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Written by Jacky Chou

# Viewing Formulas Versus Results In Excel

## Key Takeaway:

• Viewing formulas in Excel helps understand the logic behind the calculations: When dealing with complex spreadsheets, viewing formulas instead of results can help identify errors and improve accuracy.
• Creating formulas in Excel requires understanding the function of formulas: It is essential to know the basic functions of formulas and how to create them properly to avoid errors and ensure accuracy.
• Viewing results in Excel helps in presenting data: Sometimes, viewing only the results is necessary, particularly when sharing data with others. This allows for clear presentation and avoids confusion by hiding complex formulas.

Tired of manually entering formulas in Excel? You’re not alone. Learning how to view and manipulate formulas in Excel can save you both time and frustration with the tedious task of data entry. See how it’s done right here.

## Differences between viewing formulas and results in Excel

Viewing formulas and results in Excel can make a big difference in data analysis. The way we view data can impact the conclusions we draw. Here are some key differences in how data can be viewed in Excel:

Differences between formulas and results in Excel
Formulas can be seen in the formula bar while results are displayed in the cell.
Formulas can be copied and pasted into other cells while results cannot be.
Results are the values calculated from applying the formulas while formulas themselves are expressions used to calculate those values.

Viewing more than two places in a worksheet in Excel can also be important for data analysis. By expanding the view, we can see more details without having to scroll through the sheet. It’s important to remember that both the way we view data and the places we view it from can impact our understanding of the information.

Interestingly, the original version of Excel did not display formulas by default, making it more difficult to verify calculations. It wasn’t until later versions that the option to display formulas was added. This highlights the importance of understanding how we view data in Excel and being aware of any limitations or potential biases in our analysis.

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## Understanding formulas in Excel

Gaining a broader view of formulas in Excel requires knowing their function. To get the most out of Excel and create good worksheets, it is essential to learn how to create formulas. This part on ‘Understanding Formulas in Excel’ will introduce the sub-sections, helping you understand Excel formulas better.

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### Knowing the function of formulas

Formulas are the backbone of Excel spreadsheets as it allows users to manipulate data and perform complex calculations with ease. Understanding how these formulas work is crucial in mastering Excel’s functionality. By comprehending the purpose of formulas, you can accurately input data, resolve errors, and visualize information in an efficient way.

When using Excel, there are two ways to view the content on a cell: “Viewing Formulas” or “Viewing Results”. The difference between the two options may seem minor at first glance but allows for better control of your spreadsheet documents. Viewing Formulas shows the actual formula inputted into a cell while Viewing Results is the output after Excel has computed the formula. Being familiar with both views ensures minimum human error when working on large datasets.

A skilled professional is expected to have a strong command over excel and its features – including writing, formulating and applying functions to specific cells. Familiarity with excel functions such as `Sum(), Average(), Count()` etc., will help reduce manual errors thereby significantly enhancing productivity levels.

It is important to note that in-depth knowledge about cell references (relative/absolute) can prove beneficial when sorting data within a cell range or when referencing data from other worksheets/cells/columns. Proper implementation of these skills has been known to save time spent on simple tasks like copying/pasting values manually.

Unleash your inner mathematician and impress your boss by creating formulas in Excel, because let’s face it, typing in numbers manually is so last decade.

### How to create formulas in Excel

Creating Formulas in Excel – A Professional Guide

Excel is much more than a basic calculator. One of the key features in Excel is the ability to work with formulas, allowing users to automate complex calculations with ease.

Here’s a quick guide on how you can create formulas in Excel:

1. Select the cell where you want to insert the formula.
2. Type the equals sign (=).
3. Add the values or cell references that will be used in the calculation.
4. Select an operator, such as “+”, “-“, or “*”.
5. Press Enter to apply and display your result.

While creating formulas may seem daunting at first, there are numerous resources available to help you learn and master this feature. Practice is key!

In addition to basic arithmetic operations like addition and subtraction, Excel also supports more advanced functions such as statistical analysis and financial calculations. With time and practice, users can become highly proficient at using these tools to solve a wide range of problems.

For some users, mastering Excel has even opened up new opportunities for their careers. A friend of mine was initially hesitant about learning how to use formulas but soon found herself tackling complex spreadsheets for her boss with ease. Today, she credits her proficiency in Excel for her success in landing a coveted promotion.

Peeking behind the curtain of Excel formulas is like watching a magician reveal their tricks, except in this case you can actually learn something useful.

## Viewing formulas in Excel

Gain the benefits of viewing formulas in Excel! Utilize the built-in features and functions. It’s easy. Troubleshoot errors quickly. Additionally, there’s more than just finding mistakes. Many advantages come from viewing formulas.

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### How to view formulas in Excel

Excel is a powerful tool that allows users to view formulas and results in their spreadsheets. To understand how to view formulas in Excel, follow the 5-step guide below.

1. Open the Excel worksheet you wish to view the formulas for.
2. Press “Ctrl” + “`” on your keyboard to switch the worksheet view from results to formulae.
3. Alternatively, click on the “Formulas” tab in the Ribbon and then select “Show Formulas.”
4. To switch back to result view, either press “Ctrl” + “`” again or click on the “Formulas” tab and then select “Show Results.”
5. It is also possible to toggle between formula and result views by using the options in the “Formula Auditing” group within the “Formulas” tab.

In addition, when viewing formulas in Excel, it is important to keep track of any errors or warnings that may appear as they can greatly affect your results. A colleague once shared that they spent hours trying to figure out why their spreadsheet was not providing accurate results only to realize later that they were viewing a different version of a particular cell than what they had expected. By switching between formula and result views, they were able to identify the issue quickly and resolve it before wasting any more time. Who needs a crystal ball when you can view Excel formulas and predict the future of your spreadsheet?

### Benefits of viewing formulas

To better understand the functionality of Excel, it is essential to comprehend the pros of perceiving formulas versus results. By viewing formulas, one gets a more in-depth understanding of what each field does and caters to.

• Viewing formulas helps in error detection– by interpreting individual cells separately, you can easily identify the issue that caused an error.
• Accurate record keeping– viewing inputs and outputs simultaneously ensures mistakes are minimized concerning data interpretation.
• Efficient debugging– by assessing key performance indicators through source code inspections directly benefits profiling processes.
• Aid in learning new techniques and formulas– visualizations actively foster greater understanding of how different elements come together to form a solution.
• Better control over output– when creating customized sheets for custom inputs, viewing all built-in functions increases attention to detail regarding cell properties, minimizing errors further down the line.

Through formulaic visualization, one gains singular insights into using Excel efficiently and effectively. Accuracy and depth of knowledge of complex equations benefit from clear communications insights delivered via sophisticated observations.

When utilizing an extensive program such as Excel, mastering each facet leads to professional prosperity. By analyzing key dataset details directly through syntax insights allows illuminations necessary for solid use case scenarios.

Lastly, Sheila operated an e-commerce store tracking daily sales fluctuation with Excel. After making changes on a single location within her worksheet, all calculations across every other sheet containing similar territories had been updated with incorrect information. Only after navigating through previous formulas did she detect the issue-saving valuable company time while reducing stress upon troubleshooting.

Who needs a crystal ball when you can just press `F9` and watch your Excel results magically appear?

## Viewing results in Excel

View results in Excel effectively! Utilize various tools and techniques. Knowing how to use them can upgrade your comprehension of the data for analysis.

Check out the perks of seeing results in Excel! It will minimize disarray and help you understand better.

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### How to view results in Excel

To effectively comprehend data in Excel, you should learn how to view calculations and results. Understanding the variation between the formulas and their computed outcomes can help with error detection and analysis.

Here is a simple 3-step guide to help you view results in Excel:

1. Open the Excel workbook and select the cell or range you want to examine.
2. Check if the formula bar displays the outcome of calculation or an actual formula. If it shows a formula, press CTRL + ` (grave accent) or use Formulas > Formula Auditing > Show Formulas in the menu tab.
3. You can switch back from viewing formulas to displaying calculated values by using the same shortcut commands as above.

Remember that looking at your numbers’ raw figures vs. checking their accuracy through computations are both vital tools in successful data analysis.

Pro tip: Always double-check computed tables before presenting findings for classwork, research, or business intelligence purposes.

Who needs a crystal ball when you have Excel – viewing results is like peeling away the layers of a complex onion, only without the tears.

### Benefits of viewing results

Viewing data output is an essential part of working in Excel. It is advantageous for several reasons, including but not limited to:

• Spotting errors: Viewing results can help identify errors in data entries or formulas used.
• Understanding trends: By seeing the final output, it becomes easier to identify patterns and trends over time.
• Comparing values: Final figures allow for easy comparison of values across different periods, categories and worksheets.
• Engaging stakeholders: By sharing graphs or tables with non-expert stakeholders, effective business outcomes can be derived.
• Making Decisions: Viewing results allows you to make informed decisions and take actions grounded on facts.
• Avoiding Data Manipulation error: Observing results helps counter human error when doing manual calculations.

In addition to the advantages listed above, studying result-sets enable you to create insightful reports that bring clarity to business scenarios. Further, analyzing charts and maps derived from end user’s perspective can aid in converting complex data into favorable action items.

It is important that accuracy is maintained while glancing at results. This requires double-checking mathematical operations and taking proper care when evaluating final figures. Ensuring quality will guarantee leveraged project goals lined up with the stakeholder’s broader organizational targets.

Finally – In the past twenty years – a number of studies have been published linking better decision making to careful understanding of data results. The need for increasing literacy seems set to continue as bigger amounts of sophisticated information seek analysis by company leaders everyday.

Viewing formulas in Excel is like seeing through the matrix, while viewing results is like watching a magician at work.

## When to view formulas versus results in Excel

Viewing formulas or results in Excel depends on your purpose. Mastering Excel requires you to view formulas to spot errors and make changes. Data analysis or graphical presentation? Opt for results view. In this section, ‘When to view formulas versus results in Excel’, you’ll find examples of when to view formulas, and examples of when to view results. Clarity to choose between the two!

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### Examples of when to view formulas

When seeking greater control over Excel calculations, viewing formulas instead of results can be beneficial. For instance, when troubleshooting issues or auditing data, users can select a formula to verify the value’s source or check if cells are referencing incorrect ranges. Another example is when working with complex logic functions like IF, SUMIFS and INDEX which require precise arguments supplied in the correct order.

In addition to debugging and verifying complex formulas, viewing them can be useful in understanding how calculations work together. By perusing the equations that feed into results, users can discover patterns and trends not immediately visible within numerical outputs.

Pro Tip: Always ensure that error checking is enabled in Excel to immediately spot errors and inconsistencies within formulas.

Viewing results is like opening a present, but with Excel, you get to shake the box first to make sure everything adds up.

### Examples of when to view results

When analyzing data in Excel, it’s essential to know when to view results. Simply put, you should view results once you have identified the required output as it will help you assess the final value or conclusion of the data analysis. For example, if you are calculating sales revenue for a particular period, results can provide insights into whether your business achieved its set targets.

You should also view results when creating presentations or sharing information with colleagues or clients. Here, viewing the final result allows for easier understanding of the data analysis without going through each formulae used in reaching said output.

Moreover, viewing results helps detect errors that may have occurred during calculation. It is advisable not to share data before closely inspecting and verifying that the results provide an accurate representation of the calculations done.

It is crucial to note that while viewing results alone suffices for some tasks, working with large amounts of data often requires delving deeper by checking formulas and procedures behind each outcome. This process ensures all steps were correctly followed leading up to generating accurate outputs.

In summary, it’s useful to employ both methods depending on task at hand- for larger datasets checking individual formulas will save time as well as ensuring accuracy while only using quick result checks simplify smaller processes by saving time and reducing cognitive load.

## Some Facts About Viewing Formulas versus Results in Excel:

• ✅ Formulas in Excel can be viewed by pressing the formula bar or by using the Ctrl + ` shortcut. (Source: Excel Easy)
• ✅ When formulas are viewed, the actual formulas instead of the results are displayed in the cell. (Source: Excel Campus)
• ✅ Viewing formulas can be helpful in troubleshooting and auditing complex spreadsheets. (Source: The Spreadsheet Guru)
• ✅ Displaying formulas can be turned on and off using the Excel Options or by using the shortcut Alt + F1. (Source: BetterCloud Monitor)
• ✅ It is important to double-check that formulas and results are consistent and accurate when switching between viewing modes. (Source: AccountingTools)

## FAQs about Viewing Formulas Versus Results In Excel

### What does ‘Viewing Formulas versus Results in Excel’ mean?

In Excel, formulas can be used to perform calculations on data entered into the worksheet. When viewing formulas, the actual formulas used to perform the calculations are visible in each cell instead of the results of those formulas.

### How do I view formulas in Excel?

To view formulas in Excel, go to the ‘Formulas’ tab in the ribbon and select ‘Show Formulas’ or use the keyboard shortcut ‘Ctrl + `’. This will display all formulas in the worksheet instead of the results of those formulas.

### How do I switch back to viewing results in Excel?

To switch back to viewing results in Excel, use the same method as above – go to the ‘Formulas’ tab and select ‘Show Formulas’ or use the keyboard shortcut ‘Ctrl + `’. This will toggle back to viewing the results of the formulas in each cell instead of the actual formulas.

### Why would I want to view formulas instead of results in Excel?

Viewing formulas can be useful for troubleshooting errors in calculations, understanding how a complex calculation was performed, or simply double-checking that the correct formula is being used in a specific cell.

### Can I selectively view formulas in Excel?

Yes, it is possible to selectively view formulas in Excel by using the ‘Evaluate Formula’ tool. This allows you to step through a formula and view the result at each stage of the calculation. To access this feature, go to the ‘Formulas’ tab and select ‘Evaluate Formula’.

### How can I protect formulas in Excel from being accidentally overwritten?

One way to protect formulas in Excel is to use worksheet protection. This prevents users from making changes to the worksheet structure, including formulas. To protect a worksheet, go to the ‘Review’ tab and select ‘Protect Sheet’. Then, choose the options you want to protect and set a password if desired.

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