift + 0 – Unhide all columns
Ctrl + 8 – Toggle the display of outlines
Ctrl + Shift + ( – Unhide rows within selected range
Ctrl + Shift + ) – Unhide columns within selected range
Ctrl + 1 – Open the Format Cells dialog box
Ctrl + 6 – Toggle the selection of hidden columns
Ctrl + Shift + L – Toggle the display of the Filter drop-down menu
Ctrl + Spacebar – Select entire column
Shift + Spacebar – Select entire row
2. How can I hide a column using keyboard shortcuts?
You can hide a column using the keyboard shortcut Ctrl + 0. Make sure that the column you want to hide is selected before using the keyboard shortcut.
3. How can I unhide a column using keyboard shortcuts?
You can unhide a column using the keyboard shortcut Alt + H + O + U. This will unhide the selected column. Alternatively, you can use the keyboard shortcut Shift + Ctrl + 0 to unhide the selected column.
4. How can I hide a row using keyboard shortcuts?
You can hide a row using the keyboard shortcut Ctrl + 9. Make sure that the row you want to hide is selected before using the keyboard shortcut.
5. How can I unhide a row using keyboard shortcuts?
You can unhide a row using the keyboard shortcut Shift + Ctrl + 9. This will unhide the selected row. Alternatively, you can use the keyboard shortcut Alt + H + O + U to unhide the selected row.
6. How can I unhide all columns using keyboard shortcuts?
You can unhide all columns using the keyboard shortcut Ctrl + Shift + 0. This will unhide all columns in the current worksheet. Be aware that this keyboard shortcut unhide all the hidden columns in your worksheet, even those that have been intentionally hidden.