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Written by Jacky Chou

Using Text Boxes In Excel

Key Takeaway:

  • Using text boxes in Excel is a great way to add special formatting and style to your worksheets. It is also an effective way to draw attention to important information.
  • You can insert a text box in Excel using the “Insert” tab, or by drawing a text box. Formatting options include different styles and colors, as well as adjusting the size and position of the text box.
  • To add text to a text box in Excel, simply click the text box and start typing. You can also link text boxes together to create a flow of information.

Struggling with cluttered spreadsheets? You can make your data more organized with text boxes in Excel. Streamlining your data with text boxes can help you quickly and easily identify important information and make sure you don’t miss a single detail.

How to Insert Text Boxes in Excel

Inserting text boxes in Excel? Use the Insert tab or draw one! With the Insert tab, select from different styles and adjust the format. Drawing a text box? You can add color and change the size. More customizing options!

How to Insert Text Boxes in Excel-Using Text Boxes in Excel,

Image credits: by David Jones

Using the Insert Tab

To utilize the Insert function for text boxes in Excel, follow these steps below:

  1. Open up your Excel spreadsheet and select the cell where you wish to insert your text box.
  2. Click on the ‘Insert’ tab at the top of your screen.
  3. Find the ‘Text Box’ option within the ‘Illustrations’ group and click on it.
  4. Now, using your cursor, click and drag over the desired size of your text box onto your chosen cell.
  5. Once you have drawn out your text box to your requirements, you can then begin typing into it.

Remember that you can adjust elements such as font style, color, sizing, and more by right-clicking on your newly created text box and selecting from various options within its drop-down menu.

It’s also important to note that utilizing text boxes in Excel enables you to convey information clearly and appropriately alongside relevant data points. By implementing specific design choices such as borders or background colors on a per-box basis, users can customize their sheets easily for better viewing experiences.

Draw like a pro and bring your A-game to Excel with these text box tips.

Drawing a Text Box

When you want to add text to your Excel spreadsheet, using a Text Box is one way to do it. Here’s how you can create one.

  1. Click on the ‘Insert’ tab at the top of the Excel window
  2. Select ‘Text Box’ from the ‘Text’ options in the ribbon
  3. Draw and place the text box wherever you want on your sheet. You can change its size or shape by clicking and dragging on any of its edges.

It’s important to note that Text Boxes will not move along with cells if you add or delete rows or columns in your sheet. Instead, they stay where you originally placed them – so be mindful when inserting them into your spreadsheet.

Lastly, did you know that Text Boxes were first introduced in Microsoft Office 97? They were originally designed as a way to add graphical elements to spreadsheets, but quickly became popular for adding written content as well.

If Excel was a person, it would definitely have a thing for fancy text boxes.

Formatting Text Boxes in Excel

Formatting text boxes in Excel? Here’s what to do:

  1. Get Text Box Styles and Colors.
  2. Adjust size and position.
  3. Enhance the appearance.
  4. Make sure they align with data.


Formatting Text Boxes in Excel-Using Text Boxes in Excel,

Image credits: by Harry Duncun

Text Box Styles and Colors

Text Box Varieties and Color Palettes

Create a visually appealing table by utilizing the following variations and shades of text boxes available in Excel. The table below exhibits the different styles of text boxes that can be used to make your data more impactful.

Text Box StylesDescription
TransparentAllows the user to see through the box with no fill color within it.
SolidA box with a single solid color filling it up completely.
Gradient FillThis style gives a gradual change in color, from one end of the box to the other.
Picture or Texture FillYou may use photos stored elsewhere on your device to serve as a backdrop for your text box. Alternatively, you may use patterns such as marble or wood texture as background images.

Choosing an appropriate fill color causes your data to look more professional and boosts its impact on viewers.

Unique Details to Consider:

Consider using clip art or icons inside your text boxes to give them an innovative look. This will allow you to visually represent what you are conveying with greater ease, leading to better comprehension among readers.


  1. Be sure that the shade of the text box complements your overall design layout.
  2. Try experimenting with unique shapes of boxes when presenting data creatively.
  3. Remember that each addition made should enhance readability and not cause confusion among users.

Size matters, especially when it comes to text boxes in Excel. Learn how to adjust them like a pro in the next section.

Adjusting the Text Box Size and Position

To adjust the placement and size of your text boxes in Excel, follow these simple steps:

  1. Click on the text box you want to resize or reposition.
  2. Drag the corners of the box to make it larger or smaller, or drag the entire box to a new position on your worksheet.
  3. Once you’re satisfied with the new size and placement of your text box, release the mouse button.

It’s important to note that resizing your text box may affect how its contents are displayed. You may need to adjust font size or line breaks if your text no longer fits within the box.

In addition to adjusting size and position, you can also customize other aspects of your text boxes in Excel. For example, you can change their fill color, add borders, or adjust transparency.

Did you know that Excel originally launched as an application for Macintosh computers in 1985? It wasn’t until two years later that Microsoft released a version for Windows users. Since then, Excel has become one of the most widely used spreadsheet programs in the world.

Fill your text box with Excel-lent words, not just filler text.

Adding Text to Text Boxes in Excel

Adding Text to Text Boxes in Excel: A Professional Guide

When it comes to adding text to text boxes in Excel, it’s important to follow a few straightforward steps. Here’s how it’s done:

  1. Select the “Insert” tab in Excel.
  2. Click on “Text Box” in the “Text” section.
  3. Click and drag your cursor to create the desired size of your text box, and then type or paste your text inside.

By following these simple steps, you can easily add text to text boxes in Excel without any hassle. However, it’s worth noting that there are some unique details to keep in mind, such as adjusting the font, size, and formatting of the text box to match your needs.

Interestingly, using the ABS function in Excel can also be incredibly helpful when working with text boxes. In fact, ABS can be used to quickly calculate the absolute values of any numbers contained within a text box, which can save you a lot of time and effort in the long run.

So, next time you’re working with text boxes in Excel, keep these tips and tricks in mind to simplify the process and make your work even more efficient.

Adding Text to Text Boxes in Excel-Using Text Boxes in Excel,

Image credits: by James Woodhock

Linked Text Boxes in Excel

Linked Text Boxes in Excel allow you to connect multiple text boxes so that they can display a large amount of information without taking up too much space on a page. By doing this, you can make your Excel worksheets less cluttered and easier to read.

A summary of Linked Text Boxes in Excel:

Column 1Column 2
DefinitionLinked Text Boxes in Excel allow for the connection of multiple text boxes
ExampleWhen displaying a long report on a single page, linked text boxes can help reduce clutter
AdvantageHelps make spreadsheets easier to read and navigate
DisadvantageIncreases complexity and may be difficult for beginners to use

It is important to note that Linked Text Boxes in Excel are not the same as merging cells in a table. While merging cells can make it easier to display certain types of data in a more compact form, it does not allow for the same level of flexibility and control over the layout as linked text boxes.

Using the ABS Function in Excel, you can easily take the absolute value of a number in your spreadsheet. This can be useful in a variety of scenarios, such as when working with financial data or when you need to ignore negative values in a formula. Remember, the ABS function only works with numerical values and will return an error if applied to non-numerical values.

Linked Text Boxes in Excel-Using Text Boxes in Excel,

Image credits: by James Arnold

Five Facts About Using Text Boxes in Excel:

  • ✅ Text boxes can be used to add descriptive titles or labels to charts or graphs in Excel. (Source: Excel Easy)
  • ✅ Text boxes can be customized with different fonts, colors, and borders to match the look and feel of the Excel document. (Source: Microsoft Support)
  • ✅ Text boxes can be resized and moved around within the worksheet to achieve the desired layout. (Source: Excel Campus)
  • ✅ Text boxes can be linked to specific cells in the worksheet, so that their contents automatically update as the cell values change. (Source: Excel Jet)
  • ✅ Text boxes can be grouped together with other objects, such as shapes and pictures, for easy manipulation and formatting. (Source: Spreadsheeto)

FAQs about Using Text Boxes In Excel

What are text boxes and how can I use them in Excel?

Text boxes are graphic objects in Excel that allow you to add text and other elements to your spreadsheet. You can use them to create labels, headers, or other visual aids to help organize and present your data. To insert a text box, click on the “Insert” tab, then select “Text Box” from the “Shapes” group.

How do I resize a text box in Excel?

To resize a text box in Excel, click on the border of the box and drag one of the sizing handles that appear at the corners or edges of the box. You can also change the size of a text box by clicking on it and entering new dimensions in the “Size” group on the “Format” tab.

Can I change the font and formatting of text inside a text box?

Yes, you can change the font, size, color, and other formatting options of text inside a text box by selecting the text and using the formatting tools on the “Home” tab. You can also apply formatting to the text box itself by right-clicking on it and selecting “Format Shape.”

Is it possible to link a text box to a cell in Excel?

Yes, you can link a text box to a cell in Excel to display the value of the cell in the text box. To do so, select the text box, click on the “Formula Bar,” and enter the cell reference preceded by an equals sign (e.g. “=A1”). The text box will now display the contents of the linked cell.

Can I add images or other graphic elements to a text box in Excel?

Yes, you can insert images, shapes, charts, and other graphic elements into a text box in Excel using the “Insert” tab. You can also format these elements by selecting them and using the formatting tools on the “Format” tab, just as you would with a regular graphic object.

How do I move a text box to a different location in Excel?

To move a text box in Excel, click on the box and drag it to the desired location using the mouse. Alternatively, you can use the arrow keys on your keyboard to nudge the text box in small increments.

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